May 8, 2014 Board Meeting Minutes

LINCOLN CARNEGIE BOARD OF TRUSTEES

MAY 8, 2014

Members Present:  Kathy Moss, Karen Jeffers, Jerry Philbrick, Patrisha Street.

Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

Vice President Kathy Moss opened the meeting in the absence of Anne Grace. 

Karen moved to accept the April 10, 2014 minutes.  Jerry seconded the motion.  The minutes were approved as written.

Mary reported that May 9 will be the last day for LEAP students to come to the library.  Attendance has decreased but the principal assured her that the children are always eager to come to the library and attributes the decrease to end of school activities.  The puppeteer, Kevin Horner, scheduled at the grade school on May 21 will highlight the Summer Reading Program and is open to the public.  Sign up for the Summer Library Program with a science theme will begin on the same date.  Chelsey Wineinger, KSU senior in education, will lead the first two programs in June. 

Nancy reported purchasing the new light fixture shade. The April newsletter was emailed to 447 patrons.  Computer issues with printers and internet disruptions continue to be a headache.  AT&T and CKLS techs have worked on the problem and while the carpet was being cleaned Nancy had the time to get printers to work.  There is still some internet fluctuation but for short periods. The new computer from CKLS will be here by June 1.  This one (Computer #1) will replace the old computer #1 which was turned into the microfilm reader. This is the 3^rd and last year that CKLS will provide a free computer. She is asking for a new monitor (about $100) from CKLS.  We will need to buy a new key board, mouse and software costing  about $100.   The Teen and Adult Summer Library Program will run June 2 through July 12.  CKLS is holding four trustee meetings on “How to be a Good Trustee” in June. Anyone who is interested should contact Nancy.

FLCL is sponsoring the Anna Wait presentation May 9, the book sale May 17 and the genealogy workshop May 31. Nancy will attend the Spring Forward Workshop in Salina May 13 and 14 and hopes to get more information on the video gaming grants and scanners for historical pictures.

Jerry moved we go into executive session at for 5:32 for 10 minutes.  Lynne seconded.    The meeting resumed at 5:42.

Committee reports: 

Terry reported that the kick plates are installed on the new doors and the seal is adjusted so no light comes through.  Keith Naegele repaired the cracks above the west entrance with new mortar to comply with the historical preservation guidelines.

The building really looked great with the new doors, the repaired mortar, the newly cleaned carpet and the freshly resurfaced wood flooring all in time for the 100^th birthday party.

Lynne thanked Mary for the 100 pictures for the digital display from community business people and the “100 years of books and toys display.”  Mary thanked Nancy for providing her the time to do this.  This promoted the library throughout the community.  The anniversary was well attended with about 80 people.

Unfinished Business:  When the janitors were hired, there was no detailed written job description.  Nancy and Mary have written a job description with Terry’s help that outlines weekly/monthly/biannual cleaning jobs.  Since areas are being missed at the present time, Nancy will talk to the present janitors and see if they are willing to comply with the new job description at the same salary.  Lynne moved to approve the new mortar work on the front of the building.  Karen seconded.  The motion carried.

New Business:  Nancy presented the bills to approve and added $980 to Keith Naegele for stone repair and $40 to Dennis Cross for installing the digital display.  Lynne moved to pay the bills.  Karen seconded the motion. The motion carried.  CKLS Executive meeting will be held in Lincoln on the afternoon of June 11.  Following lunch at the Sunrise Café, the meeting will be held at the library’s meeting room.  Karen and Kathy volunteered to bring cookies and Lynne will make tea.  The election of officers followed:  Kathy Moss - president, Karen Jeffers - vice president, Lynne Metz - secretary, Jerry Philbrick - treasurer. The Kansas Attorney General has changed the number needed for a quorum from 4 to 5 persons.  Lynne moved to change our policy to comply.  Jerry seconded.  The motion carried. The state library is offering a $450 grant to every library to purchase video gaming equipment with the idea of drawing more teens to the library.  Discussion followed and Nancy was asked to apply for the grant.  After more thought, the board will decide how to use it. Terry brought to our attention the maintenance checklist for public libraries that we received earlier this year.  The purpose is to designate who is responsible for regular maintenance and/or materials and equipment.  This is a very detailed document that will help us to maintain our library.

Jerry moved to adjourn the meeting.  Karen seconded. The meting was adjourned.  The next meeting will be June 12.

Respectfully submitted,

Lynne Metz, secretary