September 11, 2014 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

September 11, 2014

Members Present:  Kathy Moss, Karen Jeffers, Jerry Philbrick, Terry Broberg, Patrisha Street

Librarians Present:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order. Terry moved to accept the minutes from August, 2014.  Patrisha seconded the motion.  Motion passed.

The Children’s Department report included the following:  Story Time resumed September 4^th with 11 kids and 6 adults attending.  LEAP after school kids will start coming on Friday, September 12^th.  Mr. Koch, grade school principal, said about 60 students had signed up for Friday afternoons.  Libri Grant books have been received:  63 new books and 19 bonus Math and Science books.  The LIBRI foundation requests a thank you letter-news release be sent to them.  Mary will also be taking pictures to send.  All the books have been processed and are on the shelves.  Patty Collins, CKLS Youth Services Department representative, helped Mary with weeding the non-fiction section.

Nancy reported that Wednesday, September 24 at 7pm, Nora Rhoades, Post Rock Extension Agent, is scheduled to give a program on disaster preparedness at the library.  They are needing ten people to attend and Nancy hopes that board members will attend. Game Day/Night was discussed with expense projection.  Karen moved to have Game Day.  Jerry seconded the motion.  Motion passed.  It was decided not to apply for a grant to cover the expense of Game Day.  Game Day will be Monday, October 13^th from 2pm-5pm.  Nancy made up a very nice flyer for each of the board members.  The operating hours sign is up in front of the library.  World Pest did their annual treatment.  Key Office was called as the copier was having problems.  The repairman came out and parts were ordered.  Since we have a service contract with Key Office, there is no charge for this repair.  There are ongoing problems with the elevator:  service calls needed in February and August.  The service man thought the auxiliary switch might be the problem. 

Nancy will call B&K Access to inquire about the reliability of the repairman and the cost of the auxiliary switch (repairman charges $1.25/mile for 95 mile trip.  Jerry volunteered to call Mitch Kobbeman to see how the high rise elevator problems are handled.  We do not have a service contract ($1000/yr).

The Garage sale was discussed and Kathy made the motion to not participate this year. Jerry seconded the motion.  Motion carried.  The West door panels were installed but are still not right.  The doors will be taken out for a few days and Kelly will make things right at no additional cost. 

Terry called for an executive session for 15 minutes at 5:30 pm.  The board came out of executive session at 5:45 pm.  

The limestone repair bids were given to each board member.  Keith Naegele has submitted a base bid of $5450.00.  Replacing two pieces of stone on the north side of the library for labor, equipment and material for $1640.00, cost of two pieces of limestone $580.00:  total project $7670.00.  Terry has applied to several sources for funding.  City of Lincoln Center voted to spend $1000.00 on project.

Terry asked how the librarians thought the janitors were doing.  They both said when the check-off sheet was implemented the service was improved, but has slackened off recently.  Ways were discussed on showing our appreciation to them.  We cannot legally give them a gift as they are contract workers.  It was decided to ask for the bathroom to be cleaned thoroughly each time they are here, rather than once a week.

Karen moved to approve the pending bills.  Jerry seconded the motion.  Motion carried.

Jerry moved to adjourn.  Patrisha seconded.  Motion carried.  The next meeting will be Thursday, October 9 at 5pm.

Respectfully submitted,

Karen Jeffers

August 14, 2014 Library Board Meeting Minutes

Lincoln Carnegie Library

Board of Trustees

August 14, 2014

Members Present:  Kathy Moss, Anne Grace, Patrisha Street, Terry Broberg, Karen Jeffers, Lynne Metz

Librarians Present:  Nancy Jensen

Kathy called the meeting to order.  Anne moved to accept the minutes from July 10, 2014.   Terry seconded the motion.  The motion passed.

The Children’s Department report included the following:  The children’s summer library reading program signed up 118 children with 50 reading logs returned.  The following activities were attended as follows:  Program at school 170 kids, 25 adults; 4 programs at the library 139 kids, 48 adult; 5 story times 62 kids, 22 adults; 4 movies 25 kids, 8 adults; crafts 409 kids; guessing jars 208 kids; LEAP 69 kids, 22 . We received $995 in cash donations ($500 from Lincoln Pharmacy), 10 video rental coupons from Lincoln Grocery, and 6 movie passes from the Finch Theatre.  There will be no story time or LEAP activities in August. Story time resumes Sept 4 and LEAP resumes Sept 12.  The 63 LIBRI foundation books plus 19 bonus Math and Science books have been sent to Great Bend for processing.  These books have a retail value of $1402.92 and were purchased for $350 given by FLCL. Sharon Markley, Parents as Teachers coordinator will be doing some of her programs on Thursday mornings during the story time hour.  Mary is ready to begin “processing” books with new labels for volunteers apply.  Karen volunteered to help Lynne and Kathy with this project.

Nancy reported that Street Plumbing inspected and cleaned the air conditioner that needed service.  They submitted a contract for a full cooling/heating system inspection, cleaning and filter change.  Anne moved to contract $60 for the fall clean and then a year’s contract of $125 for the following year in January.  Karen seconded the motion.  The motion carried.  The city of Lincoln’s proposed budget would increase our allotment from $38, 649 to $39,588.  The storage rooms are cleaned out of boxes. The librarians are putting together  list of items that could be disposed of in a garage sale, including garden hoses, TV and cart, paper book rack, floor protectors, NOOKS, etc.  Every year the State Library provides a list of really good books by Kansans and offers a grant for libraries to purchase 15 Kansas books. Nancy applied for the grant and was accepted.  The microfilm software was updated by Darryl from Salina Blueprint. The city auditor audited the books.  The new computer along with a new monitor, keyboard and mouse from CKLS is installed (Microsoft Office, Norton Antivirus, Clean Slate and Grand Fortress 101). Nancy ran a circulation report and reported the following:  Movies 209%, Audio Books 146%, Children’s Books 69%, Adult Books 40%, Cake Pans 26%, Magazines 6%.  She will use this information when purchasing in the future.

