Library

Library

Wednesday, March 25, 2015

January 8, 2015 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES
JANUARY 8, 2015

Members Present:  Kathy Moss, Anne Grace, Jerry Philbrick, Patrisha Street, Terry Broberg, Lynne Metz
Librarians Present:  Nancy Jensen, Mary Andersen

President Kathy called the meeting to order.  Jerry moved to approve the November 13 minutes.  Anne seconded the motion.  The motion carried.
Mary reported that story time will resume February 12 and LEAP will resume February 6.  She asked that her 22 hours per week be flexible so that she could use more hours during her busy summer reading program time. 
Anne moved to change the wording on Mary’s hours to: the children’s librarian will work no more than 1144 hours per year.  Lynne seconded the motion.  The motion carried.
Nancy reported that the yearly reports are nearly completed.  The CKLS reports are complete. She passed out a copy of the annual Report for the city.  Terry suggested that Game Night could be included and Nancy will do that.  She presented the Budget for 2015, noting that the biggest change was to increase the DVD/Game allowance to $1400. The Beach grant will again be used to purchase children’s books.  She also asked if we wanted to change the meeting night to Tuesday to avoid some conflicts.
UNFINISHED BUSINESS
Terry reported on the Limestone Repair project.  On December 8, 2014, Terry asked the Lincoln City Council for the amount of $1395.00 as the necessary balance to proceed with the stone repair project.  The Council approved a total of $2395.00 (adding $1395.00 to the $1000.00 that had already been committed by the City.) The project is now fully funded.  Jared Spear was attending the meeting and later offered $650 cash from Post Rock Motel and S&S Auto Body. 
As a result, Terry will go to the January City Council meeting and tell them that the library only needs $745.00 rather than the $1395.00. 
The Limestone Repair Project is funded as follows: 
Friends of the Library                $2,900.00
City of Lincoln Center                $1,745.00
WEB Fund                                    $1,375.00
Dane Hansen Foundation         $1,000.00
S&S Auto Body &                        $   650.00
Post Rock Motel                          __________
Total of Project                           $7,670.00
Terry will speak with rock man Keith Naegele and set up a time to begin next spring.  A big thanks goes to Terry for completing the funding of this project.
NEW BUSINESS
Jerry moved to approve the bills that were paid in December (we had no quorum) and the bills that are due today.  Terry seconded the motion.  The motion carried.
Nancy presented additions to the Policy Handbook that CKLS is requiring concerning Budget, Finance, and Capital Improvement Fund.  Regarding to Section 3 Purchase Authorization of the Finance page, Patrisha moved to limit the dollar amount of $500 that can be spent without board approval. Anne seconded the motion.  The motion carried. 
A beautiful picture of Jane Crawford was given to the library by Stan and Connie Crawford and will be hung in appreciation of the generous donation she made for the new addition.  Lynne will write a thank you.
Lynne moved to change the meeting day to the second Tuesday of the month.  Anne seconded the motion.  The motion carried.
Nancy presented the proposed 2015 Budget. After discussion, Jerry moved to accept the 2015 budget as presented.  Patrisha seconded the motion.  The motion carried.  Nancy is unable to view our bank statements online (only the president and secretary have signed bank cards).  Kathy will check into correcting this with the banks. 
Jerry moved to adjourn the meeting.  Lynne seconded the motion.  The meeting is adjourned and the next meeting will be Tuesday, February 10, 2015.

Respectfully submitted,
Lynne Metz, secretary