Wednesday, March 27, 2013

February 12, 2013 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees
February 12, 2013

Members Present:  Anne Grace, Jerry Philbrick, Kathy Moss, Terry Broberg, Lynne Metz
Librarians Present:  Nancy Jensen, Mary Andersen

Anne called the meeting to order.
     Evelyn Schroeder was introduced as chairman of the Friends of Lincoln Carnegie Library committee.  Evelyn presented background information of the purpose of the group and a list of all the equipment and materials that have been provided through their efforts. A complete list is attached. With the upcoming 100th anniversary of the opening of the library (April 2014), the FLCL would like to assist the board in planning a celebration to recognize this special event in the library’s history.      
     The minutes of January 8 were approved as amended to “Terry Broberg expressed thanks for the expression of sympathy for her father’s passing.” 
The minutes of the January 16 meeting were approved as written.
Librarians’ Reports:
     Mary reported that story time is going well even with the cold weather.  The book cleaning and relabeling project is progressing with the help of volunteers.  The CKLS “new librarian” training was very helpful and Patty from the youth department has volunteered with weeding children’s books.  The theme of the summer reading program is “Dig into Reading.”  Several ideas are listed in the attached sheet.  Mary would like to attend the Summer Reading Program Training on March 29 in Great Bend.  Mary would like to take two weeks time off in April to help with her grandbaby in Idaho.  There is an infestation of box elder bugs in the meeting room.  The children at story hour are frightened of them. They are coming in around the old windows.  Terry will check on the toxicity of a spray at Lincoln Building Supply for this problem.
     Nancy presented the January report which included the change in work schedules.  Nancy started working 32 hours a week and alternating Saturdays with Mary, the week of January 21. Mary worked an extra 10 hours and 45 minutes over the 17 hours per week in January. Mary will gauge her hours so that she will work less than 1000 hours/year to avoid putting money into KPERS. Nancy submitted a report of her month’s activities:  all year end reports, working with Rose Gourley on tax/KPERS payroll issues, sent out bi-monthly newsletter and 17 overdue notices, installed 2013 Quickbooks, reorganized movies and audio books and expanded the Christian section.  The elevator stopped working February 1.  B&K was called and fixed it the same day.  It was suggested that the elevator needs to be run more often. Nancy needs help completing The History of Lincoln County, Kansas, by Mabel Wallace which is missing several pages.  Terry volunteered to check with the Lincoln County Historical Society for the missing pages.  Nancy provided information from CKLS on responsibilities of trustees and raising your mill levy. On June 10, CKLS will hold a Trustee meeting in Lincoln from 6:30-8:30pm.  We are responsible for refreshments with CKLS providing subsidy of $2/person.  Janitor Janet Suelter is interested in recycling paper and cardboard waste.  Anne volunteered tubs for the collection.  Kathy and Lynne volunteered to take the materials to the recycling center. 
Reports of Board Members:
     Anne invited City Clerk Rose Gourley to the March meeting to explain how the city budget is determined.  Kathy Moss reported on ideas from the trustee meeting to get more people involved at the library.  Anne explained the Read to Me program that would pair a grade school student with an adult to read to each other.  The meeting time would be set between the two parties.  Anne contacted Lorelei at Lincoln Park Manor about bringing a bag of large print books to the nursing home every two weeks for the resident’s use.  A separate account/library card for LPM would be established with Anne responsible for transporting the books.  Terry reported on the chairs at Schultzs Furniture store.  Terry distributed a sheet of possible mission statements for the library and the Kansas Library Trustee Training Guide for each board member. 
Unfinished Business:
     Ereaders may be put on a hold list, but may not be reserved for a specific date.  Board members are required like all patrons to pay the $20 refundable deposit on Ereaders. 
A bid from Ellenz of Tipton for two shades and installation for the southwest windows is $248.  The additional window shades will block the afternoon sun which blinds the librarians at the desk.  Lynne moved to accept the bid.  Terry seconded the motion.  Motion carried.  Anne will take the request to FLCL chairman Evelyn Schroeder.
     FLCL brought an example of a cabinet for the cake pans.  It appears to be too small for the number of pans presently displayed.  Action on this is tabled.    
New Business:
     Kathy moved to purchase a chair and a small loveseat (chair and a half) from Schultzs
to be used downstairs.  Lynne seconded the motion.  Motion carried.  The cost will come from Susan Marshall’s $1000 donation.
     Jerry moved to approve the bills with the exception of the bill from B&K for inspection January 7 and repair February 1 of the elevator.  Lynne seconded the motion.  Motion carried.  Nancy will talk to B&K about the pending bill.
     Lynne moved to change the “Hold Limits” from 50 items to 20 DVDs and 30 books.  Terry seconded the motion.  Motion carried.
     The board accepted the resignation letter from Pat Florence.  Discussion of possible new board members followed.  Anne will contact them. 
     Terry moved that the librarians have board permission to attend training/workshops through the year as long as they remain within the $1000 budget.  Lynne seconded the motion. Motion carried.  The $1000 budget also includes any trustee training workshops.
     Lynne moved to approve Mary’s request for two weeks off for the birth of her grandchild in Idaho.  Terry seconded.  Motion carried.  Barb Gourley has consented to fill in during this time. 
     Jerry moved to adjourn.  Lynne seconded.  Meeting was adjourned.  The next meeting will be March 12, 2013 at 5pm.

Respectfully submitted,
Lynne Metz, secretary