 The Video Gaming equipment and games have been purchased, paid for by the state library’s $450 grant.  Discussion followed with different ideas of how to use these games.  The consensus was to set up an afternoon and evening date for Gaming at the Library.  This would include x-box games as well as board games. Since there is no school, Monday, October 13, the board voted to invite the public to a session from 2-4pm for kids (with popcorn and drinks) and an evening session from 6-8pm for families (with hot dogs, chips and drinks). 

The new door let in some water during the rainstorm through the cracks.  Terry has contacted Chad and Kelly and they plan to come repair this next Wednesday.  Terry reported that Keith Naegele is still interested in repairing the stone work and thought the amount totaled about $5400.  Terry will look into the CKLS facilities grant, the WEB fund, etc to raise the money.  Lynne moved to go ahead with the stone work repair if money can be raised.  Anne seconded the motion. Motion carried. 

The movie, 12 Years a Slave, will be shown Wednesday, August 20 at 2:30. Due to copyright laws, we cannot advertise the name of the movie outside of the library itself. 

An additional $73.47 to Quill for supplies and $69.05 to Street for cleaning the air conditioner are added to the bills to be approved. Lynne moved to approve the bills.  Karen seconded the motion.  The motion carried. 

The next meeting will be September 11.  Karen moved to adjourn. Patrisha seconded the motion.  The meeting is adjourned.

Respectfully submitted,

Lynne Metz, secretary

July 10, 2014 Library Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

July 10, 2014

Members Present:  Kathy Moss, Anne Grace, Terry Broberg, Patrisha Street, Jerry Philbrick, Lynne Metz

Librarians Present:  Nancy Jensen

     Kathy called the meeting to order and introduced the new Lincoln County Economic Development Director, Kelly Larson. Terry moved to approve the June 12 minutes.  Anne seconded the motion.  The motion carried.

     Nancy presented Mary’s report in her absence. The children’s programs for June included:  Chelsey Wineinger Bubble Science (30 kids, 10 adults), Chelsey Wineinger Eye Spy (45 kids, 14 adults), Tom Cavalli Lego Program (28 kids, 12 adults), Jack Crispin rock collecting (36 kids, 12 adults).  Movie attendance declined as the month went on:  Frozen (9 kids, 3 adults), WALL-E (12 kids, 2 adults), The Pirate Fairy (2 kids, 2 adults), Hotel Transylvania (2 kids, 1 adult).  The craft projects have been well attended, with an average of 65 kids.  The LIBRI Foundation Grant has provided 63 books and the Scholastic books have been received and are in use.  Story time has resumed with about 10 to 12 kids per week.

     Nancy reported that Weis Fire and Safety has inspected our fire extinguishers.  The Teen Summer Library program with 26 participants and the Adult Program with 37 participants end on July 12. The Gaming Grant was approved and Nancy has purchased the Xbox console, controllers and some games.  The receipts will be sent into the State Library and they will send out a reimbursement.  We received two thank you notes, one from FLCL for our help with the 100^th anniversary and one from CKLS for hosting their meeting.  Mary Andersen is making letters for the new outdoor sign.  Anne moved to reimburse her for the supplies.  Patrisha seconded the motion.  The motion carried. 

     We continued to review the maintenance policy sections Safety and Safety Equipment and HVAC.  Storage in the furnace room doesn’t meet the standard of 3 feet from the heating unit.  Since the previous “storeroom” is now used for the LEAP children, the furnace room houses ladders, floor mats, paint, recycling, etc. FLCL stores outside hoses there, too.  When the summer activities are completed, Nancy asked that some of the board help go through the storage and weed things that are no longer needed.  Patrisha  will get information on  cleaning out the AC/heat vents. 

      Terry reported that the door panels will be replaced with solid wood panels, not glued panels, that will not split in the dry weather.   Anne moved to pay the bills.  Lynne seconded the motion.  Motion carried.  The janitors have been keeping the checklist.  Lynne volunteered to write a note from the board commending them on their work. 

     Trustee Policy III Library Service Policy was reviewed.  No changes were made to the policy.  Nancy says the eReaders are not being checked out.  She felt the $20 deposit was not a deterrent.  We have quite a few donated magazine subscriptions.  Lynne suggested that a good time to donate a subscription is the fall when the Junior class sells magazines. Lynne and Anne volunteered to deliver books monthly to the nursing home.  Terry reported that she has purchased the croquet wickets to stabilize the drain hoses.  Jerry moved to adjourn.  Patrisha seconded the motion.  The meeting was adjourned. The next meeting will be August 14.

     Respectfully submitted,

     Lynne Metz, Secretary

June 12, 2014 Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

June 12, 2014

Members Present:  Kathy Moss, Karen Jeffers, Patricia Street, Jerry Philbrick, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

President Kathy Moss called the meeting to order.  Karen moved to accept the May 8, 2014 minutes.  Terry seconded the motion.  Motion carried.

