Friday, December 15, 2017

Free Children's Book or Ice Cream ??

Find this coupon in the 12/14/17 edition of the Lincoln Sentinel Republican. Bring it to the library and receive either a free children's book or a free ice-cream cone. Offer good while supplies last (we have lots!). Adults can use coupon as well as kids!

Tuesday, November 21, 2017

October 10, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board Meeting
October 10, 2017

Members Present:  Kathy Moss, Patricia Street, Karen Jeffers, Sunnie McBride, and Charlene Batchman
Librarians present:  Nancy Jensen, Mary Andersen

The October meeting was called to order at 5:15 by President Kathy Moss.  Karen Jeffers made the motion to approve the September 12, 2017 minutes with Charlene providing the second.  Motion carried.
Nancy gave a reminder that Kathy Moss, Charlene Batchman, and Sharon Luck will be attending the Trustee Training on October 14, 2017 in Glen Elder. 
Nancy thanked Sharon Luck and Sunnie McBride for their painting in the basement.
Mary Andersen gave her report on things in the children’s department.  She reminded the board of the BRAINY BABIES program that will be held in Sylvan and Lincoln.  She also will be hosted another game day on Friday, November 10th from 2:30 to 5:30.  Sunnie McBride volunteered her daughter Paige and herself to help.
Nancy reported to the Board that she will be retiring in April.  There was some discussion that Mary Andersen would take over Nancy’s position and maintain the Children’s library.  Nancy suggested that now is the time to decide what direction the library would like to go from here.  There was a suggestion that the Board recruit volunteers to assist in details like shelving books, etc.  Karen Jeffers volunteered to help with coordinating volunteers.  Nancy will come up with a list of what activities the volunteers could assist with in order to be a help.
There was no new reports on the hand railing.
Karen Jeffers moved to accept the bills.  Charlene seconded it.
The next meeting will be November 14th at 5:15 at the library.

Patricia Street moved to adjourn and Sunnie seconded it.

September 12, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees Meeting
September 12, 2017

Members present:  Karen Jeffers, Sunnie McBride, Charlene Batchman, Kathy Moss, Sharon Luck, Patrisha Street
Librarians present:  Nancy Jensen, Mary Anderson
The September meeting was called to order at 5:15 by President Kathy Moss.  Sunnie McBride made the motion to approve the August 8, 2017 minutes with Charlene providing the second.
Mary Anderson reported she has sent thank you notes and placed a thank you in the newspaper for all of those who helped with the summer reading program.  KAY Club, from LHS, raised money for the Literacy for a Lifetime Book Drive and gave the library 62 new children’s books.  Krista Biggs from Parents as Teachers will be doing some of her programs at the library this year.  Krista will also coordinate with Nora Rhoades from the Post Rock Extension District to do a “Brainy Babies” program in November. The Teens group had activities at the Post Rock Festival, helped with the Back to School Bash, and elected new officers.  Mary is contemplating activities she can do with the grade school children since the school no longer has the LEAP program.  That 5 year grant has ended.
Nancy has signed up Charlene and Sharon for the Trustee training on October, 14, 2017.  Nancy will also add Kathy Moss to that list.  Nancy presented an idea to increase the number of DVDs that individuals could check out.  Currently, patrons can check out 3 DVDs and she would like for that number to be changed to 5.  Sharon made the motion, seconded by Sunnie to approve increasing the number of DVDs to be checked out to 5.  Approximately 30 people attended the eclipse party.  Charlene had baked cookies for the event.  Nancy would like to start cleaning out the storage room and furnace room.  Sharon and Sunnie volunteered to assist with touch up painting that needs to be done.
Sharon has been working with Mr. Lange from the high school to replace the railings on the front steps.  Mr. Lange believes his group of students can replace them for $200.00 - $300.00.  They will need to remove one railing at a time in order to have a pattern and measurements.  Nancy has found some special galvanizing compound that will need to be sprayed on the base plates prior to being installed on the steps.  After the railings are in place, Nancy will coat the base plates and part of the posts with the galvanizing spray again.  Hopefully, this will preserve the railings from all of the salt that is applied to the steps throughout the winter.  Charlene Batchman made the motion to approve the railing project, seconded by Karen Jeffers.
Karen Jeffers made the motion to approve the bills, seconded by Charlene.
Next meeting will be October 10, 2017  at 5:15
Meeting adjourned by Charlene, seconded by Patrisha Street.

