Tuesday, November 19, 2013

Board of Trustees October 10, 2013 Meeting

Lincoln Carnegie Library Board of Trustees
October 10, 2013

Members Present:  Kathy Moss, Karen Jeffers, Jerry Philbrick, Patrisha Street,
Terry Broberg, and Lynne Metz
Librarians:  Nancy Jensen and Mary Andersen

The meeting was called to order by vice president, Kathy Moss, in the absence of the president, Anne Grace.  The minutes of the September 12th meeting were approved as printed.

Librarians’ Reports:

Mary presented her children’s library report.  Thursday morning story time averages 19 children.  LEAP activities on Friday after school average 50-60 children/week.  USD 298 will provide money for craft supplies for LEAP students.  Mary requested an increase in hours from 17 to 19.2/week.  This would keep her under the KPERs limit of 1000 hrs/year.

Nancy reported the following:
Fall Trustee Dinner Training sessions are scheduled October 28 in Jewell, October 29 in Hunter, November 6 in Sylvan Grove and November 7 in Hoisington.  Librarians will present innovative programs they are using in their libraries.  Lincoln will host a free knit/crochet a fancy scarf class on Saturday, October 19.  The monthly movie has drawn only 5-10 people.  No movies are scheduled for November or December.  The CKLS grant for a movie projector and screen was denied.  Community response to the abolishment of overdue fines has been positive.  The newsletter was emailed to 436 people in the community.  Sylvan Lawn Care will spray the yard for weeds this fall.  The new cake pan rack was free from the Ellsworth Library.  Marvin Jeffers has been taking care of the recycling.  The preliminary 2014 budget figures indicate that we may need to cut back some but should be okay with the carryover from this year.  Magazines are a big expense and only 1 or 2 patrons take advantage of this service.  Nancy plans to drop any new subscriptions.  The Kansas legislature passed a new law regarding the Children’s Internet Protection Act.  Nancy prepared a sheet showing employee hours and wages that need to be addressed before the end of the year.

Patrisha reported on her meeting with the FLCL/anniversary committee.  Some of their ideas are:  Facebook page, memories booklet, former librarian bios, genealogy workshop May 31 with trace Hamilton and Scott Holl, maybe bookmarks or notepads to commemorate event.  May 4, Sunday, will be the open house at the library to celebrate 100th year.

Unfinished Business:

Jerry moved to purchase 50 canvas book bags at $8.33 apiece (total $416.63) to sell during the anniversary celebration.  Patrisha seconded the motion.  Motion carried.  Lynne will check with FLCL to see if the present logo/artwork can be used on the bags and to get some ideas if it can’t be used.  The price of the bags will be determined later.

Kathy, Nancy and Terry plan to attend the WEB Fund meeting on October 23rd to present pictures of the microfilm machine, how it is used by the community and a list of all types of information available on film.  The G.L. Huyett Fund and Post Rock Foundation are still options for this project.

Terry is still working on replacement of the door and suggested that the transom window should be sealed before winter sets in.

New Business

Jerry moved to approve the bills and the new children’s internet safety policy.  Karen seconded.  Motion carried.  Jerry moved to go into executive session from 6:10 pm to 6:20 pm to discuss personnel.  Karen seconded.  Motion carried.  Board came out of executive session at 6:20 pm.

Terry moved to increase Mary’s salary from $7.25 to $7.50/hr and increase her hours to 19.2/week.  Lynne seconded the motion.  Motion carried.  Terry moved to increase Nancy’s salary from $12.00 to $12.25/hr.  Jerry seconded the motion.  Motion carried.

Terry moved to accept Anne’s resignation as president and request for a leave of absence until January 1, 2014, due to upcoming surgery.  Lynne seconded the motion.  Motion carried.  Kathy Moss, as vice president, agrees to fill in for Anne.

Jerry moved to adjourn.  Terry seconded the motion.  Motion carried.  The next meeting will be November 14 at 5 pm.

Respectfully Submitted,

Lynne Metz, secretary