Children’s Librarian Mary presented the Children’s Department report.  87 children signed up for the Summer Library Program (SLP).  There were about 30 kids at the first program (Bubble Trouble) and 45 at today’s program (Eye Spy).  Nine children watched the first movie, Frozen.  The State Library is offering a $120 grant to purchase paperback Scholastic books to give away to children.  To receive the grant we must order at least $150 worth of books, submit the invoice to the State and they will reimburse the $120.  Mary ordered 110 books for $209 (81cents/book).  Our cost will be $89. The balance will come from the FLCL book sale.  She will distribute the books during the SLP. Children who would not be able to check out books otherwise, can use these books to participate in the SLP.  Mary asked Anita Wirth and her daughters to help select books with the Libri Grant money. 

Nancy reported that she attended the CKLS Spring Forward workshops in Salina in May.  Items covered were Patron Privacy and Confidentiality, Copyright Laws, Scanning Project, Zinio Digital magazines and the 2015 System Plan. Regarding Privacy, law enforcement is required to submit a subpoena for information on who is using our computers.  CKLS has purchased two large scanners that can be loaned to local libraries to scan historical documents with the intent to place these in the Kansas Recollection.org website.  Training by CKLS personnel of volunteers is mandatory before this is open to the general public.  There is no charge for this service.  The 2015 System Plan includes the hiring of a new consultant to work with school librarians and an $800 increase in the annual System Grant for each local library.  Pete Falcon has agreed to recoat the wood floor in the children’s section.  Luann Howell has retextured and repainted the wall behind the digital sign.  The FLCL Anna Wait re-enactment was well received by 19 people.  The FLCL book sale only raised $52.  The Summer Library Program (SLP) was outlined in the May newsletter.  CKLS will provide money for the treats served at their meeting in Lincoln.  Kathy, Karen and Lynne offered to donate what they brought and not bill CKLS.  The Teen and Adult SLP started June 2 and will run through July 12.  The Teen program includes “guessing jars”, make and take crafts and “find Sheldon” contest.  Each book they check out includes an entry form which goes into the drawing for Finch Theatre tickets.  The Adults portion includes a weekly drawing for gift baskets.

  

Unfinished  Business:

The application for the Video Gaming Grant offered by CKLS is due June 13.  Mr Naase and Mr. Kirkendall conducted a survey of 79 high school students regarding participation in video games at the library.  32% said they would support it, 20% said no, thank you, and 48% said maybe they would try it.  The $450 grant would cover an Xbox with controllers and additional controllers.  The games range in price from $20-$55 and some are available from the book van.  Lynne moved to send in the application for the Video Gaming Grant and Trish seconded the motion.  Motion carried.  Discussion on how to set up times of games, possibility of adult times, etc will follow at the next meeting.  Nancy presented Randy and Janet Suelter the new weekly/monthly/annual cleaning schedule.  The Suelters provide all the cleaning agents and clean twice a week for $300/month.  They felt like some of the requirements were unreasonable (clean windows in furnace room, etc).  They requested a larger trash can (already purchased) in the meeting room and a microfiber mop (which they will buy and we will reimburse)and wanted to know how to dust the limestone walls.  They said that some of the items on the list were things that they hadn’t thought of on their own.  The sinks and water fountains are much improved.  Kathy will donate a cleaning device for the limestone.  The new front door has developed cracks in the bottom panel that actually let in light since the weather has been so dry.  Terry will contact the door’s manufacturer about the problem. 

New Business:

Jerry moved to approve this month’s bills. Karen seconded the motion.  Motion carried.

New officers will have to sign signature cards at the banks.  All have to sign new cards at the Citizens State Bank and Karen will also have to sign at the Bank of Tescott.

The CKLS Maintenance Checklist for Public Libraries/Exterior was examined to determine who is responsible for regular maintenance of the building. The Safety and Safety Equipment portion will be discussed at the next meeting.  Nancy handed out new Policy Handbook sheets Part 1 and 2.  The only change is that the number for a quorum has been changed from 4 to 5 persons.

Jerry moved to adjourn the meeting. Lynne seconded.  The meeting is adjourned and the next meeting will be on July 10, 2014. 

 Respectfully submitted,

Lynne Metz, Secretary

June 12, 2014 Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

June 12, 2014

Members Present:  Kathy Moss, Karen Jeffers, Patricia Street, Jerry Philbrick, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

President Kathy Moss called the meeting to order.  Karen moved to accept the May 8, 2014 minutes.  Terry seconded the motion.  Motion carried.

Children’s Librarian Mary presented the Children’s Department report.  87 children signed up for the Summer Library Program (SLP).  There were about 30 kids at the first program (Bubble Trouble) and 45 at today’s program (Eye Spy).  Nine children watched the first movie, Frozen.  The State Library is offering a $120 grant to purchase paperback Scholastic books to give away to children.  To receive the grant we must order at least $150 worth of books, submit the invoice to the State and they will reimburse the $120.  Mary ordered 110 books for $209 (81cents/book).  Our cost will be $89. The balance will come from the FLCL book sale.  She will distribute the books during the SLP. Children who would not be able to check out books otherwise, can use these books to participate in the SLP.  Mary asked Anita Wirth and her daughters to help select books with the Libri Grant money. 

