February 2017 Library Board Meeting

Due to illness and scheduling conflicts, there was no February, 2017 Library Board Meeting.

January 2017 Library Board Meeting

LINCOLN CARNEGIE BOARD OF TRUSTEES

JANUARY 10, 2017

Members Present:  Kathy Moss, Sharon Luck, Karen Jeffers, Terry Broberg, Sunnie McBride, Patricia Street

Librarians Present:  Nancy Jensen, Mary Andersen

President, Kathy Moss opened the meeting.  Sharon moved to approve the minutes of the December 13, 2016 meeting.  Karen seconded the motion and all approved the motion.

Mary reported that story time is currently on a break.  She continues to work on the non-fiction books. 

Nancy reported the water heater had to be replaced.  To be in-compliance with the Pathfinder Central Agreement, Nancy changed the patron’s usernames to the number on their library card.  She provided everyone a copy of the 2016 budget and the proposed 2017 budget.  The Beach Grant will cover all Children’s books.  Mary is planning to use approximately $3,000.00 of the Beach Grant for non-fiction books for the children’s department. The city gave the library a $1,700.00 check that enabled us to end 2016 with an extra $1300.00.  Nancy is buying batteries for 3 of the emergency lights.  The trash cans have been put in place.  The sign that is out front listing the hours the library is open needs to be fixed.  Nancy will check with Marci Metz or the PAWS printing business at the high school to see what they offer or what suggestions they have for our current sign.

Everyone was given a copy of the Director’s Evaluation.  It was decided that everyone will complete the evaluation, drop it off at the library or give it to Kathy Moss prior to the February 14^th meeting.  This will give Kathy the opportunity to compile the data that will be used in executive session at the Feb. 14^th meeting.

Discussion switched to the library evaluation.  Terry plans to visit with Royce at Precision Electric regarding the electronic handicapped access for the doors.  Nancy and Mary created a “cubby” area for the children’s department.  Brainstormed ideas to place signage at the top and bottom of the old stairs, stating they would be used for emergency purposes only.  Nancy will gradually move books around to fit the library arrangement better.

Karen moved to approve the bills from the December meeting with Patricia seconding the motion. Kathy and Nancy signed the Pathfinder Central Agreement..  Sharon made the motion to approve the 2017 budget with Patricia adding a second.

Patricia motioned for the meeting to adjourn with Karen adding a second.

Respectfully submitted,

Sharon Luck

December, 2016 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF DIRECTORS

DECEMBER 13, 2016

Members Present:  Kathy Moss, Karen Jeffers, Terry Broberg, Patrisha Street, Lynne Metz, Sharon Luck

Librarians Present:  Nancy Jensen, Mary Andersen

The meeting was opened by the president, Kathy Moss.  Karen moved to accept the minutes of the November 8, 2016 meeting.  Trish seconded the motion.  All approved the motion.

Mary reported on the Children’s Department that Story time will be taking a break until February 9, 2017.  Following the evaluation committee’s recommendations, she and Nancy have been moving furniture around to make a little more space for the small children.  She is planning to use memorial money to purchase an activity table and some toys to be used while the moms pick out books.  She would like to use some memorial money to purchase small LEGO sets and games for the older kids and take her own sets home for her grandchildren. She is still working on the non-fiction area. The Teen Advisory Board will have a function December 17 at noon.

Nancy reported that FLCL has agreed to pay the full cost of the two trash containers.  The city crew will install them and will make our sidewalk handicapped accessible when they work on the city’s sidewwalks. She researched the batteries on emergency lights and will replace 3 of them.  Nancy will be gone on vacation December 16-December 24.  Barb Gourley and Mary will fill in her time.  She distributed copies of the annual report which will be presented to Heather for the January 9 city council meeting. Following last meeting’s discussion about changing the nighttime hours during the winter, they decided the following would work well: Mon, Tues, Wed and Fri 10-1 and 2-5.  Both would work on Thursday 10-2 and 2-6.  Saturday opens 9-1.  The summer hours would begin at the change to daylight savings time:  Mon-Fri 10-1 and 2-6, Saturday 9-1.

Terry moved to change operating hours beginning January 3, 2017, with Sharon adding a second.  All were in favor of changing the winter hours.

Terry presented a bid from M.G. Services, Mike Gebhart, of $575 for stripping and waxing the lower level floors. Lynne moved to accept the bid with Trish adding a second. The motion carried and Terry will contact Mike Gebhart.  Nancy asked that it be done before the end of the year if possible to meet the budget requirements. The Library Evaluation is tabled until the January meeting.  Lynne moved to approve the bills, with Karen adding a second.  Motion carried to pay the outstanding bills. Sharon moved to adjourn with Trish adding a second.  The meeting was adjourned and the next meeting will be on January 10, 2017.  

Respectfully submitted,

Lynne Metz, Secretary

November, 2016 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

NOVEMBER 8, 2016

Members: Kathy Moss, Patrisha Street, Terry Broberg, Karen Jeffers, Sunnie McBride, Sharon Luck and Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order. Sharon moved to accept the October 11 minutes with Karen seconding the motion.  The minutes were approved.  Mary reported on the children’s department.  Story time attendance is down with 5 to 8 children attending, but it is a normal fluctuation.  LEAP has 25-35 students. The Teens are planning an activity in December.

Nancy’s report began with information on trash cans from Summit Supply Company.  The price for 2 concrete receptacles with shipping is @ $915.  The FLCL has offered to put some money towards this project.  The Activity Kit Grant was accepted.  Holiday closings include:  November 11, 24, December 24 and 31.  The City will be closed on Monday, December 26 and Monday, January 2 and would she would like to close the library on those two days.  All of the chairs now have new leg pads on them.  CB Trucking will pick up recycling twice a month at no charge.  The Technology workshop on November 1 was on KOHA, the software for our circulation of books, etc. CKLS gave us a 64 GB flash drive to back up the staff computers.

After discussion, Terry moved to purchase the trash receptacles, asking FLCL to donate the money for them.  Lynne seconded the motion and the motion carried.  Terry will attend the coming FLCL meeting and present the plan.  It was agreed to close the library on the holiday Mondays.  Terry reported that Keith Naegele would like to try another chemical to clean the old stone.  With regard to waxing the lower level floors, Terry was going to check with her contact. Deb Ortiz asked if the board would consider replacing windows as a project and discussion followed.

 Terry moved to go into executive session at 6:03 for 15 minutes with Lynne as second to discuss the annual review of salaries. The regular meeting reconvened at 6:18.

Lynne moved to approve the bills with Sharon adding a second.  Motion carried.  Wages for the 2017 year are Nancy at $13.00 /hour and Mary at $9.00/ hour. Discussion followed about changing hours of operation during the winter months.

