Tuesday, January 17, 2017

December, 2016 Board Meeting Minutes

DECEMBER 13, 2016
Members Present:  Kathy Moss, Karen Jeffers, Terry Broberg, Patrisha Street, Lynne Metz, Sharon Luck
Librarians Present:  Nancy Jensen, Mary Andersen
The meeting was opened by the president, Kathy Moss.  Karen moved to accept the minutes of the November 8, 2016 meeting.  Trish seconded the motion.  All approved the motion.
Mary reported on the Children’s Department that Story time will be taking a break until February 9, 2017.  Following the evaluation committee’s recommendations, she and Nancy have been moving furniture around to make a little more space for the small children.  She is planning to use memorial money to purchase an activity table and some toys to be used while the moms pick out books.  She would like to use some memorial money to purchase small LEGO sets and games for the older kids and take her own sets home for her grandchildren. She is still working on the non-fiction area. The Teen Advisory Board will have a function December 17 at noon.
Nancy reported that FLCL has agreed to pay the full cost of the two trash containers.  The city crew will install them and will make our sidewalk handicapped accessible when they work on the city’s sidewwalks. She researched the batteries on emergency lights and will replace 3 of them.  Nancy will be gone on vacation December 16-December 24.  Barb Gourley and Mary will fill in her time.  She distributed copies of the annual report which will be presented to Heather for the January 9 city council meeting. Following last meeting’s discussion about changing the nighttime hours during the winter, they decided the following would work well: Mon, Tues, Wed and Fri 10-1 and 2-5.  Both would work on Thursday 10-2 and 2-6.  Saturday opens 9-1.  The summer hours would begin at the change to daylight savings time:  Mon-Fri 10-1 and 2-6, Saturday 9-1.
Terry moved to change operating hours beginning January 3, 2017, with Sharon adding a second.  All were in favor of changing the winter hours.
Terry presented a bid from M.G. Services, Mike Gebhart, of $575 for stripping and waxing the lower level floors. Lynne moved to accept the bid with Trish adding a second. The motion carried and Terry will contact Mike Gebhart.  Nancy asked that it be done before the end of the year if possible to meet the budget requirements. The Library Evaluation is tabled until the January meeting.  Lynne moved to approve the bills, with Karen adding a second.  Motion carried to pay the outstanding bills. Sharon moved to adjourn with Trish adding a second.  The meeting was adjourned and the next meeting will be on January 10, 2017.  
Respectfully submitted,
Lynne Metz, Secretary

