June 12, 2014 Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

June 12, 2014

Members Present:  Kathy Moss, Karen Jeffers, Patricia Street, Jerry Philbrick, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

President Kathy Moss called the meeting to order.  Karen moved to accept the May 8, 2014 minutes.  Terry seconded the motion.  Motion carried.

Children’s Librarian Mary presented the Children’s Department report.  87 children signed up for the Summer Library Program (SLP).  There were about 30 kids at the first program (Bubble Trouble) and 45 at today’s program (Eye Spy).  Nine children watched the first movie, Frozen.  The State Library is offering a $120 grant to purchase paperback Scholastic books to give away to children.  To receive the grant we must order at least $150 worth of books, submit the invoice to the State and they will reimburse the $120.  Mary ordered 110 books for $209 (81cents/book).  Our cost will be $89. The balance will come from the FLCL book sale.  She will distribute the books during the SLP. Children who would not be able to check out books otherwise, can use these books to participate in the SLP.  Mary asked Anita Wirth and her daughters to help select books with the Libri Grant money. 

Nancy reported that she attended the CKLS Spring Forward workshops in Salina in May.  Items covered were Patron Privacy and Confidentiality, Copyright Laws, Scanning Project, Zinio Digital magazines and the 2015 System Plan. Regarding Privacy, law enforcement is required to submit a subpoena for information on who is using our computers.  CKLS has purchased two large scanners that can be loaned to local libraries to scan historical documents with the intent to place these in the Kansas Recollection.org website.  Training by CKLS personnel of volunteers is mandatory before this is open to the general public.  There is no charge for this service.  The 2015 System Plan includes the hiring of a new consultant to work with school librarians and an $800 increase in the annual System Grant for each local library.  Pete Falcon has agreed to recoat the wood floor in the children’s section.  Luann Howell has retextured and repainted the wall behind the digital sign.  The FLCL Anna Wait re-enactment was well received by 19 people.  The FLCL book sale only raised $52.  The Summer Library Program (SLP) was outlined in the May newsletter.  CKLS will provide money for the treats served at their meeting in Lincoln.  Kathy, Karen and Lynne offered to donate what they brought and not bill CKLS.  The Teen and Adult SLP started June 2 and will run through July 12.  The Teen program includes “guessing jars”, make and take crafts and “find Sheldon” contest.  Each book they check out includes an entry form which goes into the drawing for Finch Theatre tickets.  The Adults portion includes a weekly drawing for gift baskets.

Unfinished  Business:

The application for the Video Gaming Grant offered by CKLS is due June 13.  Mr Naase and Mr. Kirkendall conducted a survey of 79 high school students regarding participation in video games at the library.  32% said they would support it, 20% said no, thank you, and 48% said maybe they would try it.  The $450 grant would cover an Xbox with controllers and additional controllers.  The games range in price from $20-$55 and some are available from the book van.  Lynne moved to send in the application for the Video Gaming Grant and Trish seconded the motion.  Motion carried.  Discussion on how to set up times of games, possibility of adult times, etc will follow at the next meeting.  Nancy presented Randy and Janet Suelter the new weekly/monthly/annual cleaning schedule.  The Suelters provide all the cleaning agents and clean twice a week for $300/month.  They felt like some of the requirements were unreasonable (clean windows in furnace room, etc).  They requested a larger trash can (already purchased) in the meeting room and a microfiber mop (which they will buy and we will reimburse)and wanted to know how to dust the limestone walls.  They said that some of the items on the list were things that they hadn’t thought of on their own.  The sinks and water fountains are much improved.  Kathy will donate a cleaning device for the limestone.  The new front door has developed cracks in the bottom panel that actually let in light since the weather has been so dry.  Terry will contact the door’s manufacturer about the problem. 

New Business:

Jerry moved to approve this month’s bills. Karen seconded the motion.  Motion carried.

New officers will have to sign signature cards at the banks.  All have to sign new cards at the Citizens State Bank and Karen will also have to sign at the Bank of Tescott.

The CKLS Maintenance Checklist for Public Libraries/Exterior was examined to determine who is responsible for regular maintenance of the building. The Safety and Safety Equipment portion will be discussed at the next meeting.  Nancy handed out new Policy Handbook sheets Part 1 and 2.  The only change is that the number for a quorum has been changed from 4 to 5 persons.

Jerry moved to adjourn the meeting. Lynne seconded.  The meeting is adjourned and the next meeting will be on July 10, 2014. 

 Respectfully submitted,

Lynne Metz, Secretary