February 13, 2014 Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

February 13, 2014

Members:  Anne Grace, Kathy Moss, Karen Jeffers, Terry Broberg, Patrisha Street,            

                   Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

The meeting was called to order by president, Anne Grace.  Terry moved to approve the January 9 minutes.  Karen seconded the motion. The minutes were approved. 

Mary presented the children’s library report.  Story time resumed February 6.  There has been poor attendance due to the weather. The State Library of Kansas has put together a kit called “6x6 Ready to Read.”  The program is not designed to teach kids to read at an early age. It is designed so that they will have the skills they need to begin reading once they start school.  Mr. Koch, LES principal and Sharon Markley, parents as Teachers coordinator, will be using them.  The free kits will also be available at the library.  Mary designed a Children’s Services sheet to be used in advertising.  Kathy and Lynne have put in many volunteer hours cleaning, relabeling and entering the children’s books into the computer. Mary needs ideas for using the LEAP funds for children and/or parents. 

Nancy reported that the new table purchased by FLCL is here and the new phones are set up and working.  All of the yearly reports are done.  The elevator quit working, so the repairman came and did the yearly inspection as well as reset the elevator.  The vacuum sweepers are working fine now with the new filters, belts and beater bars.  RT Thompson and Mike Hansen replaced the ballast in the light above the copy machine as well as replacing light bulbs. The library was closed the afternoon of February 4^th  and all day February 5^th due to the blizzard. The monthly movies will be held on the 3^rd Wednesday of each month.  Nancy is weeding the nonfiction and hopes to be completed by the end of the year.  Nancy went to the MARC Records Workshop regarding computer readable cataloging records. 

Terry reported on the CKLS Facilities Grant workshop.  This year’s CKLS grant is for facility upgrade/improvement and is due October 1.  There is a $10,000 grant and several $5,000 grants available and the library must match 30% of the grant money received. We are looking at this grant money to be used for replacing windows.  There is also a grant available at the Topeka Kansas Preservation office due November 1.  Chris Rippel will help write the grant. A maintenance checklist for public libraries was provided. 

There was no report from the 100^th Anniversary committee since the meeting was postponed due to the weather. Mary proposed to involve the businesses by photographing owners reading and posters made up to advertise the anniversary on May 4.  Terry proposed sending out hand written invitations and will come up with a list. Anne volunteered to write them. Kathy volunteered to contact Evelyn Schroeder about the upcoming anniversary plans.

Fifty commemoration book bags arrived, costing $7.54 apiece (total $376.88).  We agreed to sell each bag for $15 beginning April 1. 

There is no definite news from the WEB fund for the door renovation project.  It was agreed to remove the historical register plaque from the old doors and mount it somewhere besides the new doors.  Terry reported that a rotating Open/Closed sign could be made from limestone donated by Bluestem Stone, Jon Pancost. Rodney Broberg will design the mechanism and Jeff Barrett will do the stone work.  There will be no cost just recognition of services. Discussion followed as to signage for library hours.  No decision was made.

Janitor checklist was discussed:  some ideas were to make checklist for janitors, set up schedule for certain items, etc.  The crack in the limestone above the west door is missing mortar and must be replaced with the historically correct mix of mortar.  Nancy will speak to Dennis Cross about this. 

Lynne moved to approve the bills, Karen seconded and the motion carried.  A work day March 1 at 1pm was scheduled to do touch up painting inside and out and shampoo carpet.  The US and Kansas flags need to be updated and Lynne volunteered to ask the VFW Auxiliary about new flags.  Lynne moved to approve the larger digital sign that FLCL would like to purchase.  Karen seconded the motion.  Motion carried.  Terry reported that the “door” man is coming Tuesday and will look at the windows that have deteriorated.  We will leave the monthly meeting on the second Thursday of each month.

The meeting was adjourned.  The next meeting will be March 13 at 5pm.

Respectfully submitted.

Lynne Metz, Secretary