Karen reported discussing safety with Sheriff Weigel.  There is concern for the safety of the librarians working alone in the library.  He gave pepper spray to Nancy and suggested calling 911 immediately without saying anything over the phone.  The police would respond ASAP.  Other suggestions were:  mirrors for back door, and lock south door after dark. The problem of children loitering outside the library can be reported to the sheriff’s office and they will come and talk to the kids.  A thank you will be sent to Sheriff Weigel.

Discussion followed regarding the Library Evaluation by CKLS representatives. Some issues discussed were repair and ramp sidewalk entrance to the street.  Nancy will contact the city about this.  The old wood soffits need caulking and painting and Terry and Trish volunteered to work on that if scaffolding was available. The west and north side railings are rusting at the concrete level which could be fixed with zinc paint.  The upper level emergency lights need new batteries at $15 each.  Nancy will have the city men check them.  The south entrance door is not wide enough for a wheel chair.  It was suggested to widen the door and add an automatic door opener.

Sharon moved to adjourn the meeting, with a second by Lynne.  The next meeting will be December 13, 2016.

Respectfully submitted,

Lynne Metz, Secretary

October, 2016 Board Meeting Minutes

LICOLN CARNEGIE LIBRARY BOARD OF DIRECTORS

OCTOBER 11, 2016

MEMBERS PRESENT:  Karen Jeffers, Terry Broberg, Patrisha Sreet, Sunny McBride, Sharon Luck, Lynne Metz

STAFF PRESENT:  Nancy Jensen, Mary Andersen

In the absence of Kathy, Karen called the meeting to order.  Trisha moved to accept the September 13 minutes.  Terry added a second and the motion carried. 

Mary reported on the children’s department that story time is averaging about 12 children per week.  25 different children have attended. LEAP students are coming two Fridays per month.  30 students and 5 helpers came the first week.  On October 14, Nicole and Tevin Hansen will present their new book “Rhomby the Skater Zombie” and activities during LEAP.  The holiday books for Easter, Halloween and Thanksgiving have been cleaned and relabeled.  There is a separate shelving location for graphic novels to enable students to find them easier and for us to determine how many are being checked out. Mary is working on shelving locations for the non-fiction books as well.  She attended a meeting on improving story time.  We have checked out some of their musical items.

Nancy reported that the new pencil sharpener is working well.  She brought information on outdoor trash containers.  The FLCL have agreed to put $600 toward this project. She brought chair leg pads to be used on the straight chairs. CKLS is holding Trustee Dinner and Training sessions in November at three different locations (Nov 15-Mankato, Nov 16-Downs, Nov 17-Ellsworth).  Registration deadline is November 7^th.  This year’s topics include New Kansas Public Library Trustee Manual, CKLS System services including next year’s grant requirements, and Trustee liabilities. There has been water leaking into the basement and we are looking into extending the down spout on the northwest corner.  Nancy will be giving a presentation on the Library at the United Methodist Women’s October meeting. She has applied for a CKLS Materials Grant for Activity Kits.  These kits were popular during the Summer Library Program including: Crocheting, Knitting, Kansas Travel, Yoga, Cake Decorating, Classic Card Games, Zumba, Origami, Trivia and Brain Games. She is weeding the fiction section and plans to move the Christian books next to the A-B Fiction Section.

Terry reported that the handrail project for the front of the library will be started after the Christmas break.

Nancy distributed copies of the recent CKLS Evaluation of our library.  Each board member will read it before the next meeting and present ideas about it.

After much discussion about the size and cost of the outside trash containers, we decided more information is needed.  The basement floors need to be stripped and waxed again.  Terry will look into finding a solution.

Lynne moved to approve the bills with Sharon seconding the motion.  Motion carried.

Discussion followed about safety of staff at night.  Some ideas were to lock the basement door at dark, some kind of lifeline that would go to sheriff’s department and Mace spray.

Respectfully submitted,

Lynne Metz, secretary

September, 2016 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

SEPTEMBER 13, 2016

Members Present:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Sharon Luck, Terry Broberg

Librarians Present:  Nancy Jensen

Kathy called the meeting to order.  Kathy agreed to fill in as secretary for Lynne.  The minutes from the August 9 meeting were approved.

Mary was attending a meeting in Great Bend.  Nancy reported that story time had started and that LEAP would begin on the 23^rd.

Nancy reported that CKLS will be at the Library on September 19 at 9:30 to evaluate the library.  The board was encouraged to attend if possible.  Long term and short term goals were discussed and the following agreed upon.

          Caps for the Chairs

          Touch Up Paint on the Walls

          Windows in the Old Part of the Building

          Handrail in Front Needs Replaced

          More space in Children’s Dept

The air conditioner repair bill came to $136.  The Fall Newsletter was sent out on Monday.  An unknown person hit O’Hare’s fence while pulling into the Library parking lot.

Terry volunteered to talk with the High School shop teacher about replacing the handrail.

Karen and Kathy reported on the FLCL meeting.  The FLCL have agreed to pay for the microfilm and a new pencil sharpener, they will not replace or fix the digital sign, they will put up to $600 toward the trash cans and requested that we contact the city and get trash cans to match theirs.

Sharon moved to pay the bills.  Sunnie seconded the motion.  Motion carried.

The excess number of children around the Library, when the library is closed, was discussed.

Sunnie moved to adjourn the meeting with Patrishia seconding the motion.

The next meeting will be October 11, 2016.

Respectfully Submitted

Kathy Moss

August, 2016 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

AUGUST 9, 2016

Members Present:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Sharon Luck, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order.  Sharon moved to approve the minutes from July 12 with Patrisha seconding the motion.  The minutes were approved.

Mary presented final attendance numbers for the summer library program for children. On the average, about 60 kids participated in the crafts and guessing jars, 139 signed up for reading prizes with 55 reading logs returned. Over 8 weeks, 1230 children’s books, 332 children’s movies, 19 games were used and the teens led 4 story times with an average of 12 kids.  The fall/winter story time will have a music theme.  The teens met, elected new officers and are planning an event for the Fall Festival.

Nancy reported that Street Plumbing serviced the air conditioner, cleaning the coils and adding refrigerant.  City workman, RT, replaced a ballast in the light fixture over the main desk.  CKLS has offered CKLS for a library evaluation in September. The City increased the library budget by $1,114 ($40,386 to $41,500).  She chose a Fax service that is $9.95 for 100 faxes prepaid.  A marketing website has been created by CKLS called LibraryAware.  We will be able to create our newsletter or flyers and send them as an email directly, instead of as an attachment. In June-July, 2015, 220 patrons used the computers.  This June and July, useage increased to about 500.

Under new business, Lynne moved to pay the Street bill with Karen adding a second.  Motion carried.  Sharon moved to approve the bills as submitted, with Sunnie adding a second. Motion carried.

