Library

Library

Tuesday, July 25, 2017

May, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees Meeting
May 9, 2017


President Kathy Moss called the meeting to order at 5:16 p.m. with Sharon Luck, Sunny McBride, Patricia Street, Patti Winters, Karen Jeffers, Nancy Jensen and Mary Anderson present.
Motion by Karen Jeffers seconded by Patricia Street to approve the minutes as e-mailed.  Motion carried.
Election of officers: 
·         Sharon Luck volunteered to be Secretary. Sharon Luck needs to leave early, so Patti Winters was appointed as acting Secretary in Sharon Luck’s absence.
·          Karen Jeffers nominated Patricia Street for Treasurer.  Sharon Luck seconded the motion.  Motion carried.
·         Sharon Luck nominated Kathy Moss for President.  Karen Jeffers seconded the motion.  Motion carried.
·         Karen Jeffers volunteered to be Vice-President.
Mary Andersen provided her report. (Full report attached)  There are numerous activities this summer and help is needed, especially with the Family Construction and Game Night on June 1 from 5-8 p.m.  Touch a Truck program will be held in the park later this summer.  LEAP students will be visiting the library once a week this summer.  Friends of the Library had donated money last year that was not completely used.  Those funds will be utilized for summer programs this year. After discussion, it was decided that flyers of the summer library programs be sent home the Monday before school is out, hopefully decreasing the possibility of kids leaving the flyers in the book bags all summer long.
Nancy Jensen gave her report.  (Full report attached)  Items discussed were Workman’s Comp (carrier is looking for a new company); Library has been sprayed by World Pest Control (yearly); Fire Extinguisher check completed; automatic door opener is installed and working properly; vacation; GAAP Waiver; Bills Payable resolution; One-Patron-One-Account; books have been moved; summer program preparation in progress.
Parking lot use after hours was discussed. This typically wouldn’t be an issue, but the individual(s) utilizing the lot after hours leave a large amount of mud in the lot.   City Hall will be contacted to determine if the use of the parking lot can be limited to patrons using the library during business hours or not.
Motion by Kathy Moss seconded by Sharon Luck to let the librarians decide on the One-Patron-One-Account issue.  Motion carried.
CKLE Trustee training list was shared.  Board members were encouraged to attend the trainings if possible.  Trainings are June 13 in Clyde; July 22 in Logan; September 19 in Claflin and October 14 in Glen Elder.
Sharon Luck left the meeting at 5:57 p.m.  .
Karen Jeffers inquired about the metal railings in front of the library. Nancy Jensen stated that she will be visiting with Mr. Lange at Lincoln High School in August and see if they would be interested in making the new rails.
Motion by Sunny McBride seconded by Karen Jeffers to accept the policy changes as follows: 1) The Board will consist of eight trustees.  Seven of the trustees are appointed by the Mayor with the approval of the City Council.  The Mayor is the 8th trustee.  2)  The library encourages Board members to attend continuing education opportunities – especially system workshops and state library conferences.  The library will pay for mileage, meals, parking, motels, etc. for attendance at continuing education function approved by the Library Board.  The current state mileage rate will be used for mileage reimbursement.  3)  The third notice will be sent by mail or by e-mail at three weeks overdue.  At this point, the patron’s account is suspended and renewals are not allowed.  The item must be returned or paid for.  A suspended account means that patrons cannot use the computers or check any items out.  4)  Children 7 years old and under must have a parent/caregiver in the library with them.  Motion carried.
Bills needing paid were discussed.  Motion by Patricia Street Seconded by Sunny McBride to pay the bills as presented.  Motion carried.
Motion by Karen Jeffers seconded by Patricia Street to pass the resolution waiving annual requirements of Generally Accepted Accounting Principles.  Motion carried.
Motion by Sunny McBride seconded by Karen Jeffers to allow payment of interim bills for KS Gas Service, AT&T, Nex-Tech, Amazon, Employees, Federal & State Government and KPERS.  Motion carried.
One Patron- One Account was discussed in length.  There are many issues that could arise with this system.  It was stated to relay the board was not in support of the One-Patron-One-Account Proposal.
Motion by Karen Jeffers seconded by Sunny McBride to allow library programs to be held at the library after hours.  Motion carried.
With no further business, motion by Patricia Street seconded by Sunny McBride to adjourn the meeting. The meeting adjourned at 6:10 p.m.

Submitted by


Patti Winters, Acting Secretary