Lincoln Carnegie Library
Board of Trustees Meeting
December, 19, 2017
Members
present: Charlene Batchman, Patti
Winters, Kathy Moss, Sunnie McBride, Patrisha Street, Sharon Luck
Librarians
present: Nancy Jensen, Mary Anderson
President
Kathy Moss called the December meeting to order at 5:15. Charlene, seconded by Patrisha, approved the
November 14, 2017 minutes.
Mary
Anderson stated the story time program is on break until February 8, 2018. The December craft day was very
successful. Approximately 30 children
attended along with many parents. Mary
Anderson was able to order 48 hardback books and 4 paperback books with the 50%
discount offered by Kay Club Sponsor, Ashley Wolting. Mary will start training with Nancy in
January to prepare her for her new position.
Mary and
Sharon attended the CKLS PLAY meeting in Great Bend. The meeting focused on a variety of programs
the libraries could offer. Guidelines
have also changed for the passive program activities. We can now include the Legos, puzzles, games,
coloring sheets, etc.
Sharon made
the motion, seconded by Charlene stating we would remove specific details from
our library handbook (Section C, page 3 under “Restrictions on Materials
Loaned”) regarding the policy for the R rated movies.
Nancy and
Mary updated us on the library tax status.
The library is tax deductible, but it is not a 501 (c) 3
organization. However, donations and
contributions are tax deductible.
Several
signature cards at the Citizens State Bank need to up-dated. Nancy has been cleaning out closets and has
several other projects she hopes to complete before she leaves. Nancy has been working on a Transition
Notebook for several years. It contains
all of the important information that a new director will need to know.
It was moved
by Charlene Batchman and seconded by Sunnie McBride to:
1. Remove all names on the signature card for the
Library’s 2 accounts at the Citizens State Bank and replace them with Kathy
Moss, Karen Jeffers, Sharon Luck, and Patrisha Street.
2. Kathy Moss, Karen Jeffers, Sharon
Luck, and Patrisha Street can sign checks, deposit funds, and make any changes
to the 2 accounts at the Citizens State Bank.
3. Remove Nancy Jensen’s name from the
signature card on the Safety Deposit Box at the Citizens State Bank and add
Kathy Moss’s name. Sharon Luck’s name
will stay on.
4. Move the annual rental fee for the
safety deposit box at the Citizens State Bank from the Carnegie Library CKL
Library Fund to be deducted from the Carnegie Library DBA Lincoln Carnegie
Library Contingent.
We reviewed other unfinished
business. The LJSH Metal Shop Class has
removed one hand railing in order to use it as a guide / pattern for the new
railings they are making.
Window project
– Patti Winters shared the Kansas Historical Society information from the
January 2017 On-Site visit. Katrina
Ringler from the KHS was on site with Kelli Larsen for that visit. We have information from the Heritage Trust
Fund Grant Program, funding resources for repairs, State Preservation Laws, and
State Rehabilitation Tax Credits.
Our first steps are: Patti
and Sharon will talk to a couple of local contractors and have them come in
and determine if the windows are fixable. Kansas Historical Society would like
them fixed if possible.
Next, we will need to create a
detailed list of exactly what our needs and wants are for the windows. (Repair
old windows (upstairs and the basement), seal them, replace broken glass, get
new storm windows, replace all or some of the windowsills or stain and varnish
some. All new windows and all new windowsills.)
After we compile this list, then we will need to get bids from several
different contractors.
Once we have all of this information, an
action plan will need to be created in order to complete this project. Some things to consider are: DUST, MOISTURE, what
all will need to be covered? Many of the
shelves are going to need to be moved in order for repairs to be made. Will the
library need to be shut down while this process takes place?
New business- Patti, seconded by
Sunnie, approved paying the bills. We
received 3 janitor bids. Charlene moved,
seconded by Patti, to approve Becky Luck and Dennis Luck as our new janitors,
beginning January 2018. Sharon Luck abstained from voting.
Meeting adjourned, the next meeting
will be on January 9, 2018.
Respectfully submitted by,
Sharon Luck, Secretary