Lynne moved to adjourn the meeting with Patrisha seconding the motion.  The next meeting will be September 13, 2016.

Respectfully submitted,

Lynne Metz, Secretary

July 12, 2016 Library Board Meeting Minutes

Members Present:  Kathy Moss, Karen Jeffers, Tracy Broberg, Patrisha Street, Sunnie McBride,

Sharon Luck, Lynne Metz

Staff Present:  Nancy Jensen, Mary Andersen

Kathy opened the meeting and Karen moved to accept the June minutes with Sharon adding a second.  The minutes are approved as written.

Mary reported on the children’s library activities.  114 children signed up for the summer reading program. The Teen Advisory Board will be leading July Story times. Story Time will resume the second week of September following an August break. The Program at the Park was led by 20 teens and a big success with the children.

Nancy reported that 37 teens and 35 adults participated in the Summer Library Program and there was good participation in the “activities.”  The phone service was transferred from AT&T to NexTech on June 29.  This has interrupted our ability to fax so she is looking into another avenue.  The extra FLCL Book Page Magazines were distributed to the Lincoln medical offices. Inside is a sticker saying “if you find a book you want to read, contact the Library.” Nancy would like to try having adult programs/classes again probably in the evening.  She would adjust her daytime hours so she wouldn’t be working extra hours.  It is time to wax and buff the lower floor again.  We have $300 from CKLS for Special Projects and hopefully FLCL could pay the rest. Nancy asked the board how many of the monthly reports are being used by the board and whether quarterly reports would suffice in certain areas.  The consensus was to keep the income and expenses sheet and bills information available each month and the other itemization of library use printed quarterly.

Discussion followed concerning patrons who have overdue items at other libraries and may request a new library card from us.  The subject was tabled to the next meeting. Terry will attend the next FLCL meeting and present a request for 2 heavy duty outdoor trash containers and a heavy duty pencil sharpener.  Lynne moved to approve the bills with Sunnie adding a second to the motion.  Motion carried.

Sharon moved to adjourn the meeting with Lynne adding a second to the motion.  The next meeting will be on August 9, 2016.

Respectfully submitted,

Lynne Metz, Secretary

May 10, 2016 Library Board Meeting Minutes

MEMBERS PRESENT:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Lynne Metz, Sharon Luck

LIBRARY STAFF:  Nancy Jensen, Mary Andersen

Kathy opened the meeting, introducing Sharon Luck as our new board member.  Karen moved to approve the April 12 minutes.  Patrisha seconded the motion.  The minutes are approved.

Mary reported that Story Time will close this week with Jeff and Kaye Metzler giving the program.  It will resume in July.  She prepared fliers for the elementary students to take home following the Dan the Man Magician program the last day of school.  The blog has all the summer information on it for children and adults.  The information is also on Live Lincoln website.  The Teen board met and 13 students volunteered to help with the summer programs.  They would like to have an outdoor movie at the library June 10 or 11, starting at sunset and be open to any teen.  The Friends group is taking care of the alumni week-end activities.  She plans for the LEAP students to do some community service when they come to the library.

Nancy reported that she will be attending CKLS’s spring workshop this week.  She has the new updates ready for the Trustee Notebooks.  World Pest Control came May 3 for our annual treatment.  CKLS delivered the new laptop.  She put locks on the outside water hydrants since someone had turned the water on and left it running.  Mindy and Terry each have a key.  The Memorial album is complete and is by the south window.  The toilet has been plugged up again.  It was advertised that there would be tours of the library on the Alumni weekend.  FLCL doesn’t know anything about this and will only be passing out bookmarks and information that Mary has provided.  The Teen and Adult summer Library Program will start on May 23 and end on July 16.  The teen theme is Get in the Game and the adult theme is Exercise Your Mind. Nancy did some further research into the internet and phone contract.  The best way to go seems to be to keep the internet with AT&T and switch to Nex-Tech on the phone.  CKLS mandates that we must have an annual resolution to pay certain bills every month without prior board approval. Most of these bills are payed with automatic withdrawals from the bank account and are due before our monthly meeting.

Lynne moved to continue our internet contract with AT&T and change to Nex-Tech for the phone service.  Karen seconded the motion.  The motion carried.

Lynne moved to approve the bills for this month.  Patrisha seconded the motion.  The motion carried.  Election of officers was discussed and the present officers agreed to serve another year.  The following officers are:  Kathy Moss, President, Karen Jeffers, Vice President, Lynne Metz, Secretary, and Patrisha Street, Treasurer. Lynne moved to elect the slate of officers as presented.  Karen seconded the motion.  The officers for the 2016-2017 term are selected.

Discussion was held concerning the Teens movie night.  Sunnie offered to help Mary again and the consensus was to hold the movie outside at the library, notifying the neighbors in advance.

The library will be open as usual on the Alumni week-end, and all are welcome to come see the library on a self-guided tour. 

Sunnie moved to pay the following bills by their due date when that date falls before the monthly regular board meeting:  Kansas Gas Service, AT&T, Nex-Tech, amazon, Janet Suelter, Federal and State Governments for payroll taxes, KPERs, Employee payroll, emergency expenses.  Patrisha seconded the motion.  The motion passed.

Sunnie moved to adjourn the meeting.  Patrisha seconded the motion.  The next meeting will be on June 14, 2016.

Respectfully submitted,

Lynne Metz, Secretary

June 14, 2016 Library Board Meeting Minutes

Members Present:  Karen Jeffers, Patrisha Street, Terry Broberg, Sharon Luck, Sunnie McBride, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

Karen opened the meeting in the absence of Kathy Moss.  Sharon moved to accept the May 10 minutes.  Lynne seconded the motion.  The minutes are accepted.

Mary gave her report on the Children’s Library activities. There are 74+ children signed up for the summer reading program.  27 children came to the Thursday morning special program.  Rolling Hills rescheduled for Tuesday, June 21^st, due to a change of schedule.  LEAP came with 19 LES students and were allowed to choose the activity they wanted for the hour.  14 TAB members and 2 guests came to the outdoor movie.  Sunnie was popcorn maker/chaperone once again.  Four seniors are going off the board and four teens have signed up for the coming year.  They will be sponsoring the Family Fun Day at the park on June 30.

Nancy reported the following:  Workers Comp Insurance has increased from $279 to $800.  The company now has a $500 base fee plus the normal fee. He is looking to see if he can find a better plan for next year.  FLCL has purchased a subscription to Book Page, which includes 50 copies/month for patrons.  Seven people came into the library during the Alumni Weekend and were given out bags with Library information.  Advantage Company has the Lincoln newspaper microfilmed up to the end of 2015.  The cost will be $350 and she asked for a copy.  FLCL paid for the last roll of microfilm in September, 2011, and hopefully when they meet in September they will reimburse us the cost.  The Fire Extinguisher Inspection didn’t find any problems.  He did move one of the four into the new part of the building.  The City Auditor examined our books.  The Spring newsletter went out to 611 patrons on May 18.  CKLS is offering to come and do a library evaluation and provide suggestions on how to improve the library.  Nancy handed out the updated version of board members information. I would like to ask FLCL for outdoor trash cans and an electric pencil sharpener.  Terry volunteered to go to the Friends meeting in September and request the above.  The Teen Summer Program is going well with scavenger hunts being popular with the jr high boys.