Submitted by,

Sharon Luck, Secretary

Thursday, October 5, 2017

August 8, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees Meeting
August 8, 2017
Members present:  Charlene Batchman, Sharon Luck, Patti Winters, Sunnie McBride, Karen Jeffers, Patrisha Street
Librarians present:  Nancy Jensen, Mary Anderson
Karen Jeffers called the August meeting to order with Charlene Batchman approving the July 11, 2017 minutes, seconded by Patrisha Street.
Mary provided her notes for the Children’s Department.  The Teen Advisory Board will be electing new officers on August 10th.  The birdhouse building class was very successful.  Several employees from the Lincoln Home Center were present to assist the kids.  Storytime will resume September 7th.   Mary is going to do a thank you for those volunteers who helped with all of the summer programs.  She might send personal thank you notes as well as checking on prices for a thank you to be printed in the newspaper.
Nancy stated in her report that Maribeth from CKLS resolved several computer issues.  One new hard drive was purchased for a laptop.  The library has eclipse glasses for patrons to use for the August 21st viewing.  The city has increased our budget by $1,285.00 for the 2017 year.  Nancy received the 2nd 2017 appropriation from the city on July 20th.
Martin’s Floor Care is not interested in refinishing the hardwood floors upstairs.  He might have a friend who would consider doing this.  Nancy will check with him again.  Patti Winters is going to ask the USD 298 for the name of the company the school district uses for their gym floors.
Charlene and Sharon are planning to attend the Trustee Training on October 14, 2017 in Glen Elder.  Sharon has emailed Mr. Lange at the high school to see if his welding class would be able to build and install new hand railings on the front steps.
Patti Winters made a motion to pay the July bills, seconded by Sharon.
Sharon Luck made a motion to adjourn the meeting, seconded by Patti.

Next meeting will be September, 12, 2017 at 5:15. 

July 11, 2017 Library Board Meeting

Lincoln Carnegie Library Board of Trustees Meeting
July 11, 2017
Members present: Charlene Batchman, Karen Jeffers, Kathy Moss, Sharon Luck, Patti Winters, Patrisha Street
Librarians present:  Nancy Jensen
Kathy Moss called the meeting to order with Karen making a motion to approve the June minutes, seconded by Charlene.
Nancy reported the summer reading program ended July 7th.  The customer only signs were installed in the parking lot by the city.  Board members are encouraged to select a date for the Trustee Training program.  Last month we discussed keeping the availability of the Wi-fi  for the public during the hours when the library is closed.  There have been some occasional problems with the younger kids hanging around the library, which has led to various problems.  The board decided to continue to keep the Wi-fi and we would revisit this if additional problems or concerns arise.
We reviewed previous projects that we have been discussing at several past meetings.  We shared with our new board members our long term plans for new windows, trim around the windows, and storm windows.  Before any of these projects are started, the KS Historical Society would need to be contacted for project regulations.  We are searching for someone to wax the hardwood floors.
Karen Jeffers moved to adjourn with meeting, seconded by Patrisha Street.

Submitted by,

Sharon Luck, Secretary

Tuesday, July 25, 2017

June, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees Meeting
June 13, 2017
Members present:  Karen Jeffers, Patti Winters, Patrisha Street, Charlene Batchman, Sharon Luck
Librarians present:  Nancy Jensen, Mary Anderson
Karen Jeffers (acting president for Kathy Moss) opened the meeting.  Sharon Luck moved to approve the May minutes and Charlene seconded the motion.  Motion carried.
Motion by Patti Winters to approve the bills and seconded by Sharon Luck.  Motion carried.  **This was not our usual order of business, but some members were going to need to leave early.
Mary Anderson shared her report.  There are 120 kids signed up for the summer reading program so far.  Thirty children came to the game day, four families attended the family night, and thirty-five kids and 10 adults were present for the Smoky Hill TV program. Mary game an update for the Teen Advisory Board.  The teens will be selling popsicles in a couple of locations for the Bike Across Kansas activities.  The teens will also be hosting a basketball tournament on Saturday, July 15th @ the slab.  They are planning to purchase a Teen Advisory Board Banner.
Nancy Jensen provided her report.  Nancy supplied everyone with a copy of the By Laws for the board members.  The city auditor stated the Library’s books were fine.  Roger Hayworth repaired the flapper and handle on the toilet. Am Trust is the new provider for the worker’s comp. insurance.  The library will be purchasing two customer parking only signs and the city will install them.  Along with the new signs, we discussed the use of free Wi-fi in the parking lot.  The board will continue this discussion at the July meeting.  The floors were buffed on Memorial Weekend.  The Library has opted to receive 10 copies each month of the BookPage instead of 50.   Nancy has created a photo policy and the FLCL will reimburse the library for the bill from Precision Electrical for the automatic door opener.  Board members were encouraged to select a date to attend the Trustee Training sessions.