November, 2016 Board Meeting Minutes

NOVEMBER 8, 2016
Members: Kathy Moss, Patrisha Street, Terry Broberg, Karen Jeffers, Sunnie McBride, Sharon Luck and Lynne Metz
Librarians:  Nancy Jensen, Mary Andersen
Kathy called the meeting to order. Sharon moved to accept the October 11 minutes with Karen seconding the motion.  The minutes were approved.  Mary reported on the children’s department.  Story time attendance is down with 5 to 8 children attending, but it is a normal fluctuation.  LEAP has 25-35 students. The Teens are planning an activity in December.
Nancy’s report began with information on trash cans from Summit Supply Company.  The price for 2 concrete receptacles with shipping is @ $915.  The FLCL has offered to put some money towards this project.  The Activity Kit Grant was accepted.  Holiday closings include:  November 11, 24, December 24 and 31.  The City will be closed on Monday, December 26 and Monday, January 2 and would she would like to close the library on those two days.  All of the chairs now have new leg pads on them.  CB Trucking will pick up recycling twice a month at no charge.  The Technology workshop on November 1 was on KOHA, the software for our circulation of books, etc. CKLS gave us a 64 GB flash drive to back up the staff computers.
After discussion, Terry moved to purchase the trash receptacles, asking FLCL to donate the money for them.  Lynne seconded the motion and the motion carried.  Terry will attend the coming FLCL meeting and present the plan.  It was agreed to close the library on the holiday Mondays.  Terry reported that Keith Naegele would like to try another chemical to clean the old stone.  With regard to waxing the lower level floors, Terry was going to check with her contact. Deb Ortiz asked if the board would consider replacing windows as a project and discussion followed.
 Terry moved to go into executive session at 6:03 for 15 minutes with Lynne as second to discuss the annual review of salaries. The regular meeting reconvened at 6:18.
Lynne moved to approve the bills with Sharon adding a second.  Motion carried.  Wages for the 2017 year are Nancy at $13.00 /hour and Mary at $9.00/ hour. Discussion followed about changing hours of operation during the winter months.
Karen reported discussing safety with Sheriff Weigel.  There is concern for the safety of the librarians working alone in the library.  He gave pepper spray to Nancy and suggested calling 911 immediately without saying anything over the phone.  The police would respond ASAP.  Other suggestions were:  mirrors for back door, and lock south door after dark. The problem of children loitering outside the library can be reported to the sheriff’s office and they will come and talk to the kids.  A thank you will be sent to Sheriff Weigel.
Discussion followed regarding the Library Evaluation by CKLS representatives. Some issues discussed were repair and ramp sidewalk entrance to the street.  Nancy will contact the city about this.  The old wood soffits need caulking and painting and Terry and Trish volunteered to work on that if scaffolding was available. The west and north side railings are rusting at the concrete level which could be fixed with zinc paint.  The upper level emergency lights need new batteries at $15 each.  Nancy will have the city men check them.  The south entrance door is not wide enough for a wheel chair.  It was suggested to widen the door and add an automatic door opener.
Sharon moved to adjourn the meeting, with a second by Lynne.  The next meeting will be December 13, 2016.
Respectfully submitted,

Lynne Metz, Secretary

October, 2016 Board Meeting Minutes

OCTOBER 11, 2016
MEMBERS PRESENT:  Karen Jeffers, Terry Broberg, Patrisha Sreet, Sunny McBride, Sharon Luck, Lynne Metz
STAFF PRESENT:  Nancy Jensen, Mary Andersen
In the absence of Kathy, Karen called the meeting to order.  Trisha moved to accept the September 13 minutes.  Terry added a second and the motion carried. 
Mary reported on the children’s department that story time is averaging about 12 children per week.  25 different children have attended. LEAP students are coming two Fridays per month.  30 students and 5 helpers came the first week.  On October 14, Nicole and Tevin Hansen will present their new book “Rhomby the Skater Zombie” and activities during LEAP.  The holiday books for Easter, Halloween and Thanksgiving have been cleaned and relabeled.  There is a separate shelving location for graphic novels to enable students to find them easier and for us to determine how many are being checked out. Mary is working on shelving locations for the non-fiction books as well.  She attended a meeting on improving story time.  We have checked out some of their musical items.
Nancy reported that the new pencil sharpener is working well.  She brought information on outdoor trash containers.  The FLCL have agreed to put $600 toward this project. She brought chair leg pads to be used on the straight chairs. CKLS is holding Trustee Dinner and Training sessions in November at three different locations (Nov 15-Mankato, Nov 16-Downs, Nov 17-Ellsworth).  Registration deadline is November 7th.  This year’s topics include New Kansas Public Library Trustee Manual, CKLS System services including next year’s grant requirements, and Trustee liabilities. There has been water leaking into the basement and we are looking into extending the down spout on the northwest corner.  Nancy will be giving a presentation on the Library at the United Methodist Women’s October meeting. She has applied for a CKLS Materials Grant for Activity Kits.  These kits were popular during the Summer Library Program including: Crocheting, Knitting, Kansas Travel, Yoga, Cake Decorating, Classic Card Games, Zumba, Origami, Trivia and Brain Games. She is weeding the fiction section and plans to move the Christian books next to the A-B Fiction Section.
Terry reported that the handrail project for the front of the library will be started after the Christmas break.
Nancy distributed copies of the recent CKLS Evaluation of our library.  Each board member will read it before the next meeting and present ideas about it.
After much discussion about the size and cost of the outside trash containers, we decided more information is needed.  The basement floors need to be stripped and waxed again.  Terry will look into finding a solution.
Lynne moved to approve the bills with Sharon seconding the motion.  Motion carried.
Discussion followed about safety of staff at night.  Some ideas were to lock the basement door at dark, some kind of lifeline that would go to sheriff’s department and Mace spray.