Nancy reported that she attended the CKLS Spring Forward workshops in Salina in May.  Items covered were Patron Privacy and Confidentiality, Copyright Laws, Scanning Project, Zinio Digital magazines and the 2015 System Plan. Regarding Privacy, law enforcement is required to submit a subpoena for information on who is using our computers.  CKLS has purchased two large scanners that can be loaned to local libraries to scan historical documents with the intent to place these in the Kansas Recollection.org website.  Training by CKLS personnel of volunteers is mandatory before this is open to the general public.  There is no charge for this service.  The 2015 System Plan includes the hiring of a new consultant to work with school librarians and an $800 increase in the annual System Grant for each local library.  Pete Falcon has agreed to recoat the wood floor in the children’s section.  Luann Howell has retextured and repainted the wall behind the digital sign.  The FLCL Anna Wait re-enactment was well received by 19 people.  The FLCL book sale only raised $52.  The Summer Library Program (SLP) was outlined in the May newsletter.  CKLS will provide money for the treats served at their meeting in Lincoln.  Kathy, Karen and Lynne offered to donate what they brought and not bill CKLS.  The Teen and Adult SLP started June 2 and will run through July 12.  The Teen program includes “guessing jars”, make and take crafts and “find Sheldon” contest.  Each book they check out includes an entry form which goes into the drawing for Finch Theatre tickets.  The Adults portion includes a weekly drawing for gift baskets.

Unfinished  Business:

The application for the Video Gaming Grant offered by CKLS is due June 13.  Mr Naase and Mr. Kirkendall conducted a survey of 79 high school students regarding participation in video games at the library.  32% said they would support it, 20% said no, thank you, and 48% said maybe they would try it.  The $450 grant would cover an Xbox with controllers and additional controllers.  The games range in price from $20-$55 and some are available from the book van.  Lynne moved to send in the application for the Video Gaming Grant and Trish seconded the motion.  Motion carried.  Discussion on how to set up times of games, possibility of adult times, etc will follow at the next meeting.  Nancy presented Randy and Janet Suelter the new weekly/monthly/annual cleaning schedule.  The Suelters provide all the cleaning agents and clean twice a week for $300/month.  They felt like some of the requirements were unreasonable (clean windows in furnace room, etc).  They requested a larger trash can (already purchased) in the meeting room and a microfiber mop (which they will buy and we will reimburse)and wanted to know how to dust the limestone walls.  They said that some of the items on the list were things that they hadn’t thought of on their own.  The sinks and water fountains are much improved.  Kathy will donate a cleaning device for the limestone.  The new front door has developed cracks in the bottom panel that actually let in light since the weather has been so dry.  Terry will contact the door’s manufacturer about the problem. 

New Business:

Jerry moved to approve this month’s bills. Karen seconded the motion.  Motion carried.

New officers will have to sign signature cards at the banks.  All have to sign new cards at the Citizens State Bank and Karen will also have to sign at the Bank of Tescott.

The CKLS Maintenance Checklist for Public Libraries/Exterior was examined to determine who is responsible for regular maintenance of the building. The Safety and Safety Equipment portion will be discussed at the next meeting.  Nancy handed out new Policy Handbook sheets Part 1 and 2.  The only change is that the number for a quorum has been changed from 4 to 5 persons.

Jerry moved to adjourn the meeting. Lynne seconded.  The meeting is adjourned and the next meeting will be on July 10, 2014. 

 Respectfully submitted,

Lynne Metz, Secretary

May 8, 2014 Board Meeting Minutes

LINCOLN CARNEGIE BOARD OF TRUSTEES

MAY 8, 2014

Members Present:  Kathy Moss, Karen Jeffers, Jerry Philbrick, Patrisha Street.

Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

Vice President Kathy Moss opened the meeting in the absence of Anne Grace. 

Karen moved to accept the April 10, 2014 minutes.  Jerry seconded the motion.  The minutes were approved as written.

Mary reported that May 9 will be the last day for LEAP students to come to the library.  Attendance has decreased but the principal assured her that the children are always eager to come to the library and attributes the decrease to end of school activities.  The puppeteer, Kevin Horner, scheduled at the grade school on May 21 will highlight the Summer Reading Program and is open to the public.  Sign up for the Summer Library Program with a science theme will begin on the same date.  Chelsey Wineinger, KSU senior in education, will lead the first two programs in June. 

Nancy reported purchasing the new light fixture shade. The April newsletter was emailed to 447 patrons.  Computer issues with printers and internet disruptions continue to be a headache.  AT&T and CKLS techs have worked on the problem and while the carpet was being cleaned Nancy had the time to get printers to work.  There is still some internet fluctuation but for short periods. The new computer from CKLS will be here by June 1.  This one (Computer #1) will replace the old computer #1 which was turned into the microfilm reader. This is the 3^rd and last year that CKLS will provide a free computer. She is asking for a new monitor (about $100) from CKLS.  We will need to buy a new key board, mouse and software costing  about $100.   The Teen and Adult Summer Library Program will run June 2 through July 12.  CKLS is holding four trustee meetings on “How to be a Good Trustee” in June. Anyone who is interested should contact Nancy.

FLCL is sponsoring the Anna Wait presentation May 9, the book sale May 17 and the genealogy workshop May 31. Nancy will attend the Spring Forward Workshop in Salina May 13 and 14 and hopes to get more information on the video gaming grants and scanners for historical pictures.

Jerry moved we go into executive session at for 5:32 for 10 minutes.  Lynne seconded.    The meeting resumed at 5:42.

Committee reports: 

Terry reported that the kick plates are installed on the new doors and the seal is adjusted so no light comes through.  Keith Naegele repaired the cracks above the west entrance with new mortar to comply with the historical preservation guidelines.

The building really looked great with the new doors, the repaired mortar, the newly cleaned carpet and the freshly resurfaced wood flooring all in time for the 100^th birthday party.

Lynne thanked Mary for the 100 pictures for the digital display from community business people and the “100 years of books and toys display.”  Mary thanked Nancy for providing her the time to do this.  This promoted the library throughout the community.  The anniversary was well attended with about 80 people.

