Lincoln County Carnegie Library Board of Trustees
March 13, 2014
Members Present: Anne Grace, Kathy Moss, Karen Jeffers, Jerry Philbrick, Lynne Metz, Terry Broberg, Patrisha Street, Lynne Metz
Librarians: Nancy Jensen, Mary Andersen
Anne Grace opened the meeting. Jerry Philbrick was welcomed back after a long illness. The minutes were corrected that carpet shampooing was not intended to be done on the March 1st workday. Kathy moved to approve the minutes as corrected. Karen seconded the motion. The motion carried.
FLCL representatives Evelyn Schroeder and Deb Ortiz reported on plans for the Centennial Celebration, Sunday, May 4, 2:00-4:30 pm Open House. Cookies and drink will be served. Invitations will be sent to area libraries, CKLS dignitaries, local groups (Anne has done part of these and gave them to Deb). Board members and FLCL board members will attend & serve as hosts. FLCL assumes all costs, including publicity. A Commemorative Booklet will be available at the Open House.
Other FLCL activities planned include: Friday, May 9 at 7pm - An Evening with Anna Wait, a living history of one of the first newspaper women in Kansas who was also our local librarian. FLCL will need access to the library. Saturday, May 31 9:00-3:30pm – Genealogy Workshop presented by Tracee Hamilton and Scott Holl at the Lincoln County Historical Museum. FLCL would like to have another book sale in May. May 17th was suggested as a possible date and Patrisha will take that information to the Centennial committee meeting. Deb asked that we clean and Scotchgard the upholstered chairs before the centennial. She reported that Verna Mettlen gave $1000 to FLCL and would like us to purchase a quilt magazine subscription with part of it.
Children’s Librarian Mary report: Libri Foundation Grant donates new children’s books to small rural libraries. The grant of $1050 was received (the required match is $350). FLCL agreed to contribute the $350. Books will be purchased through the Libri Foundation. We can apply for the grant yearly and are eligible to receive it every four years. The Summer Library Program - Theme Fizz, Boom, Read (Science Theme) will run from May 22 to July 31 with sign up beginning May 22. Four programs will be held in June in addition to weekly movies and weekly guessing jars throughout the program. In addition to crafts, some simple science experiments will be a part of this summer’s program. We received a CKLS programming grant of $250 for Kevin Horner, a Bonner Springs puppeteer who performs a 45 minute show for $349. FLCL will provide the $99 difference. Mr. Koch approved having the show on the last day of school, May 21. This will be a good kick-off for the summer reading program. Mary is looking for old books and/or toys to decorate for the centennial. She talked to FLCL chairman Evelyn about the idea of having businesses decorate their store fronts in a Reading theme for the centennial and got a positive response. Due to the Sentinel news article, several people have picked up 6x6 early Literacy kits.
Director Nancy’s report: AT&T upgraded our internet but this should not affect our present contract. The Delphos Library picked up our old microfilm reader at no cost. The digital picture frame and mount purchased by FLCL arrived. Anne will contact Dennis Cross to install it. Newsletters will go out the middle of April with anniversary information and in May with information about the summer reading program. The State Aid check of $455.06 arrived, less than previous years. Pam Morgan brought in checks from FLCL: Digital Picture Frame ($473.48), Doors ($2261.60), Libri Grant ($350) and Puppeteer ($150). Our yearly contract of $279.11 with Key Office on the copier is due. This covers all the toner and repairs. The copier fund, presently $645.65, comes from money we collect from patrons making copies. We have received $850 in memorials for James Hartzell. CKLS has purchased new scanners to scan local history and Nancy hopes to borrow them this summer. Nancy will be gone on vacation the last week of March and the first week of April. The janitor schedule needs to be reviewed.
Unfinished Business: It was agreed to begin selling the centennial book bags now for $15. The new doors will be installed March 17. It was suggested to get extra keys made. The limestone Open/Close sign is unfinished, so Anne will look into providing a temporary sign. Nancy showed examples of a free-standing sign intended for library hours of operation. Terry moved to purchase the sign. Kathy seconded. Motion carried. The janitor schedule will be given to the janitors in May with an option to redo a job bid. Terry met with Keith Nagely in regard to the cracks in the limestone. Our thought was to concentrate on the repair above the doorway. Pete Falcon submitted a bid of $575 to sand the high traffic wood floors and put on a gym coat. He has also agreed to remove wax and recoat tile floors and will come up with a bid for that. Lynne replaced the US and Kansas flags with 2’x3’ flags and will return the small, old ones to the VFW. Terry will call and get a price quote to clean the carpeting at the end of April. Terry met with Chad from Kropf Lumber in regard to window repair. Historical preservation as much as possible is a requirement for window repair. An estimate of $1463.70 for new storm windows for the upper windows was submitted.
New Business: Lynne moved to renew the Key Office contract. Terry seconded. Motion carried. Nancy added two bills not included in our summary sheet: $10 to CKLS for a damaged book and $4078 to Jantz Carpentry for finishing the doors. Jerry moved to approve the pending bills. Kathy seconded the motion. Motion carried. Board members Terry, Patrisha and Kathy will have their terms expire in May. All three agreed to serve another four year term. Another work day is scheduled Saturday, April 5, at 1pm for indoor and outdoor painting.
Jerry moved to adjourn the meeting. Kathy seconded. Meeting was adjourned. The next meeting will be April 10 at 5:00 pm.
Lynne Metz, Secretary