Sharon Luck will contact Mr. Lange at LJSH to discuss the new railings.
Motion by Sharon Luck and seconded by Patrisha Street to approve the photo policy.  Motion carried.
Motion by Charlene Batchman and seconded by Patrisha Street to adjourn the meeting.

Submitted by,

Sharon Luck, secretary

May, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees Meeting
May 9, 2017

President Kathy Moss called the meeting to order at 5:16 p.m. with Sharon Luck, Sunny McBride, Patricia Street, Patti Winters, Karen Jeffers, Nancy Jensen and Mary Anderson present.
Motion by Karen Jeffers seconded by Patricia Street to approve the minutes as e-mailed.  Motion carried.
Election of officers: 
·         Sharon Luck volunteered to be Secretary. Sharon Luck needs to leave early, so Patti Winters was appointed as acting Secretary in Sharon Luck’s absence.
·          Karen Jeffers nominated Patricia Street for Treasurer.  Sharon Luck seconded the motion.  Motion carried.
·         Sharon Luck nominated Kathy Moss for President.  Karen Jeffers seconded the motion.  Motion carried.
·         Karen Jeffers volunteered to be Vice-President.
Mary Andersen provided her report. (Full report attached)  There are numerous activities this summer and help is needed, especially with the Family Construction and Game Night on June 1 from 5-8 p.m.  Touch a Truck program will be held in the park later this summer.  LEAP students will be visiting the library once a week this summer.  Friends of the Library had donated money last year that was not completely used.  Those funds will be utilized for summer programs this year. After discussion, it was decided that flyers of the summer library programs be sent home the Monday before school is out, hopefully decreasing the possibility of kids leaving the flyers in the book bags all summer long.
Nancy Jensen gave her report.  (Full report attached)  Items discussed were Workman’s Comp (carrier is looking for a new company); Library has been sprayed by World Pest Control (yearly); Fire Extinguisher check completed; automatic door opener is installed and working properly; vacation; GAAP Waiver; Bills Payable resolution; One-Patron-One-Account; books have been moved; summer program preparation in progress.
Parking lot use after hours was discussed. This typically wouldn’t be an issue, but the individual(s) utilizing the lot after hours leave a large amount of mud in the lot.   City Hall will be contacted to determine if the use of the parking lot can be limited to patrons using the library during business hours or not.
Motion by Kathy Moss seconded by Sharon Luck to let the librarians decide on the One-Patron-One-Account issue.  Motion carried.
CKLE Trustee training list was shared.  Board members were encouraged to attend the trainings if possible.  Trainings are June 13 in Clyde; July 22 in Logan; September 19 in Claflin and October 14 in Glen Elder.
Sharon Luck left the meeting at 5:57 p.m.  .
Karen Jeffers inquired about the metal railings in front of the library. Nancy Jensen stated that she will be visiting with Mr. Lange at Lincoln High School in August and see if they would be interested in making the new rails.
Motion by Sunny McBride seconded by Karen Jeffers to accept the policy changes as follows: 1) The Board will consist of eight trustees.  Seven of the trustees are appointed by the Mayor with the approval of the City Council.  The Mayor is the 8th trustee.  2)  The library encourages Board members to attend continuing education opportunities – especially system workshops and state library conferences.  The library will pay for mileage, meals, parking, motels, etc. for attendance at continuing education function approved by the Library Board.  The current state mileage rate will be used for mileage reimbursement.  3)  The third notice will be sent by mail or by e-mail at three weeks overdue.  At this point, the patron’s account is suspended and renewals are not allowed.  The item must be returned or paid for.  A suspended account means that patrons cannot use the computers or check any items out.  4)  Children 7 years old and under must have a parent/caregiver in the library with them.  Motion carried.
Bills needing paid were discussed.  Motion by Patricia Street Seconded by Sunny McBride to pay the bills as presented.  Motion carried.
Motion by Karen Jeffers seconded by Patricia Street to pass the resolution waiving annual requirements of Generally Accepted Accounting Principles.  Motion carried.
Motion by Sunny McBride seconded by Karen Jeffers to allow payment of interim bills for KS Gas Service, AT&T, Nex-Tech, Amazon, Employees, Federal & State Government and KPERS.  Motion carried.
One Patron- One Account was discussed in length.  There are many issues that could arise with this system.  It was stated to relay the board was not in support of the One-Patron-One-Account Proposal.
Motion by Karen Jeffers seconded by Sunny McBride to allow library programs to be held at the library after hours.  Motion carried.
With no further business, motion by Patricia Street seconded by Sunny McBride to adjourn the meeting. The meeting adjourned at 6:10 p.m.