There was no old business or new business.  Sunnie moved to pay the bills with Sharon adding the second.  The bills will be paid.  The next meeting will be July 12, 2016.

Respectfully submitted,

Lynne Metz, secretary

April 12, 2016 Library Board Meeting Minutes

MEMBERS PRESENT:  Kathy Moss, Anne Grace, Terry Broberg, Patrisha Street, Karen Jeffers, Lynne Metz

LIBRARY STAFF:  Nancy Jensen, Mary Andersen

Kathy opened the meeting.  Terry moved to accept the March minutes with Trisha seconding the motion.  Motion carried. 

Mary reported on the Children’s Department.  Prizes and crafts have been ordered for the SLP and CKLS printed flyers to send home with grade school students, flyers to put in businesses, registration forms and letters requesting donations for the SLP.  Dan, Dan the Magic Man will be performing at LES on May 19 at 1:00pm and Rolling Hills Zoo will present the program at the library on June 9 at 10:15.  LEAP has $650 budgeted for the library for crafts and supplies.  LEAP students will come to the library on Friday mornings June 10-July 1^st.  Jill Cagle has volunteered to help with crafts.  The Teens meet April 22 and hopefully they will help with the alumni weekend and the SLP. 

Nancy reported that she put up table tents at the local eating businesses for National Library
Week.  She has finished weeding the nonfiction section.  Mr. Koch approved using some of the LEAP money for toilet paper and paper towels. The CKLS technician fixed our laptop.  Mindy and Terry have cleaned up the landscaping, adding new soaker hoses and mulch.  The mulch was donated and applied by Lincoln Building Supply (Vicki Meier, Rita and Greg Serrien). The insurance inspector was here and will make a report to the city.  Sharon Luck has agreed to be our new board member, replacing Anne Grace who has been a productive board member. CKLS is looking for nominations to their executive committee. The NOOKs are not being used and Nancy would like to use them as prizes for the adult summer library program. Our phone and internet contract with AT&T ends June 30. 

Nancy and Mary have written a policy regarding unattended children at the library.

 The responsibility for the safety and behavior of children in the Library rests with the parent/caregiver and not with Library Staff.  Library Staff cannot be responsible for children who are unattended or demonstrating inappropriate behavior.  Children who exhibit inappropriate behavior may be asked to the leave the Library.  If the child is unable to leave the Library without an adult, he/she should not be in the Library without an adult. The following guidelines will be followed:

 Children under the age of 7 must have a parent/caregiver in the Library with them.  Caregivers must be at least 14 years old.  If a child under the age of 7 is found in the Library without a parent/caregiver, the parent/caregiver will be called to come pick up the child. If the parent/caregiver cannot be reached, the Lincoln County Sherriff’s department will be called to assist the child.  Children 7 years old and older may use the library unattended by a parent/caregiver.  However, the parent/caregiver is still responsible for the behavior and the well-being of the child.  The child is expected to follow the Library’s Patron code of Conduct and may be asked to leave the Library if he/she exhibits inappropriate behavior.  The Library assumes no responsibility for the whereabouts of an unattended child who has been asked to leave the Library.

The Patron Code of Conduct is intended to encourage behavior that supports the library’s mission of providing a safe, clean, organized and appropriate environment.  Behavior becomes unacceptable when it interferes with this mission, compromises the rights of others, causes damage to the building or equipment or causes injury to oneself or others.  Under most circumstances, those willing to modify unacceptable behavior will be welcome to stay.  However, those unwilling to comply or those committing egregious acts will be asked to leave the library.  If necessary, the authorities will be called.  Parents/caregivers are responsible for the conduct and safety of children under their care.

Examples of unacceptable library behavior include, but are not limited to:

1.      Abandoning or leaving young children unattended.  All children under the age of 7 must be accompanied by a caregiver at least 14 years old.

2.      Abuse, vandalism or inappropriate use of books, movies, tables, chairs, computers, or other electronic equipment or property.

3.      Excessive noise/ noise that disturbs others.

4.      Disruptive use of cell phones, radios, TVs or other electronic products.

5.      All food and drink is prohibited within the building, except what the library makes available during programs.

6.      Blocking and/or congregating near library entrances.

7.      Inappropriate public displays of affection.

8.      Illegal activity of any kind

9.      Using library telephone without specific permission by a member of the library staff.

10.  Loitering, sleeping or roving through the building with no apparent intention of using library materials or resources, or following staff members or other library patrons around the building or otherwise engaging in harassing behavior.

11.  Inappropriate, unruly, offensive or aggressive behavior and language of any type.

12.  Possessing, consuming or being under the influence of alcohol or  illegal drugs.

13.  Selling, soliciting, campaigning or petitioning

14.  Smoking or tobacco use of any kind, including the use of electronic smoking devices.

15.  Verbal abuse, physical abuse or sexual harassment of library users or staff. Engaging in any behavior that infringes on the rights of other patrons to use the library and its facilities peacefully and with enjoyment

Terry moved to pay the bills.  Anne seconded the motion.  The motion carried.  There were no nominations for the CKLS Executive committee.  Karen moved to remove NOOKS from collection and use them as prizes for the Adult Summer Library Program.  Lynne seconded the motion. Motion carried.  Discussion followed in regard to the AT&T contract and Nex-Tech prices.  Nancy will look further into the pricing.  Lynne moved to accept the Unattended Child and Patron Code of Conduct policies.  Trish seconded the motion.  Motion carried.

Lynne moved to adjourn the meeting with Trisha as second.  The next meeting will be May 10, 2016.

Respectfully submitted,

Lynne Metz, Secretary

February 2016 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

FEBRUARY 9, 2016

MEMBERS PRESENT:  KATHY MOSS, KAREN JEFFERS, PATRISHA STREET, TERRY BROBERG, ANNE GRACE, LYNNE METZ

STAFF PRESENT:  NANCY JENSEN, MARY ANDERSEN

Kathy opened the meeting.  Karen moved to accept the January minutes.  Patrisha seconded the motion.  Motion carried. 