Unfinished Business:  When the janitors were hired, there was no detailed written job description.  Nancy and Mary have written a job description with Terry’s help that outlines weekly/monthly/biannual cleaning jobs.  Since areas are being missed at the present time, Nancy will talk to the present janitors and see if they are willing to comply with the new job description at the same salary.  Lynne moved to approve the new mortar work on the front of the building.  Karen seconded.  The motion carried.

New Business:  Nancy presented the bills to approve and added $980 to Keith Naegele for stone repair and $40 to Dennis Cross for installing the digital display.  Lynne moved to pay the bills.  Karen seconded the motion. The motion carried.  CKLS Executive meeting will be held in Lincoln on the afternoon of June 11.  Following lunch at the Sunrise Café, the meeting will be held at the library’s meeting room.  Karen and Kathy volunteered to bring cookies and Lynne will make tea.  The election of officers followed:  Kathy Moss - president, Karen Jeffers - vice president, Lynne Metz - secretary, Jerry Philbrick - treasurer. The Kansas Attorney General has changed the number needed for a quorum from 4 to 5 persons.  Lynne moved to change our policy to comply.  Jerry seconded.  The motion carried. The state library is offering a $450 grant to every library to purchase video gaming equipment with the idea of drawing more teens to the library.  Discussion followed and Nancy was asked to apply for the grant.  After more thought, the board will decide how to use it. Terry brought to our attention the maintenance checklist for public libraries that we received earlier this year.  The purpose is to designate who is responsible for regular maintenance and/or materials and equipment.  This is a very detailed document that will help us to maintain our library.

Jerry moved to adjourn the meeting.  Karen seconded. The meting was adjourned.  The next meeting will be June 12.

Respectfully submitted,

Lynne Metz, secretary

April 10, 2014 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

APRIL 10, 2014

Members Present:  Anne Grace, Kathy Moss, Jerry Philbrick, Patrisha Street, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

President Anne called the meeting to order.  Kathy moved to approve the March minutes.  Jerry seconded the motion and the motion carried.  Anne remarked that officers will be elected at the May meeting.

Children’s library report given by Mary included the following:

     Mary visited local businesses in regard to getting photos of each business’s employees reading in preparation for the digital signage and paper signage advertising the anniversary.  After the anniversary, the signs can easily be changed to promote the Summer Library Program. Chelsea Wineinger will help with the summer program’s science programs.  Anyone who has old classic books and/or toys for display is asked to bring them to the library.  Mary is also looking for any “science/lab equipment” and “crazy scientist” type wig. The ventriloquist, Kevin Horner, will be performing at LES on the last day of school to kick off the Summer Library Program. 

     Nancy reported that the digital sign is up and running.  FLCL was here to help clean up the flower beds.  Pete Falcon completed the refinishing of the wood floor and waxing of the tile floors.  There are a couple of areas that need extra attention and Nancy will contact Pete in regard to this. CKLS is looking for a representative from our library to serve on the executive committee.

     Patrisha reported for the FLCL committee that the advertisements are being distributed, an ad is at the Finch Theatre, and the invitations will be mailed April 14.  FLCL has set May 17 for the used book sale. All board members are asked to attend the 10^th anniversary open house, May 4.

Old business:  The new doors look wonderful, and the kick plates will be installed soon.  The librarians have noticed a small space at the top of the door which is letting in light.  Terry will talk to the installers.  

New business:  Anne signed the voting Proxy that allows Nancy to represent our board and vote at CKLS’s spring meeting.  A light fixture was damaged during the floor refinishing.  Nancy will check into a replacement.  Terry is still contacting a company regarding the cleaning of the carpets.  Pete submitted a bill of $995 for the floor resurfacing.  The consensus was to pay the bill with a note asking him to redo a small area.  Jerry moved to pay the bills.  Kathy seconded the motion.  Motion carried to pay the current bills.

  Jerry moved to adjourn the meeting.  Kathy seconded the motion.  The next meeting will be Thursday, May 8.

Respectfully submitted,

Lynne Metz, secretary

March 13, 2014 Board Meeting Minutes

Lincoln County Carnegie Library Board of Trustees

March 13, 2014

Members Present:  Anne Grace, Kathy Moss, Karen Jeffers, Jerry Philbrick, Lynne Metz, Terry Broberg, Patrisha Street, Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

Anne Grace opened the meeting. Jerry Philbrick was welcomed back after a long illness.  The minutes were corrected that carpet shampooing was not intended to be done on the March 1st workday. Kathy moved to approve the minutes as corrected.  Karen seconded the motion.  The motion carried.

FLCL representatives Evelyn Schroeder and Deb Ortiz reported on plans for the Centennial Celebration, Sunday, May 4, 2:00-4:30 pm Open House. Cookies and drink will be served. Invitations will be sent to area libraries, CKLS dignitaries, local groups (Anne has done part of these and gave them to Deb). Board members and FLCL board members will attend & serve as hosts. FLCL assumes all costs, including publicity. A Commemorative Booklet will be available at the Open House.

Other FLCL activities planned include:  Friday, May 9 at 7pm -  An Evening with Anna Wait, a living history of one of the first newspaper women in Kansas who was also our local librarian.  FLCL will need access to the library.  Saturday, May 31 9:00-3:30pm – Genealogy Workshop presented by Tracee Hamilton and Scott Holl at the Lincoln County Historical Museum.  FLCL would like to have another book sale in May.  May 17^th was suggested as a possible date and Patrisha will take that information to the Centennial committee meeting.  Deb asked that we clean and Scotchgard the upholstered chairs before the centennial.  She reported that Verna Mettlen gave $1000 to FLCL and would like us to purchase a quilt magazine subscription with part of it. 