Submitted by

Patti Winters, Acting Secretary

April, 2017 Library Board Meeting Minutes

APRILL 11, 2017
MEMBERS PRESENT: Karen Jeffers, Sharon Luck, Sunnie McBride, Lynne Metz, Kathy Moss, Patrisha Street, Patty Winters
LIBRARIANS PRESENT:  Nancy Jensen, Mary Andersen
Kathy opened the meeting and welcomed new board member, Patty Winters.  Patrisha moved to approve the March 14 minutes with Sunnie providing the second.  Motion carried.
Mary reported on plans for the Summer Library Program.  These include programs for older kids 9+: how to build a bird house with Vicki from Lincoln Building Supply, how to knit and crochet, tinkering (taking apart things to see what’s inside and how they work).  Sara Cagle, a teen on the TAB, has volunteered to teach knitting. The knit/crochet sessions will be June 5-7 10:30-12:30. Mary needs other volunteers to teach knitting/crocheting, knitting needles, crochet hooks, yarn and 2 liter Coke bottles for the programs.  The final program will be a Touch-A-Truck at the city park. There will be crafts at the Library on Saturday morning, June 3, during the Alumni week-end. The TAB students are going to sell popsicles for a fund raiser during Bike Across Kansas on June 13. She is looking into using Google Docs  and Google Forms for registration for the Summer Library Program and for some surveys.
Nancy reported attending the CKLS Library Bus Tour to the libraries in Topeka, Manhattan and Junction City. The AT&T internet contract needs to be renewed from July, 2017 to June, 2018.  The E-rate will reduce the monthly payment of $60 by nearly half.  She contacted Royce Hillegeist in regard to installing the automatic door for the south entrance.  Paul Reinking made a donation to Lana Healy’s memorial, asking that the money be used for new chairs for the public access computers.  Three chairs were purchased for $326.22.  There is still $1389 in the memorial.  In honor of National Library week, she put informative table tents in the medical businesses in Lincoln.  Marci Metz has agreed to make a metal sign displaying summer hours on one side and winter hours on the other.  This year we are required to have a Kansas Library Association membership for the Director and Board Members.  The total dues come to $140 ($35 for the Director and $15 for each board member).  The Teen and Christian books have been moved and the fiction books will be moved by the end of April.
Under unfinished business we continued to study the library evaluation suggestions.  The batteries have been replaced in the emergency lights.  The automatic door closure is in progress.  The old inside stairway has been closed off.  We learned that the south door is handicap accessible and will not have to be replaced.  We discussed adding a safety gate or half door at the top of the new addition stairway.  The elevator door is too close to the open stairway for wheel chair safety.  The laptops have been moved to a more appropriate place.  It was decided not to purchase an external hard drive for backups but continue to use flash drives instead. The arrangement of the children’s area is working out well for moms and kids. It was suggested to add signage to indicate the south entrance as handicapped accessible.  The new books and rotating books have been moved toward the back of the library to encourage patrons to explore the library. Two items in the Library Policy Handbook will be corrected by Nancy:  change city council to mayor that appoints new board members and clarify “debarred” in punishment section. Taking under consideration are:  audiobooks both child and adult.  These can also be downloaded from the State Library.  It was suggested that we provide our local teachers information on e-book and audio books through an inservice at the school. 