Mary sent the 2016 Storytime schedule to the story time moms, livelincolncounty.com web site, and the Chamber of Commerce and she will post it in the business community.  The red section of early chapter books is updated and shelf markers made in the non-fiction section to make books easier to find. She needs volunteers to put the juvenile books in the computer.  The Summer Library program is “On Your Mark, Get Set, Read” using a sports theme.  The Teen Advisory Board meets on February 15^th and she is  looking forward to their help again this summer.

Nancy reported that Blind Date with a Book for Valentine’s Day is going well, the memorial album has been ordered, the annual report is completed and submitted to the city, and the CKLS Executive meeting was cancelled.  The new overdue book policy is working well.  Congressman Huelskamp’s Staff will hold office hours in the Library meeting room on Tuesday morning, February 23.  We have received two checks from the City of Lincoln, $3600 and $18,000.  The city crew fixed the light over the west door. All DVDs may be checked out for one week. The TV Series DVDs may contain 6+ discs. It is suggested to expand the check out for TV Series to 2 weeks.  Juveniles are only allowed to check out 1 item at the present time.  Many will only choose a DVD.  It is suggested to allow juveniles to check out a book with a DVD, but not 2 DVDs. Both Nancy and Mary attended a workshop in Ellsworth on Makerspaces (areas designated for various crafts or activities).  A suggestion is to have Makerspace plastic tubs filled with items like Legos and craft supplies.  There has been quite an increase in children using the library, some waiting for time on the computers for games. They are concerned about the numbers of unsupervised children during the summer months.  One idea is to use volunteers in the meeting room to make the Xbox, Legos, crafts and board games available. A Wish List of items to be donated to the library will be in the upcoming newsletter.

Activity at the alumni weekend by the FLCL was discussed.  Terry will attend the meeting on March 12, and present a reading kit and bookmark for kids for their members to choose.

It was decided to table the Director Evaluation until next month’s meeting. Karen moved to pay the bills with Lynne adding a second.  Motion carried.

Lynne moved to extend the checkout period for TV Series DVDs to 2 weeks, seconded by Terry.  Motion carried.  Terry moved to allow juveniles to check out 2 items, but only 1 DVD at a time.  Lynne seconded the motion.  Motion carried.  Anne reported talking to John Baetz in regard to advertising in the Live Lincoln County publication for $20/month.  The consensus was to have Anne visit with Evelyn Schroeder, president of FLCL about the matter.

Terry reported that the stone mason is looking into a cleaning compound for the outside stone.

Karen moved to adjourn the meeting with Patrisha seconding the motion.  The next meeting will be March 8, 2016.

Respectfully submitted,

Lynne Metz, Secretary

January 2016 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF DIRECTORS

JANUARY 12, 2016

MEMBERS PRESENT:  Kathy Moss, Patrisha Street, Terry Broberg, Sunnie McBride, Anne Grace Lynne Metz

LIBRARIANS PRESENT:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order and introduced FLCL representatives Evelyn Schroeder and Deb Ortiz.  They reported that the Lincoln High Alumni Association is planning an all class reunion June 4 and is focused on encouraging younger alumni to attend.  They plan to have an economic bus tour, concentrating on business opportunities in Lincoln.  They are asking non-profit organizations to sponsor a booth or stand outlining information about the area for the reunion.  FLCL is interested in participating and would like the Board of Trustees to be involved. Their meeting is February 9.

Anne Grace moved to approve the minutes from November 10, 2015 and December 8, 2015.  Patrisha seconded the motion. The motion passed. 

Mary reported having 25-30 youth attending Game Day December 30.  Mary is working on the schedule for Story Time beginning in February, as well as weeding books. 

Nancy reported that the City of Lincoln sent a check of $4000, short $3000 that we were expecting.  There is enough money to get us through the end of January, but we may have to dip into the contingency fund in order to do payroll in February.  The 3D printer has been a success thanks to the four high school boys working with it and the patrons who were interested in seeing it work.  CKLS Executive committee will meet February 17 at our library.  Anne volunteered to furnish drinks and Lynne volunteered to furnish cookies. The Library Director evaluation is due in February. Nancy is still working on the Annual Report to be presented to the City Council.  She presented information on a Memorial Album which would be used to name persons who have been designated with memorials and their donors.

Terry moved to purchase the Memorial Album, including the pages and page protectors as needed, with the money coming from memorial funds.  Lynne seconded the motion.  Motion carried.  Lynne moved to approve this month’s bills.  Sunnie seconded the motion.  Motion carried.  Lynne moved to approve the 2016 budget.  Sunnie seconded the motion.  The motion carried.  Discussion followed about the condition of the floors, the need for buffing both the tile and wood floors.  Lynne mentioned the generous donations of Dennis Cross for $100 and Paul and Lois Kuchera for $500. 

Sunnie moved to adjourn.  Patrisha seconded the motion.  The meeting is adjourned until February 9, 2016. 

December 2015 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF DIRECTORS

DECEMBER 8, 2015

MEMBERS PRESENT:  Kathy Moss, Patrisha Street, Terry Broberg, Sunnie McBride, Anne Grace, Lynne Metz

STAFF PRESENT:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order.  Since no one had a copy of the minutes at the meeting, they will have to be approved at the January meeting. 

Mary reported that Storytime is going well with an average of 15-20 per week.  There will not be story time in January.  LEAP averages 35-40 kids coming the 2^nd and 4^th Friday.  Seven TAB  teens  came to the movie Friday night and it was a fun evenng..  Game Day is scheduled for Wednesday, December 30 from 2-5pm with several teens helping. Mary has been doing an analysis of which section of books are checked out the most. This information will be useful for ordering and weeding books in the future.  Shelf markers for content are now in the children’s non-fiction section.

Nancy reported that the library was closed Friday, November 27, due to the weather.  The 3D printer will be in the library December 19 for three weeks.  Some of the TAB members will learn to use it, then help out during Christmas break. Holiday closings are December 24, 25, 31 and January 1. She would like to honor the people whose memorials have been donated to our library. 

There was no unfinished business.  Discussion under new business included making up a memorial book and showing the past year’s honorees on the digital display.  Nancy will do some more research on the ideas.  Anne moved to pay the bills and Patrisha seconded the motion.  Motion carried.  Terry asked if the new overdue book policy was working.  Nancy reported that she is satisfied with it. 

Anne moved to adjourn the meeting and Lynne seconded the motion.  The meeting is adjourned and the next meeting will be January 12, 2016 at 5:15pm.

Respectfully submitted,

Lynne Metz, Secretary

October, 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

OCTOBER 13, 2015

Members Present:  Kathy Moss, Patrisha Street, Terry Broberg, Karen Jeffers, Sunnie McBrde, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order.  Karen moved to approve the September 8 minutes with Sunnie as second.  Motion carried.