Respectfully submitted,

Lynne Metz, secretary

September, 2016 Library Board Meeting Minutes


SEPTEMBER 13, 2016

Members Present:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Sharon Luck, Terry Broberg

Librarians Present:  Nancy Jensen

Kathy called the meeting to order.  Kathy agreed to fill in as secretary for Lynne.  The minutes from the August 9 meeting were approved.

Mary was attending a meeting in Great Bend.  Nancy reported that story time had started and that LEAP would begin on the 23rd.

Nancy reported that CKLS will be at the Library on September 19 at 9:30 to evaluate the library.  The board was encouraged to attend if possible.  Long term and short term goals were discussed and the following agreed upon.
          Caps for the Chairs
          Touch Up Paint on the Walls
          Windows in the Old Part of the Building
          Handrail in Front Needs Replaced
          More space in Children’s Dept
The air conditioner repair bill came to $136.  The Fall Newsletter was sent out on Monday.  An unknown person hit O’Hare’s fence while pulling into the Library parking lot.

Terry volunteered to talk with the High School shop teacher about replacing the handrail.

Karen and Kathy reported on the FLCL meeting.  The FLCL have agreed to pay for the microfilm and a new pencil sharpener, they will not replace or fix the digital sign, they will put up to $600 toward the trash cans and requested that we contact the city and get trash cans to match theirs.

Sharon moved to pay the bills.  Sunnie seconded the motion.  Motion carried.

The excess number of children around the Library, when the library is closed, was discussed.

Sunnie moved to adjourn the meeting with Patrishia seconding the motion.

The next meeting will be October 11, 2016.

Respectfully Submitted
Kathy Moss

August, 2016 Board Meeting Minutes

AUGUST 9, 2016

Members Present:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Sharon Luck, Lynne Metz
Librarians Present:  Nancy Jensen, Mary Andersen
Kathy called the meeting to order.  Sharon moved to approve the minutes from July 12 with Patrisha seconding the motion.  The minutes were approved.
Mary presented final attendance numbers for the summer library program for children. On the average, about 60 kids participated in the crafts and guessing jars, 139 signed up for reading prizes with 55 reading logs returned. Over 8 weeks, 1230 children’s books, 332 children’s movies, 19 games were used and the teens led 4 story times with an average of 12 kids.  The fall/winter story time will have a music theme.  The teens met, elected new officers and are planning an event for the Fall Festival.
Nancy reported that Street Plumbing serviced the air conditioner, cleaning the coils and adding refrigerant.  City workman, RT, replaced a ballast in the light fixture over the main desk.  CKLS has offered CKLS for a library evaluation in September. The City increased the library budget by $1,114 ($40,386 to $41,500).  She chose a Fax service that is $9.95 for 100 faxes prepaid.  A marketing website has been created by CKLS called LibraryAware.  We will be able to create our newsletter or flyers and send them as an email directly, instead of as an attachment. In June-July, 2015, 220 patrons used the computers.  This June and July, useage increased to about 500.
Under new business, Lynne moved to pay the Street bill with Karen adding a second.  Motion carried.  Sharon moved to approve the bills as submitted, with Sunnie adding a second. Motion carried.
Lynne moved to adjourn the meeting with Patrisha seconding the motion.  The next meeting will be September 13, 2016.

Respectfully submitted,

Lynne Metz, Secretary