Patty Winters and Charlene Batchman are the new board members replacing Terry Broberg and Lynne Metz.
Lynne moved to pay the current bills with Sharon seconding the motion. Motion carried.  Sharon moved to continue the AT&T internet contract with Lynne seconding the motion.  Motion carried.
Sunnie moved to adjourn the meeting with Sharon seconding the motion. 
The next meeting will be May 9, 2017 at 5:15 pm.

Respectfully submitted,  Lynne Metz    

Monday, April 24, 2017

March 2017 Library Board Meeting Minutes

MARCH 14, 2017
Members Present:  Kathy Moss, Karen Jeffers, Patrisha Street, Lynne Metz
Librarians Present:  Nancy Jensen, Mary Andersen
Kathy opened the meeting.  Karen moved to approve the January 10 minutes, Lynne seconded the motion.  The motion carried.  There were no minutes in February because there was no meeting.  Kathy reported that Terry Broberg has resigned from the library board effective immediately.
Mary reported that Storytime is averaging 15 children per week.  LEAP students will come on Fridays through the summer.  The donation letters and Summer Library Program schedule are nearly ready to be delivered the first of May.   She would like to use some of the Evelyn Bolte memorial fund to purchase story time toys, games, activity area rug, cushions, beaded wall mirror, and felt board supplies.  She has made several book bundles:  5 books on the same topic including storybook, non-fiction and early readers. This may help parents and kids to check out faster if they don’t have time to browse.
Nancy reported that the water heater is still not working, but Street Plumbing assures that this time it will be fixed.  19 patrons participated in our Blind Date with a Book  program in February. She would like to close the State Aid Fund Checking Account at the Bank of Tescott.  Our State Aid for 2017 is $374.  As long as we account for the money separately, we can put the funds in our City Fund Account. Key Office Products will no longer service our copier which we purchased in 2008.  Workers Comp insurance is still up in the air.  Art Wagoner is still working on it for us. The activity kits are complete and some have been checked out. Bike Across Kansas will be in Lincoln overnight on June 13.  If we stay open later, they would be able to use our computers and Wifi. Our CKLS System Grant first distribution was received.  The amount we are eligible to receive this year was docked by $133 (originally it was $429).  CKLS revised the figure since we didn’t use all of our $700 on continuing education workshops and meetings.  If we don’t spend it, they don’t distribute as much money the next year.
Unfinished Business:  We agreed to table the remainder of the library evaluation until next month.  In order to block off the old stairs Nancy would like to purchase some kind of sign holder.  Pedestal holders or easels were discussed but most thought they might be a hazard at the top of the steps.  A chain with a sign attached was suggested as a possibility.
New Business:  Patrisha moved to pay the February and March bills, seconded by Lynne.  The motion passed.  The Director Evaluation was presented by Kathy and will be sent into CKLS.  We will be needing two new board members, replacing Lynne’s term at the end of April and Terry’s resignation.  Lynne moved to approve using some of the Evelyn Bolte memorial for children’s supplies, seconded by Karen.  Motion carried. Karen moved to close the State Aid Account at the Bank of Tescott, seconded by Patrisha.  Karen moved to allow the purchase and installation of the automatic door opener for $2300, seconded by Lynne.  FLCL has agreed to cover the price.  Replacement of windows is on hold until more information is received.
The next meeting will be April 11, 2017 at 5:15pm.
Respectfully submitted,

Lynne Metz, secretary

Saturday, March 18, 2017

February 2017 Library Board Meeting

Due to illness and scheduling conflicts, there was no February, 2017 Library Board Meeting.