Mary reported that story time is back in session averaging 20 kids per week.  Leap students are coming the 2^nd and 4^th Fridays.  The Teen Advisory Board (TAB) met with 12 members present.  They won $50 in the Post Rock Festival and earned $11 in the Cupcake Wars.  They requested approval for a double movie night at the library after the football game December 4. A special story time by Nicki “Andersen” and her husband featuring their book, Thumbs Up, will be presented Saturday, October 17^th. Thumbs Up teaches kids how to turn a negative into a positive. Nicki will present story time this week at the regular time also.

Nancy reported on the CKLS Bylaws workshop and sent out the changes to each member before the board meeting.  Two major changes involve the number of hours that libraries are required to be open.  Presently, 10% of hours must be on week-ends and after 5pm.  Beginning in 2016 there are no requirements on how many hours the library has to be open and when those open hours are.  The second change is that all bills must be approved by the board before they are paid.  Due dates and board meetings don’t always fall in line to avoid late charges.  In 2016 each May the board must pass a resolution listing what bills will be paid automatically without the board approving them first, AT&T, Kansas Gas, Amazon and the payroll. Technology day at CKLS has good ideas for future projects.  Beginning November 1, we will participate in a DVD swap with five other libraries.  Each library selects 20 DVDs and sends them to the next library.  The following month each library moves 20 more DVDs and at the end of five months our DVDs will return to us.  In 2016 CKLS will be holding training sessions on setting up and maintaining a library website.  CKLS has a 3D Printer for loan and Nancy hopes to get it this fall.  For a small fee, patrons will be able to make small items and the kids will learn from it, too.  CKLS also loans a large high resolution scanner which Nancy hopes to have in January or February.  Nancy plans to use it to scan Board minutes and make it available for patrons to scan historical photos.  CKLS is collecting historical photos from central Kansas for their Recollections of Kansas project.  A Trustee dinner/workshop will be held in Beloit, November 17, and will cover new trustee orientation and evaluation of the library director. Nancy presented information regarding salaries and wages and the 2016 preliminary budget.

Lynne moved to approve the bills with Karen as second.  Motion carried. Lynne moved to purchase the mobile pyramid display for $1236.00 with terry as second.  Motion carried.  This will be funded with the Don Meili memorial money.

Terry moved to accept the new by-laws as presented by Nancy with Lynne as second.  Motion carried.

Discussion followed in regard to the TAB request for a movie night.  The consensus was that one movie, not two, could be set up at the library following the December 4 football game limiting it to TAB board members as a trial run. Sunnie volunteered to help Mary chaperone the event.

Terry moved to go into executive session at 6:28 for 10 minutes to discuss salaries with Lynne as second.  Motion carried.  Executive session was completed at 6:39.

Lynne moved to increase both Nancy and Mary’s wages by $0.25/hr with Karen as second.  Motion carried.  (Mary at $8.25/hr and Nancy at $12.50/hr.

Terry moved to adjourn with Sunnie as second.  The next meeting will be November 10, 2015 at 5:15pm.

Respectfully submitted,

Lynne Metz, Secretary

November 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

NOVEMBER 10, 2015

MEMBERS PRESENT:  Kathy Moss, Anne Grace, Karen Jeffers, Patrisha Street, Sunnie McBride, Lynne Metz

STAFF PRESENT:  Nancy Jensen

Kathy opened the meeting.  Anne moved to approve the minutes of October 13, 2015, and Karen seconded the motion.  The minutes were approved. 

Nancy gave the children’s report for Mary.  Story time is averaging 15 children per week and last week there were 27.  Mary has been making pictured dividers for the non-fiction section so that the children can more easily identify the subject matter.  A game day is scheduled during Christmas break on Wednesday, December 30^th.  The TAB meeting is next week and Mary has advised them of the movie night restrictions by the board.

Nancy’s report included correcting the AT&T bill which will result in a refund.  The city workers closed off two outside electrical outlets and put a lock on the third one, put locks on the air conditioner switches and outside water hydrants, and changed out the smoke detector batteries.  Since it is dark earlier, we aren’t having kids hanging around after hours. Three board members are registered for the trustee meeting in Beloit on November 17.  The DVD Swap sent our first round on November 2 and half of them were checked out by the end of the day. The Mobile Pyramid display is here and included a really nice free metal book cart.  Nancy and Mary attended a Marketing workshop and got ideas for marketing projects.  Mary is going to talk with the TAB about helping with the 3D printer when it is here.  A training session will be scheduled so some of them and we can learn how to run the machine. 

The Library will be closed November 11, Veterans Day and November 26, Thanksgiving.

Lynne moved to approve the bills, with Patrisha seconding the motion.  The motion carried.

Anne moved to adjourn the meeting, with Sunnie seconding the motion.  The next meeting will be Tuesday, December 8 at 5:15pm.

Respectfully submitted,

Lynne Metz, Secretary 

September 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

SEPTEMBER 8, 2015

Members Present:  Karen Jeffers, Anne Grace, Sunnie McBride, Terry Broberg, Patrisha Street, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

In the absence of president, Kathy Moss, Karen opened the meeting.  Anne moved to approve the minutes of August 11, 2015.  Patrisha seconded the motion.  The minutes are approved as written.

Nancy reported going to a CKLS meeting on policies and bylaws.  CKLS wants each board to add new bylaws to our policy handbook.  She will present them at the October meeting.  She contacted CKLS to see if this year’s competitive grant would work for a book display and they said no.  She presented two options for a mobile pyramid display. The Post Rock Community Foundation workshop will be September 17 at 6:30pm.  We are invited to attend.  The Fall Newsletter was e-mailed to 623 patrons.  World Pest Control did our annual treatment.

Mary reported that she is working on the fall/winter story time schedule using a school theme, focusing on letters, numbers, pre-writing skills, etc.  Sharon Markley will be holding her Parents As Teachers playgroups once a month during story time.  Mr. Koch and Mr. Cavalli agreed to the LEAP kids coming to the library the 2^nd and 4^th Friday of each month.  They are providing $300-$400 to purchase crafts. The Teen Board entered “cupcake wars” at the Post Rock Festival with 14 teens participating. She is working on the children’s non-fiction section.

Terry reported that Mr. Naegele will finish fixing the stonework soon and is preparing an estimate on cleaning the old limestone. The Mobile Pyramid Display information was made available.  Some members wondered if this could be a project for the wood-working students at the high school, or if Crestwood Cabinets would be interested in making it.  Terry will contact Crestwood.   Lynne moved to pay the current bills.  Anne seconded the motion.  The motion carried.  Patrisha moved to adjourn with Anne seconding the motion.  The next meeting will be October 13, 2015.

Respectfully submitted by Lynne Metz, secretary

August 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

AUGUST 11, 2015

MEMBERS PRESENT:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Lynne Metz, Anne Grace

LIBRARIANS PRESENT:  Mary Andersen

Kathy opened the meeting.  Anne moved to accept the July 14 minutes.  Karen seconded the motion. Motion carried. 