Children’s Librarian Mary report:  Libri Foundation Grant donates new children’s books to small rural libraries.  The grant of $1050 was received (the required match is $350).  FLCL agreed to contribute the $350.  Books will be purchased through the Libri Foundation.  We can apply for the grant yearly and are eligible to receive it every four years.  The Summer Library Program  - Theme Fizz, Boom, Read (Science Theme) will run from May 22 to July 31 with sign up beginning May 22.  Four programs will be held in June in addition to weekly movies and weekly guessing jars throughout the program.  In addition to crafts, some simple science experiments will be a part of this summer’s program.  We received a CKLS programming grant of $250 for Kevin Horner, a Bonner Springs puppeteer who performs a 45 minute show for $349.  FLCL will provide the $99 difference.  Mr. Koch approved having the show on the last day of school, May 21. This will be a good kick-off for the summer reading program. Mary is looking for old books and/or toys to decorate for the centennial.  She talked to FLCL chairman Evelyn about the idea of having businesses decorate their store fronts in a Reading theme for the centennial and got a positive response.  Due to the Sentinel news article, several people have picked up 6x6 early Literacy kits.

Director Nancy’s report:  AT&T upgraded our internet but this should not affect our present contract.  The Delphos Library picked up our old microfilm reader at no cost.  The digital picture frame and mount purchased by FLCL arrived.  Anne will contact Dennis Cross to install it.  Newsletters will go out the middle of April with anniversary information and in May with information about the summer reading program.  The State Aid check of $455.06 arrived, less than previous years. Pam Morgan brought in checks from FLCL:  Digital Picture Frame ($473.48), Doors ($2261.60), Libri Grant ($350) and Puppeteer ($150).  Our yearly contract of $279.11 with Key Office on the copier is due.  This covers all the toner and repairs.  The copier fund, presently $645.65, comes from money we collect from patrons making copies.  We have received $850 in memorials for James Hartzell.  CKLS has purchased new scanners to scan local history and Nancy hopes to borrow them this summer. Nancy will be gone on vacation the last week of March and the first week of April. The janitor schedule needs to be reviewed.

Unfinished Business:  It was agreed to begin selling the centennial book bags now for $15.  The new doors will be installed March 17.  It was suggested to get extra keys made. The limestone Open/Close sign is unfinished, so Anne will look into providing a temporary sign.  Nancy showed examples of a free-standing sign intended for library hours of operation.  Terry moved to purchase the sign.  Kathy seconded.  Motion carried.  The janitor schedule will be given to the janitors in May with an option to redo a job bid. Terry met with Keith Nagely in regard to the cracks in the limestone. Our thought was to concentrate on the repair above the doorway. Pete Falcon submitted a bid of $575 to sand the high traffic wood floors and put on a gym coat.  He has also agreed to remove wax and recoat tile floors and will come up with a bid for that.  Lynne replaced the US and Kansas flags with 2’x3’ flags and will return the small, old ones to the VFW. Terry will call and get a price quote to clean the carpeting at the end of April.  Terry met with Chad from Kropf Lumber in regard to window repair.  Historical preservation as much as possible is a requirement for window repair.  An estimate of $1463.70 for new storm windows for the upper windows was submitted.

New Business:  Lynne moved to renew the Key Office contract.  Terry seconded.  Motion carried.  Nancy added two bills not included in our summary sheet:  $10 to CKLS for a damaged book and $4078 to Jantz Carpentry for finishing the doors. Jerry moved to approve the pending bills.  Kathy seconded the motion.  Motion carried. Board members Terry, Patrisha and Kathy will have their terms expire in May.  All three agreed to serve another four year term.  Another work day is scheduled Saturday, April 5, at 1pm for indoor and outdoor painting.

Jerry moved to adjourn the meeting.  Kathy seconded.  Meeting was adjourned.  The next meeting will be April 10 at 5:00 pm.

Respectfully submitted   

Lynne Metz, Secretary

February 13, 2014 Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

February 13, 2014

Members:  Anne Grace, Kathy Moss, Karen Jeffers, Terry Broberg, Patrisha Street,            

                   Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

The meeting was called to order by president, Anne Grace.  Terry moved to approve the January 9 minutes.  Karen seconded the motion. The minutes were approved. 

Mary presented the children’s library report.  Story time resumed February 6.  There has been poor attendance due to the weather. The State Library of Kansas has put together a kit called “6x6 Ready to Read.”  The program is not designed to teach kids to read at an early age. It is designed so that they will have the skills they need to begin reading once they start school.  Mr. Koch, LES principal and Sharon Markley, parents as Teachers coordinator, will be using them.  The free kits will also be available at the library.  Mary designed a Children’s Services sheet to be used in advertising.  Kathy and Lynne have put in many volunteer hours cleaning, relabeling and entering the children’s books into the computer. Mary needs ideas for using the LEAP funds for children and/or parents. 

Nancy reported that the new table purchased by FLCL is here and the new phones are set up and working.  All of the yearly reports are done.  The elevator quit working, so the repairman came and did the yearly inspection as well as reset the elevator.  The vacuum sweepers are working fine now with the new filters, belts and beater bars.  RT Thompson and Mike Hansen replaced the ballast in the light above the copy machine as well as replacing light bulbs. The library was closed the afternoon of February 4^th  and all day February 5^th due to the blizzard. The monthly movies will be held on the 3^rd Wednesday of each month.  Nancy is weeding the nonfiction and hopes to be completed by the end of the year.  Nancy went to the MARC Records Workshop regarding computer readable cataloging records. 

