Tuesday, July 25, 2017

June, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees Meeting
June 13, 2017
Members present:  Karen Jeffers, Patti Winters, Patrisha Street, Charlene Batchman, Sharon Luck
Librarians present:  Nancy Jensen, Mary Anderson
Karen Jeffers (acting president for Kathy Moss) opened the meeting.  Sharon Luck moved to approve the May minutes and Charlene seconded the motion.  Motion carried.
Motion by Patti Winters to approve the bills and seconded by Sharon Luck.  Motion carried.  **This was not our usual order of business, but some members were going to need to leave early.
Mary Anderson shared her report.  There are 120 kids signed up for the summer reading program so far.  Thirty children came to the game day, four families attended the family night, and thirty-five kids and 10 adults were present for the Smoky Hill TV program. Mary game an update for the Teen Advisory Board.  The teens will be selling popsicles in a couple of locations for the Bike Across Kansas activities.  The teens will also be hosting a basketball tournament on Saturday, July 15th @ the slab.  They are planning to purchase a Teen Advisory Board Banner.
Nancy Jensen provided her report.  Nancy supplied everyone with a copy of the By Laws for the board members.  The city auditor stated the Library’s books were fine.  Roger Hayworth repaired the flapper and handle on the toilet. Am Trust is the new provider for the worker’s comp. insurance.  The library will be purchasing two customer parking only signs and the city will install them.  Along with the new signs, we discussed the use of free Wi-fi in the parking lot.  The board will continue this discussion at the July meeting.  The floors were buffed on Memorial Weekend.  The Library has opted to receive 10 copies each month of the BookPage instead of 50.   Nancy has created a photo policy and the FLCL will reimburse the library for the bill from Precision Electrical for the automatic door opener.  Board members were encouraged to select a date to attend the Trustee Training sessions.

Sharon Luck will contact Mr. Lange at LJSH to discuss the new railings.
Motion by Sharon Luck and seconded by Patrisha Street to approve the photo policy.  Motion carried.
Motion by Charlene Batchman and seconded by Patrisha Street to adjourn the meeting.

Submitted by,

Sharon Luck, secretary

May, 2017 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees Meeting
May 9, 2017

President Kathy Moss called the meeting to order at 5:16 p.m. with Sharon Luck, Sunny McBride, Patricia Street, Patti Winters, Karen Jeffers, Nancy Jensen and Mary Anderson present.
Motion by Karen Jeffers seconded by Patricia Street to approve the minutes as e-mailed.  Motion carried.
Election of officers: 
·         Sharon Luck volunteered to be Secretary. Sharon Luck needs to leave early, so Patti Winters was appointed as acting Secretary in Sharon Luck’s absence.
·          Karen Jeffers nominated Patricia Street for Treasurer.  Sharon Luck seconded the motion.  Motion carried.
·         Sharon Luck nominated Kathy Moss for President.  Karen Jeffers seconded the motion.  Motion carried.
·         Karen Jeffers volunteered to be Vice-President.
Mary Andersen provided her report. (Full report attached)  There are numerous activities this summer and help is needed, especially with the Family Construction and Game Night on June 1 from 5-8 p.m.  Touch a Truck program will be held in the park later this summer.  LEAP students will be visiting the library once a week this summer.  Friends of the Library had donated money last year that was not completely used.  Those funds will be utilized for summer programs this year. After discussion, it was decided that flyers of the summer library programs be sent home the Monday before school is out, hopefully decreasing the possibility of kids leaving the flyers in the book bags all summer long.
Nancy Jensen gave her report.  (Full report attached)  Items discussed were Workman’s Comp (carrier is looking for a new company); Library has been sprayed by World Pest Control (yearly); Fire Extinguisher check completed; automatic door opener is installed and working properly; vacation; GAAP Waiver; Bills Payable resolution; One-Patron-One-Account; books have been moved; summer program preparation in progress.
Parking lot use after hours was discussed. This typically wouldn’t be an issue, but the individual(s) utilizing the lot after hours leave a large amount of mud in the lot.   City Hall will be contacted to determine if the use of the parking lot can be limited to patrons using the library during business hours or not.
Motion by Kathy Moss seconded by Sharon Luck to let the librarians decide on the One-Patron-One-Account issue.  Motion carried.
CKLE Trustee training list was shared.  Board members were encouraged to attend the trainings if possible.  Trainings are June 13 in Clyde; July 22 in Logan; September 19 in Claflin and October 14 in Glen Elder.
Sharon Luck left the meeting at 5:57 p.m.  .
Karen Jeffers inquired about the metal railings in front of the library. Nancy Jensen stated that she will be visiting with Mr. Lange at Lincoln High School in August and see if they would be interested in making the new rails.
Motion by Sunny McBride seconded by Karen Jeffers to accept the policy changes as follows: 1) The Board will consist of eight trustees.  Seven of the trustees are appointed by the Mayor with the approval of the City Council.  The Mayor is the 8th trustee.  2)  The library encourages Board members to attend continuing education opportunities – especially system workshops and state library conferences.  The library will pay for mileage, meals, parking, motels, etc. for attendance at continuing education function approved by the Library Board.  The current state mileage rate will be used for mileage reimbursement.  3)  The third notice will be sent by mail or by e-mail at three weeks overdue.  At this point, the patron’s account is suspended and renewals are not allowed.  The item must be returned or paid for.  A suspended account means that patrons cannot use the computers or check any items out.  4)  Children 7 years old and under must have a parent/caregiver in the library with them.  Motion carried.
Bills needing paid were discussed.  Motion by Patricia Street Seconded by Sunny McBride to pay the bills as presented.  Motion carried.
Motion by Karen Jeffers seconded by Patricia Street to pass the resolution waiving annual requirements of Generally Accepted Accounting Principles.  Motion carried.
Motion by Sunny McBride seconded by Karen Jeffers to allow payment of interim bills for KS Gas Service, AT&T, Nex-Tech, Amazon, Employees, Federal & State Government and KPERS.  Motion carried.
One Patron- One Account was discussed in length.  There are many issues that could arise with this system.  It was stated to relay the board was not in support of the One-Patron-One-Account Proposal.
Motion by Karen Jeffers seconded by Sunny McBride to allow library programs to be held at the library after hours.  Motion carried.
With no further business, motion by Patricia Street seconded by Sunny McBride to adjourn the meeting. The meeting adjourned at 6:10 p.m.