Nancy’s report included the following:  The City raised the library’s budget to $40,495 for 2016.  This is an increase of $907. We received a grant to purchase copies of the 2015 notable books suggested by the state library.  These books are either about Kansas or written by Kansas authors. Mindy Lewick has been looking out for the landscaping and has nursed the dead looking plants so that they are putting out new leaves.

Mary reported on the final numbers for the 2015 Children’s Summer Library Program.  142 kids participated, an increase from 118 in 2014 and 63 in 2012.  There were 8 programs at the library/park with average attendance of 46, 8 weeks of crafts with average of 39, 8 story times with average attendance of 27 and 1 program at the grade school with 200 children present. The guessing jars were popular again with 35 participants per week.  We received $575 in cash donations from local businesses. More children’s books are being checked out during the summer program 182/week compared to 163/week last year. Kathy commented that this is the future of our library and thanked Mary for her tireless commitment.

Mary reported that the teen group met and elected officers this week.  Twenty teens helped with the summer program, with two kids per activity.  They plan to enter the Cupcake Wars event into the Post Rock Festival. 

No unfinished business was presented.  Lynne moved to pay the outstanding bills.  Anne seconded the motion.  Motion passed.  Lynne moved to adjourn the meeting.  Patrisha seconded the motion. The meeting was adjourned and the next meeting will be on Tuesday, September 8 at 5:15.

Respectfully submitted,

Lynne Metz, secretary

July 2014 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JULY 14, 2015

Members Present:  Kathy Moss, Patrisha Street, Karen Jeffers, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen

Kathy opened the meeting.  Patrisha moved that the June 9 minutes be approved.  Terry seconded the motion.  The motion carried. 

The Children’s Department report was summarized.  There was excellent attendance (132) for the summer library program which will end July 31.  Over 50 kids attended the final program at the park which recognized our hometown heroes (police, fire and ambulance personnel).  $575 was raised from local businesses in cash donations and prizes and all thank you notes have been sent.  The Teen Advisory board has been very helpful and have decided to enter the Post Rock Festival with a Cupcake Wars event.  They will meet every other month and will elect officers on August 10 and have decided to keep the number of members on the board to a maximum of 25.  Mary would like to change the afterschool LEAP program to twice a month instead of every week. 

Nancy presented her report.  The Adult and Teen summer program has seen 36 teens and 45 adults and the “ blind date with a book” idea went over very well. The toilet was filling slowly, but Mr. Hayworth fixed it.  Nancy has been looking for a special way to use the $980 memorial for Don Meili.  One idea is a mobile pyramid book display that would be replace the bookshelves at the doorway. She presented a Materials Donation Policy after researching other libraries policies.  People often want to drop off old, unusable books to clean out a house, etc.  This policy designates that books, DVDs, audio books and video games will be accepted with the understanding that the library assumes the right of disposal and/or use and nothing would be returned to the donor.  She would like to be relieved of the watering duties, as some areas are flooding and others are not getting water . 

Nancy presented the Policy Changes covering Library Cards and Overdue Items.  Children, 10-13 can get a Juvenile Library Card with a parent’s signature, but may only check out one book or DVD at a time, no games. Teens, 14 yrs, can get an adult library card with photo ID.  New Patrons will have a probation period of 4 months.  The Overdue Policy includes:  e-mail or mail overdue notices sent at 1 and 2 weeks without any penalty.  At 3 weeks the account will be suspended and the patron cannot renew the item. At 4 weeks overdue, the account is suspended and the only way to be reinstated is to return all of the items or pay for them. At 8 weeks overdue, we consider the items to be lost and must be paid for and your account will be permanently restricted.  Patrons will be charged for lost and damaged items as written in the policy. Karen moved to accept the Policy changes regarding Library Cards and Handling Overdue Items.  Terry seconded the motion.  The motion carried.

Lynne moved to approve the monthly bills. Karen seconded the motion.  Motion carried.  Lynne moved to accept the Materials Donation Policy.  Patrisha seconded the motion.  Motion carried.  No action was taken on the Mobile Pyramid Book Display.  Nancy brought up that the watering of the landscaping was becoming a problem since the hoses weren’t working efficiently.  Terry suggested talking to Mindy Lewick about suggestions or possibly taking over the job and asking FLCL to finance the pay.  The stone work is not quite completed and Terry will call the mason to finish the project.  In regard to the LEAP program, all agreed that twice a month was fine instead of every week.

The Board policy regarding attendance was reviewed:  any board member missing two consecutive meetings without an acceptable reason will be considered uninterested in Board matters and will be expected to resign.  Attendance is important since we need a quorum of 5 to conduct business, but all have outside obligations that may conflict.  No change was made to the policy.

Patrisha moved to adjourn the meeting.  Karen seconded the motion.  The meeting is adjourned until August 11 at 5:15pm.

Respectfully submitted,

Lynne Metz, secretary

June 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JUNE 9, 2015

Members Present:  Kathy Moss, Anne Grace, Karen Jeffers, Terry Broberg, Patrisha Street, Sunnie McBride, Lynne Metz

Library Director Nancy Jensen,   Children’s Librarian Mary Andersen

Kathy called the meeting to order.  Anne moved to accept the May 12, 2015 minutes as written.  Karen seconded the motion.  Motion carried.

Mary reported the following attendance:  120 summer Library Program, over 50 attended the Tuesday Therapy dog Program, 39 for Story time led by the teen advisory board members, 30 kids for Kid’s Game Day and 12 teens for Teen Game Day. The Teen Advisory Board have been enthusiastic, helpful and reliable. Donations of $465 have been received from area businesses.

Nancy reported that CKLS 2016 System Plan will require an annual written evaluation of the Library Director and a description of new trustee recruitment and orientation process. Quite a few adults have signed up for the Summer Reading Program, having a blind date with a book. The new laptop from CKLS is here.

Lynne read a thank you note from Mindy Lewick for the $20 gift certificate Anne got to show our appreciation for her help in the landscaping project.

Terry reported that the replacement stones for the limestone repair project will be installed this week.  The project will be completed. 

Nancy handed out information on overdue items, new patron probation period and restrictions that she has compiled.  Part of the information included our present policy of 6 month probation for new card holders, restricting them to checking out 3 items (only 1 DVD or game).  Lynne moved to change the probation period on new patrons to 4 months.  Terry seconded the motion.  The motion carried.  Other things to consider are the age of issuing a library card to 10-13 year olds, (now 12 with parents co-signing), allow teens to get an adult library card at age 14 (their own responsibility) and the length of overdue time to suspend a patron’s account and charges for lost and damaged items. The Board members asked Nancy to consolidate the information regarding the above so that a vote could be taken at the July meeting.