Terry reported on the CKLS Facilities Grant workshop.  This year’s CKLS grant is for facility upgrade/improvement and is due October 1.  There is a $10,000 grant and several $5,000 grants available and the library must match 30% of the grant money received. We are looking at this grant money to be used for replacing windows.  There is also a grant available at the Topeka Kansas Preservation office due November 1.  Chris Rippel will help write the grant. A maintenance checklist for public libraries was provided. 

There was no report from the 100^th Anniversary committee since the meeting was postponed due to the weather. Mary proposed to involve the businesses by photographing owners reading and posters made up to advertise the anniversary on May 4.  Terry proposed sending out hand written invitations and will come up with a list. Anne volunteered to write them. Kathy volunteered to contact Evelyn Schroeder about the upcoming anniversary plans.

Fifty commemoration book bags arrived, costing $7.54 apiece (total $376.88).  We agreed to sell each bag for $15 beginning April 1. 

There is no definite news from the WEB fund for the door renovation project.  It was agreed to remove the historical register plaque from the old doors and mount it somewhere besides the new doors.  Terry reported that a rotating Open/Closed sign could be made from limestone donated by Bluestem Stone, Jon Pancost. Rodney Broberg will design the mechanism and Jeff Barrett will do the stone work.  There will be no cost just recognition of services. Discussion followed as to signage for library hours.  No decision was made.

Janitor checklist was discussed:  some ideas were to make checklist for janitors, set up schedule for certain items, etc.  The crack in the limestone above the west door is missing mortar and must be replaced with the historically correct mix of mortar.  Nancy will speak to Dennis Cross about this. 

Lynne moved to approve the bills, Karen seconded and the motion carried.  A work day March 1 at 1pm was scheduled to do touch up painting inside and out and shampoo carpet.  The US and Kansas flags need to be updated and Lynne volunteered to ask the VFW Auxiliary about new flags.  Lynne moved to approve the larger digital sign that FLCL would like to purchase.  Karen seconded the motion.  Motion carried.  Terry reported that the “door” man is coming Tuesday and will look at the windows that have deteriorated.  We will leave the monthly meeting on the second Thursday of each month.

The meeting was adjourned.  The next meeting will be March 13 at 5pm.

Respectfully submitted.

Lynne Metz, Secretary

January 9, 2014 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JANUARY 9, 2014

MEMBERS:  Kathy Moss, Patrisha Street, Karen Jeffers, Terry Broberg,

Lynne Metz

LIBRARIANS:  NANCY Jensen, Mary Andersen

     The meeting was opened by Kathy Moss.  Lynne moved to amend the December minutes to read “the next meeting will be Thursday, January 9, at 5:00 pm.”  Terry seconded the motion.  Motion passed. 

     Librarian Mary Andersen reported that story time will resume February 6.  She visited with LES Principal Koch and learned that there is more money available for the library to use for the LEAP program.  Mary has spent $582.67 of the 2013 allotment of $625 for crafts.  The theme for the Summer Reading Program is Fizz Boom Read, a science theme.

Scheduled work days for processing/cleaning, relabeling books are: January 18 (10-4), January 23 (11-6), January 30 (11-6), and February 1 (10-4). 

     Librarian Nancy Jensen handed out the amended Employee Policy pages. The monthly movies will begin on Wednesday, January 15, and the following 3^rd Wednesdays of the month. The vacuum sweepers need new agitator brushes, belts and filters.  Another table for the meeting room would be nice to have when large groups use the room.  She would like to ask the FLCL to donate another table, since they donated the others.  Kathy volunteered to contact the FLCL with the request.

      Chris Ripple at CKLS sent information regarding allowing board members from outside the city limits.  CKLS does not recommend adding board members that live outside the city limits because they do not represent people paying the taxes supporting the library. They also recommend that we have no more than two members living outside the city limits and to set a definite area that they live in.  To change the present rule the library has to pass a charter resolution and present it to the city council for their consideration.  Nancy presented the annual reports for CKLS and the city of Lincoln and the 2014 budget.  A nice amount of money has been received in memory of Don Meili.

     Unfinished Business:  

     It was agreed to place the order for 50 book bags with navy trim and the #1 logo for the anniversary celebration.  We agreed to purchase new attachments for the vacuum cleaners. The new microfilm machine is in use and both librarians are trained to use it.  It was discussed to e-mail other libraries in the area with the offer of our old machine.  Pete Falcon has not submitted a bid to redo the damaged wood floor areas.  Kathy will contact him.  Terry Broberg received a $2000.00 grant from the Dane G. Hansen Foundation to be used for the west door renovation.  Work on the doors is proceeding and should be finished in February.  Nancy would still like input from board members about janitor duties.

    New Business:

          Nancy presented the annual reports for CKLS and the city council.  Karen moved to accept the Annual report.  Terry seconded the motion.  Motion carried.  Karen moved to approve the December bills.  Kathy seconded the motion.  Motion carried.  Nancy presented the 2014 budget remarking that she had to cut back the amount we spend on new books and movies.  The children’s books will be purchased with the Beach Grant money.  Lynne moved to approve the 2014 budget.  Patrisha seconded the motion.  Motion carried.  The light fixture over the open stairway was initially installed in a way that made it impossible to change bulbs or clean.  Terry contacted R&R Street who lowered it and cleaned it up.  The cost was $248.40.  We agreed to change the fee for all black and white copies from twenty cents to ten cents and all color copies $1.  Terry called Travis Schwerdtfeger and Keith Naegele to check on the crack in the limestone above the west door.  Patrisha moved to adjourn the meeting.  Karen seconded.  Meeting adjourned. 