January 2017 Library Board Meeting

JANUARY 10, 2017
Members Present:  Kathy Moss, Sharon Luck, Karen Jeffers, Terry Broberg, Sunnie McBride, Patricia Street
Librarians Present:  Nancy Jensen, Mary Andersen
President, Kathy Moss opened the meeting.  Sharon moved to approve the minutes of the December 13, 2016 meeting.  Karen seconded the motion and all approved the motion.
Mary reported that story time is currently on a break.  She continues to work on the non-fiction books. 
Nancy reported the water heater had to be replaced.  To be in-compliance with the Pathfinder Central Agreement, Nancy changed the patron’s usernames to the number on their library card.  She provided everyone a copy of the 2016 budget and the proposed 2017 budget.  The Beach Grant will cover all Children’s books.  Mary is planning to use approximately $3,000.00 of the Beach Grant for non-fiction books for the children’s department. The city gave the library a $1,700.00 check that enabled us to end 2016 with an extra $1300.00.  Nancy is buying batteries for 3 of the emergency lights.  The trash cans have been put in place.  The sign that is out front listing the hours the library is open needs to be fixed.  Nancy will check with Marci Metz or the PAWS printing business at the high school to see what they offer or what suggestions they have for our current sign.
Everyone was given a copy of the Director’s Evaluation.  It was decided that everyone will complete the evaluation, drop it off at the library or give it to Kathy Moss prior to the February 14th meeting.  This will give Kathy the opportunity to compile the data that will be used in executive session at the Feb. 14th meeting.
Discussion switched to the library evaluation.  Terry plans to visit with Royce at Precision Electric regarding the electronic handicapped access for the doors.  Nancy and Mary created a “cubby” area for the children’s department.  Brainstormed ideas to place signage at the top and bottom of the old stairs, stating they would be used for emergency purposes only.  Nancy will gradually move books around to fit the library arrangement better.
Karen moved to approve the bills from the December meeting with Patricia seconding the motion. Kathy and Nancy signed the Pathfinder Central Agreement..  Sharon made the motion to approve the 2017 budget with Patricia adding a second.
Patricia motioned for the meeting to adjourn with Karen adding a second.
Respectfully submitted,

Sharon Luck

Tuesday, January 17, 2017

December, 2016 Board Meeting Minutes

DECEMBER 13, 2016
Members Present:  Kathy Moss, Karen Jeffers, Terry Broberg, Patrisha Street, Lynne Metz, Sharon Luck
Librarians Present:  Nancy Jensen, Mary Andersen
The meeting was opened by the president, Kathy Moss.  Karen moved to accept the minutes of the November 8, 2016 meeting.  Trish seconded the motion.  All approved the motion.
Mary reported on the Children’s Department that Story time will be taking a break until February 9, 2017.  Following the evaluation committee’s recommendations, she and Nancy have been moving furniture around to make a little more space for the small children.  She is planning to use memorial money to purchase an activity table and some toys to be used while the moms pick out books.  She would like to use some memorial money to purchase small LEGO sets and games for the older kids and take her own sets home for her grandchildren. She is still working on the non-fiction area. The Teen Advisory Board will have a function December 17 at noon.
Nancy reported that FLCL has agreed to pay the full cost of the two trash containers.  The city crew will install them and will make our sidewalk handicapped accessible when they work on the city’s sidewwalks. She researched the batteries on emergency lights and will replace 3 of them.  Nancy will be gone on vacation December 16-December 24.  Barb Gourley and Mary will fill in her time.  She distributed copies of the annual report which will be presented to Heather for the January 9 city council meeting. Following last meeting’s discussion about changing the nighttime hours during the winter, they decided the following would work well: Mon, Tues, Wed and Fri 10-1 and 2-5.  Both would work on Thursday 10-2 and 2-6.  Saturday opens 9-1.  The summer hours would begin at the change to daylight savings time:  Mon-Fri 10-1 and 2-6, Saturday 9-1.
Terry moved to change operating hours beginning January 3, 2017, with Sharon adding a second.  All were in favor of changing the winter hours.
Terry presented a bid from M.G. Services, Mike Gebhart, of $575 for stripping and waxing the lower level floors. Lynne moved to accept the bid with Trish adding a second. The motion carried and Terry will contact Mike Gebhart.  Nancy asked that it be done before the end of the year if possible to meet the budget requirements. The Library Evaluation is tabled until the January meeting.  Lynne moved to approve the bills, with Karen adding a second.  Motion carried to pay the outstanding bills. Sharon moved to adjourn with Trish adding a second.  The meeting was adjourned and the next meeting will be on January 10, 2017.  
Respectfully submitted,
Lynne Metz, Secretary