Patrisha moved to pay the bills and Sunnie seconded the motion.  The motion carried.  Patrisha moved to adjourn the meeting and Sunnie seconded the motion.  The meeting is adjourned until July 14, 2015 at 5:15pm.

Respectfully submitted,

Lynne Metz, secretary

May 12, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF DIRECTORS

MAY 12, 2015

Members Present:  Kathy Moss, Anne Grace, Patrisha Street, Terry Broberg, Karen Jeffers, Lynne Metz, Sunnie McBride

Librarians Present:  Nancy Jensen, Mary Andersen

Kathy opened the meeting.  Anne moved to accept the April 14 minutes.  Karen seconded the motion.  The motion carried.  We welcome Sunnie McBride as our new board member.

Mary reported that the Summer Library Program is ready to go: the schedule and flyers are complete, letters requesting donations from businesses are ready to be delivered, and a kick off power-point will be given preceding the magician act at the grade school.  Cecilia Tagtmeyer, high school librarian, helped with signing up teens, 8-12 grades, for the Teen Advisory Board. Twelve students met and enthusiastically signed up to help with the summer program schedule.  The last program of Our Hometown Heroes will be June 30^th at the park, including the fire and police departments.  Sunnie suggested that the kids make a “poster/shield” with personal thanks to be given to each department.

Nancy reported that our monthly internet bill will increase from $45 to $52 per month.  Because the CKLS check and the City Fund check were received in March, Nancy had to borrow money from the contingency fund to pay the bills.  This money has been replaced following receipt of the checks. Currently new patrons are placed on probation for 6 months (only check out 3 items, 1 of which can be a DVD or video game). Does board think this is too long a period? The Summer Library program for adults is Escape the Ordinary.  To encourage patrons to be more adventurous in their reading, she is starting a “Blind Date with a Book”.  The books will be wrapped in paper with a short description on the cover.  The teen program is Unmask and will have guessing jars, puzzles/quizzes, teen coloring pages, drawings for Finch theater tickets and a game day.  It has been suggested to change the board meeting time.

 Nancy printed and distributed new pages for the policy handbook. The board member/employee address sheet will be updated to include Sunnie’s information.  CKLS will be providing another free computer this summer.  She has chosen a laptop that can be hooked to the projector which will project onto the big screen.

Unfinished Business:  Terry reported that Mr. Naegele projects the work on the limestone repair on the north side of the building to begin the third or fourth                         week of May.  She has been in contact with FLCL president Evelyn Schroeder about payment of their $2900 donation.  The landscaping has been completed thanks to Terry and Mindy Lewick who donated her time and talent in choosing plants and helped Terry with the planting.  Terry has submitted a bill to FLCL for replacement plants, mulch and plant food.  Anne volunteered to get a $20 gift certificate to Lincoln Building Supply to go with a thank you to Mindy. 

New Business:  Patrisha moved to approve the bills.  Anne seconded the motion.  Motion carried.  Anne moved to unanimously elect Kathy- president, Karen-vice president, Lynne-secretary, and Patrisha-treasurer.  Lynne seconded the motion. Motion carried.  Lynne moved to change the board meeting time from 5pm to 5:15pm.  Terry seconded the motion.  Motion carried.  Discussion followed about the 6 month waiting period for new patrons.  Nancy will provide information at the next meeting as to how many items we are losing because of people moving in and out of Lincoln.  Discussion followed about allowing the teen board to meet after normal library hours.  The consensus was to see what would work best for Mary and the students.  Mary asked Terry to distribute summer program flyers during the month of June.

The next meeting will be June 9, 2015 at 5:15.

Karen moved to adjourn.  Terry seconded the motion.  The meeting is adjourned.

Respectfully submitted,                                                                                                                                       

Lynne Metz, secretary

April 14, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

APRIL 14, 2015

MEMBERS PRESENT:  Kathy Moss, Jerry Philbrick, Terry Broberg, Patrisha Street, Lynne Metz

LIBRARIANS:  Nancy Jensen

Kathy opened the meeting.  Terry moved that the March 10, 2015 minutes be approved.  Jerry seconded the motion. Motion carried.

Children’s Librarian Mary’s report included plans for the summer reading program, story time and the teen advisory board.  We received a $250 programming grant from CKLS and Mary has arranged for magician Korso the Curious to perform on the last day of school at the grade school.  FLCL will also help with any extra expense. The Summer Reading Program’s theme is “Every Hero Has a Story”, geared for students age 7 to 10 and will be held on Tuesdays during June. Programs already scheduled are: Pastors Kaye and Jeff Metzler with a Western Hero theme, CARES from Concordia with a therapy dog, and Smoky Hill PBS. Other ideas include EMS/firefighters. We are considering some game days in the schedule since the last one was so successful.  Story Time is a success with over 30 kids for Easter week and 29 for this past week. She has contacted two teachers and the librarian at the high school asking for name suggestions to serve on the Teen Advisory Board.  The letter and application form are attached to the minutes.

Director Nancy reported that the printer for the microfilm reader, purchased by FLCL, is installed.  Some people have been using the outside electrical outlets to charge their devices. Discussion followed and all agreed that there was not much to do about it. Game day hosted about 40 students, a real success.  It was suggested to offer water instead of soda to go with the popcorn. She would like to use some of the 100^th anniversary book bags for prizes for the summer program. Everyone agreed with this idea.

We need a policy for video game check out.  The FLCL will no longer take care of the landscaping, but would pay for any replanting. The children’s library memorial in honor of Evelyn Bolte is nearly $1300.

Unfinished Business:  Terry talked to Keith Naegele in regard to the limestone repair.  The mason has had some health problems and will take care of it as soon as he able. Terry reported on the resolution pertaining to including patrons as possible board members who live outside the city limits of Lincoln.  She talked to the city attorney who told her that it is a state requirement that board members reside within the city and it would take an ordinance to override that. This matter will be taken up at a later date.

New Business:  Lynne moved to pay the current bills with Patrisha seconding the motion.  Motion carried.  Lynne moved to set the Video Game Check Out Policy to allow one game to be checked out for one week. Terry seconded the motion.  Motion carried.  Terry, Lynne and Patrisha volunteered to look into the landscaping with Terry calling Kathy Lupfer-Nielsen for help. The following names were put up for the new library board position due to the culmination of Jerry’s term: Ann Cardwell, Sunny McBride, Carlene Friesen, Donna Walker.  Lynne will call these women.  All agreed that if one candidate agreed, she would be submitted to the City Council for approval.  Lynne thanked Jerry for his many years of service on the board of trustees, through the building phase up to now.

The next meeting will be May 12, 2015.  Jerry moved to adjourn the meeting.  Lynne seconded the motion.  Meeting was adjourned.

Respectfully submitted,                                                                                                                                    

Lynne Metz, secretary