     The next meeting will be February 13, 2014 at 5:00 pm.

     Respectfully submitted,

     Lynne Metz, secretary

December 17, 2013 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

DECEMBER 17, 201

Members Present:  Kathy Moss, Jerry Phillbrick, Patrisha Street, Terry Broberg, Lynne Metz

Librarian Present:  Nancy Jensen

The meeting was opened by Kathy Moss.  Jerry moved to approve the minutes of the November 14^th meeting.  Terry seconded.  Motion carried.

Nancy presented her report:  Sylvan Lawn Care sprayed the lawn for weeds on November 2 and suggested a spring and fall spraying in the future.  An anonymous patron is going to donate about $300 for a new projector.  Karen and Nancy purchased a small screen for $25 from Vestal’s auction.  It is smaller than the Extension Office projector, but will work for presentations.  Lynne volunteered her large screen when needed.  No money for the microfilm reader was received from the Huyett Grant.  The reader, purchased through Salina Blueprint for $8995, has been funded through the WEB fund, FLCL and the library’s contingency fund.  Steve Thomas, CKLS, recommended a computer monitor and more memory for the computer.  As soon as he installs the new memory, Salina Blueprint will bring up the rest of the reader.  CKLS will hold an executive committee meeting in Lincoln June 11.  The librarians would like to purchase two cordless phones, one for each level.  Vera Jorgensen donated $50 and this would cover the purchase of the phones.  The library will be closed December 24, 25, 31 and January 1 for holidays.  Mary and Nancy worked on a proposed list of janitor duties.

Unfinished Business:

     Nancy submitted 3 samples for the book bag logo.  The general consensus was to choose #1.  If we were to purchase another item, there would be an additional set up cost for that item.  The secretary was asked to send a thank you to the WEB fund for their donation for the microfilm machine.  Terry reported that the new door has been ordered from Kropf Lumber, Hesston, KS for $4526.67

New Business:

     Terry moved to purchase 2 cordless phones with the donation from Vera Jorgensen.  Patrisha seconded the motion.  Motion carried.

     Lynne moved to approve the bills.  Terry seconded the motion.  Motion carried.

     Policy Handbook Part IV Employee Policy was reviewed. Under Nepotism “immediate families” will include siblings, parent-child, grandparent-grandchild.  Under Salaries and Wages, change 25 hours to 32 hours a week for the Director and 17 hours to 19.2 hours a week for the Children’s Librarian.  The changes were approved by unanimous consent. 

     It was suggested to issue invitations to the 100 year celebration open house to city council and county commission members.  Other suggestions are welcome. 

     CKLS will have a Grant Workshop January 28 at Ellsworth from 1:30-3:30 and at Beloit in the morning.  The Janitor Duties were discussed.  Nancy asked that several members go through the library and make note of areas needing cleaning. 

     Jerry moved to adjourn.  Lynne seconded.  Meeting was adjourned.  The next meeting will be Tuesday, January 14, at 5:00 pm. 

2013 Annual Report

Lincoln Carnegie Library Annual Report 2013

2013 HIGHLIGHTS & HAPPENINGS

• Purchased a new Microfilm Reader with a grant from the WEB Fund, memorial money and donations.  The Library has Lincoln County newspapers on microfilm from 1873 to 2010.
• With labor and funding from the City, the book return was moved to the parking lot entrance and turned into a Drive Up Book Return. 
• Joined a consortium of Libraries in offering eBooks and Audio Books available 24/7 by downloading from www.sunflowerelibrary.org.
• Began offering monthly movies and classes for adults. Classes were held on various crafts and genealogy.
• Weekly visits by the LEAP kids to play games, do crafts, and read.  They checked out 849 books.

STATS AT A GLANCE

•  The  Library houses  12,361 books, 938 movies, and 71 audio books. 
• 10,177 visitors checked out 11,705 books, 3,213 movies, and 356 audio books.  1,646 books and movies were borrowed from other Libraries and 1,084 of our items were loaned to other Libraries.
• Patrons logged on to the Library’s 3 computers 1,313 times.  Others used their own laptops to tap into the  wireless connection.
• The Library has 915 cardholders.
• Offered  43 story  time  programs to preschoolers with a total attendance of 598. 
• Sponsored a summer reading program for all ages.  108 kids, 14 teens and 40 adults participated.
• Emailed a bimonthly newsletter to 460 patrons.

 BUDGET SUMMARY

                                                                    2013 Income                       2014 Budget

Income from City, System and State    $44,181                                $46,410

                                                                     2013 Expenses                  2014 Budget

Programs                                                   $926.91                               $840

Collection Development                          $5,159.33                            $1,750

Personnel                                                  $34,767.86                          $36,197.42

Supplies                                                     $648.74                               $642.58

Building/Equipment                                $1,245.48                            $1,235

Insurance                                                  $2,166                                 $2,170

Utilities                                                      $1,546.45                           $2,300

Operations                                                $1,348.04                           $1,275

LIBRARY BOARD OF TRUSTEES AND STAFF

Anne Grace, President

Kathy Moss, Vice President

Lynne Metz, Secretary

Gerald Philbrick, Treasurer

Terry Broberg, Member

Karen Jeffers, Member

Patrisha Street, Member

Nancy Jensen, Director

Mary Andersen, Children’s Librarian