November, 2016 Board Meeting Minutes

NOVEMBER 8, 2016
Members: Kathy Moss, Patrisha Street, Terry Broberg, Karen Jeffers, Sunnie McBride, Sharon Luck and Lynne Metz
Librarians:  Nancy Jensen, Mary Andersen
Kathy called the meeting to order. Sharon moved to accept the October 11 minutes with Karen seconding the motion.  The minutes were approved.  Mary reported on the children’s department.  Story time attendance is down with 5 to 8 children attending, but it is a normal fluctuation.  LEAP has 25-35 students. The Teens are planning an activity in December.
Nancy’s report began with information on trash cans from Summit Supply Company.  The price for 2 concrete receptacles with shipping is @ $915.  The FLCL has offered to put some money towards this project.  The Activity Kit Grant was accepted.  Holiday closings include:  November 11, 24, December 24 and 31.  The City will be closed on Monday, December 26 and Monday, January 2 and would she would like to close the library on those two days.  All of the chairs now have new leg pads on them.  CB Trucking will pick up recycling twice a month at no charge.  The Technology workshop on November 1 was on KOHA, the software for our circulation of books, etc. CKLS gave us a 64 GB flash drive to back up the staff computers.
After discussion, Terry moved to purchase the trash receptacles, asking FLCL to donate the money for them.  Lynne seconded the motion and the motion carried.  Terry will attend the coming FLCL meeting and present the plan.  It was agreed to close the library on the holiday Mondays.  Terry reported that Keith Naegele would like to try another chemical to clean the old stone.  With regard to waxing the lower level floors, Terry was going to check with her contact. Deb Ortiz asked if the board would consider replacing windows as a project and discussion followed.
 Terry moved to go into executive session at 6:03 for 15 minutes with Lynne as second to discuss the annual review of salaries. The regular meeting reconvened at 6:18.
Lynne moved to approve the bills with Sharon adding a second.  Motion carried.  Wages for the 2017 year are Nancy at $13.00 /hour and Mary at $9.00/ hour. Discussion followed about changing hours of operation during the winter months.
Karen reported discussing safety with Sheriff Weigel.  There is concern for the safety of the librarians working alone in the library.  He gave pepper spray to Nancy and suggested calling 911 immediately without saying anything over the phone.  The police would respond ASAP.  Other suggestions were:  mirrors for back door, and lock south door after dark. The problem of children loitering outside the library can be reported to the sheriff’s office and they will come and talk to the kids.  A thank you will be sent to Sheriff Weigel.
Discussion followed regarding the Library Evaluation by CKLS representatives. Some issues discussed were repair and ramp sidewalk entrance to the street.  Nancy will contact the city about this.  The old wood soffits need caulking and painting and Terry and Trish volunteered to work on that if scaffolding was available. The west and north side railings are rusting at the concrete level which could be fixed with zinc paint.  The upper level emergency lights need new batteries at $15 each.  Nancy will have the city men check them.  The south entrance door is not wide enough for a wheel chair.  It was suggested to widen the door and add an automatic door opener.
Sharon moved to adjourn the meeting, with a second by Lynne.  The next meeting will be December 13, 2016.
Respectfully submitted,

Lynne Metz, Secretary

October, 2016 Board Meeting Minutes

OCTOBER 11, 2016
MEMBERS PRESENT:  Karen Jeffers, Terry Broberg, Patrisha Sreet, Sunny McBride, Sharon Luck, Lynne Metz
STAFF PRESENT:  Nancy Jensen, Mary Andersen
In the absence of Kathy, Karen called the meeting to order.  Trisha moved to accept the September 13 minutes.  Terry added a second and the motion carried. 
Mary reported on the children’s department that story time is averaging about 12 children per week.  25 different children have attended. LEAP students are coming two Fridays per month.  30 students and 5 helpers came the first week.  On October 14, Nicole and Tevin Hansen will present their new book “Rhomby the Skater Zombie” and activities during LEAP.  The holiday books for Easter, Halloween and Thanksgiving have been cleaned and relabeled.  There is a separate shelving location for graphic novels to enable students to find them easier and for us to determine how many are being checked out. Mary is working on shelving locations for the non-fiction books as well.  She attended a meeting on improving story time.  We have checked out some of their musical items.
Nancy reported that the new pencil sharpener is working well.  She brought information on outdoor trash containers.  The FLCL have agreed to put $600 toward this project. She brought chair leg pads to be used on the straight chairs. CKLS is holding Trustee Dinner and Training sessions in November at three different locations (Nov 15-Mankato, Nov 16-Downs, Nov 17-Ellsworth).  Registration deadline is November 7th.  This year’s topics include New Kansas Public Library Trustee Manual, CKLS System services including next year’s grant requirements, and Trustee liabilities. There has been water leaking into the basement and we are looking into extending the down spout on the northwest corner.  Nancy will be giving a presentation on the Library at the United Methodist Women’s October meeting. She has applied for a CKLS Materials Grant for Activity Kits.  These kits were popular during the Summer Library Program including: Crocheting, Knitting, Kansas Travel, Yoga, Cake Decorating, Classic Card Games, Zumba, Origami, Trivia and Brain Games. She is weeding the fiction section and plans to move the Christian books next to the A-B Fiction Section.
Terry reported that the handrail project for the front of the library will be started after the Christmas break.
Nancy distributed copies of the recent CKLS Evaluation of our library.  Each board member will read it before the next meeting and present ideas about it.
After much discussion about the size and cost of the outside trash containers, we decided more information is needed.  The basement floors need to be stripped and waxed again.  Terry will look into finding a solution.
Lynne moved to approve the bills with Sharon seconding the motion.  Motion carried.
Discussion followed about safety of staff at night.  Some ideas were to lock the basement door at dark, some kind of lifeline that would go to sheriff’s department and Mace spray.