Submitted by

Patti Winters, Acting Secretary

April, 2017 Library Board Meeting Minutes

APRILL 11, 2017
MEMBERS PRESENT: Karen Jeffers, Sharon Luck, Sunnie McBride, Lynne Metz, Kathy Moss, Patrisha Street, Patty Winters
LIBRARIANS PRESENT:  Nancy Jensen, Mary Andersen
Kathy opened the meeting and welcomed new board member, Patty Winters.  Patrisha moved to approve the March 14 minutes with Sunnie providing the second.  Motion carried.
Mary reported on plans for the Summer Library Program.  These include programs for older kids 9+: how to build a bird house with Vicki from Lincoln Building Supply, how to knit and crochet, tinkering (taking apart things to see what’s inside and how they work).  Sara Cagle, a teen on the TAB, has volunteered to teach knitting. The knit/crochet sessions will be June 5-7 10:30-12:30. Mary needs other volunteers to teach knitting/crocheting, knitting needles, crochet hooks, yarn and 2 liter Coke bottles for the programs.  The final program will be a Touch-A-Truck at the city park. There will be crafts at the Library on Saturday morning, June 3, during the Alumni week-end. The TAB students are going to sell popsicles for a fund raiser during Bike Across Kansas on June 13. She is looking into using Google Docs  and Google Forms for registration for the Summer Library Program and for some surveys.
Nancy reported attending the CKLS Library Bus Tour to the libraries in Topeka, Manhattan and Junction City. The AT&T internet contract needs to be renewed from July, 2017 to June, 2018.  The E-rate will reduce the monthly payment of $60 by nearly half.  She contacted Royce Hillegeist in regard to installing the automatic door for the south entrance.  Paul Reinking made a donation to Lana Healy’s memorial, asking that the money be used for new chairs for the public access computers.  Three chairs were purchased for $326.22.  There is still $1389 in the memorial.  In honor of National Library week, she put informative table tents in the medical businesses in Lincoln.  Marci Metz has agreed to make a metal sign displaying summer hours on one side and winter hours on the other.  This year we are required to have a Kansas Library Association membership for the Director and Board Members.  The total dues come to $140 ($35 for the Director and $15 for each board member).  The Teen and Christian books have been moved and the fiction books will be moved by the end of April.
Under unfinished business we continued to study the library evaluation suggestions.  The batteries have been replaced in the emergency lights.  The automatic door closure is in progress.  The old inside stairway has been closed off.  We learned that the south door is handicap accessible and will not have to be replaced.  We discussed adding a safety gate or half door at the top of the new addition stairway.  The elevator door is too close to the open stairway for wheel chair safety.  The laptops have been moved to a more appropriate place.  It was decided not to purchase an external hard drive for backups but continue to use flash drives instead. The arrangement of the children’s area is working out well for moms and kids. It was suggested to add signage to indicate the south entrance as handicapped accessible.  The new books and rotating books have been moved toward the back of the library to encourage patrons to explore the library. Two items in the Library Policy Handbook will be corrected by Nancy:  change city council to mayor that appoints new board members and clarify “debarred” in punishment section. Taking under consideration are:  audiobooks both child and adult.  These can also be downloaded from the State Library.  It was suggested that we provide our local teachers information on e-book and audio books through an inservice at the school. 

Patty Winters and Charlene Batchman are the new board members replacing Terry Broberg and Lynne Metz.
Lynne moved to pay the current bills with Sharon seconding the motion. Motion carried.  Sharon moved to continue the AT&T internet contract with Lynne seconding the motion.  Motion carried.
Sunnie moved to adjourn the meeting with Sharon seconding the motion. 
The next meeting will be May 9, 2017 at 5:15 pm.

Respectfully submitted,  Lynne Metz