Respectfully submitted,

Lynne Metz, secretary

September, 2016 Library Board Meeting Minutes


SEPTEMBER 13, 2016

Members Present:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Sharon Luck, Terry Broberg

Librarians Present:  Nancy Jensen

Kathy called the meeting to order.  Kathy agreed to fill in as secretary for Lynne.  The minutes from the August 9 meeting were approved.

Mary was attending a meeting in Great Bend.  Nancy reported that story time had started and that LEAP would begin on the 23rd.

Nancy reported that CKLS will be at the Library on September 19 at 9:30 to evaluate the library.  The board was encouraged to attend if possible.  Long term and short term goals were discussed and the following agreed upon.
          Caps for the Chairs
          Touch Up Paint on the Walls
          Windows in the Old Part of the Building
          Handrail in Front Needs Replaced
          More space in Children’s Dept
The air conditioner repair bill came to $136.  The Fall Newsletter was sent out on Monday.  An unknown person hit O’Hare’s fence while pulling into the Library parking lot.

Terry volunteered to talk with the High School shop teacher about replacing the handrail.

Karen and Kathy reported on the FLCL meeting.  The FLCL have agreed to pay for the microfilm and a new pencil sharpener, they will not replace or fix the digital sign, they will put up to $600 toward the trash cans and requested that we contact the city and get trash cans to match theirs.

Sharon moved to pay the bills.  Sunnie seconded the motion.  Motion carried.

The excess number of children around the Library, when the library is closed, was discussed.

Sunnie moved to adjourn the meeting with Patrishia seconding the motion.

The next meeting will be October 11, 2016.

Respectfully Submitted
Kathy Moss

August, 2016 Board Meeting Minutes

AUGUST 9, 2016

Members Present:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Sharon Luck, Lynne Metz
Librarians Present:  Nancy Jensen, Mary Andersen
Kathy called the meeting to order.  Sharon moved to approve the minutes from July 12 with Patrisha seconding the motion.  The minutes were approved.
Mary presented final attendance numbers for the summer library program for children. On the average, about 60 kids participated in the crafts and guessing jars, 139 signed up for reading prizes with 55 reading logs returned. Over 8 weeks, 1230 children’s books, 332 children’s movies, 19 games were used and the teens led 4 story times with an average of 12 kids.  The fall/winter story time will have a music theme.  The teens met, elected new officers and are planning an event for the Fall Festival.
Nancy reported that Street Plumbing serviced the air conditioner, cleaning the coils and adding refrigerant.  City workman, RT, replaced a ballast in the light fixture over the main desk.  CKLS has offered CKLS for a library evaluation in September. The City increased the library budget by $1,114 ($40,386 to $41,500).  She chose a Fax service that is $9.95 for 100 faxes prepaid.  A marketing website has been created by CKLS called LibraryAware.  We will be able to create our newsletter or flyers and send them as an email directly, instead of as an attachment. In June-July, 2015, 220 patrons used the computers.  This June and July, useage increased to about 500.
Under new business, Lynne moved to pay the Street bill with Karen adding a second.  Motion carried.  Sharon moved to approve the bills as submitted, with Sunnie adding a second. Motion carried.
Lynne moved to adjourn the meeting with Patrisha seconding the motion.  The next meeting will be September 13, 2016.

Respectfully submitted,

Lynne Metz, Secretary