March 13, 2014 Board Meeting Minutes

Lincoln County Carnegie Library Board of Trustees

March 13, 2014

Members Present:  Anne Grace, Kathy Moss, Karen Jeffers, Jerry Philbrick, Lynne Metz, Terry Broberg, Patrisha Street, Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

Anne Grace opened the meeting. Jerry Philbrick was welcomed back after a long illness.  The minutes were corrected that carpet shampooing was not intended to be done on the March 1st workday. Kathy moved to approve the minutes as corrected.  Karen seconded the motion.  The motion carried.

FLCL representatives Evelyn Schroeder and Deb Ortiz reported on plans for the Centennial Celebration, Sunday, May 4, 2:00-4:30 pm Open House. Cookies and drink will be served. Invitations will be sent to area libraries, CKLS dignitaries, local groups (Anne has done part of these and gave them to Deb). Board members and FLCL board members will attend & serve as hosts. FLCL assumes all costs, including publicity. A Commemorative Booklet will be available at the Open House.

Other FLCL activities planned include:  Friday, May 9 at 7pm -  An Evening with Anna Wait, a living history of one of the first newspaper women in Kansas who was also our local librarian.  FLCL will need access to the library.  Saturday, May 31 9:00-3:30pm – Genealogy Workshop presented by Tracee Hamilton and Scott Holl at the Lincoln County Historical Museum.  FLCL would like to have another book sale in May.  May 17^th was suggested as a possible date and Patrisha will take that information to the Centennial committee meeting.  Deb asked that we clean and Scotchgard the upholstered chairs before the centennial.  She reported that Verna Mettlen gave $1000 to FLCL and would like us to purchase a quilt magazine subscription with part of it. 

Children’s Librarian Mary report:  Libri Foundation Grant donates new children’s books to small rural libraries.  The grant of $1050 was received (the required match is $350).  FLCL agreed to contribute the $350.  Books will be purchased through the Libri Foundation.  We can apply for the grant yearly and are eligible to receive it every four years.  The Summer Library Program  - Theme Fizz, Boom, Read (Science Theme) will run from May 22 to July 31 with sign up beginning May 22.  Four programs will be held in June in addition to weekly movies and weekly guessing jars throughout the program.  In addition to crafts, some simple science experiments will be a part of this summer’s program.  We received a CKLS programming grant of $250 for Kevin Horner, a Bonner Springs puppeteer who performs a 45 minute show for $349.  FLCL will provide the $99 difference.  Mr. Koch approved having the show on the last day of school, May 21. This will be a good kick-off for the summer reading program. Mary is looking for old books and/or toys to decorate for the centennial.  She talked to FLCL chairman Evelyn about the idea of having businesses decorate their store fronts in a Reading theme for the centennial and got a positive response.  Due to the Sentinel news article, several people have picked up 6x6 early Literacy kits.

Director Nancy’s report:  AT&T upgraded our internet but this should not affect our present contract.  The Delphos Library picked up our old microfilm reader at no cost.  The digital picture frame and mount purchased by FLCL arrived.  Anne will contact Dennis Cross to install it.  Newsletters will go out the middle of April with anniversary information and in May with information about the summer reading program.  The State Aid check of $455.06 arrived, less than previous years. Pam Morgan brought in checks from FLCL:  Digital Picture Frame ($473.48), Doors ($2261.60), Libri Grant ($350) and Puppeteer ($150).  Our yearly contract of $279.11 with Key Office on the copier is due.  This covers all the toner and repairs.  The copier fund, presently $645.65, comes from money we collect from patrons making copies.  We have received $850 in memorials for James Hartzell.  CKLS has purchased new scanners to scan local history and Nancy hopes to borrow them this summer. Nancy will be gone on vacation the last week of March and the first week of April. The janitor schedule needs to be reviewed.

Unfinished Business:  It was agreed to begin selling the centennial book bags now for $15.  The new doors will be installed March 17.  It was suggested to get extra keys made. The limestone Open/Close sign is unfinished, so Anne will look into providing a temporary sign.  Nancy showed examples of a free-standing sign intended for library hours of operation.  Terry moved to purchase the sign.  Kathy seconded.  Motion carried.  The janitor schedule will be given to the janitors in May with an option to redo a job bid. Terry met with Keith Nagely in regard to the cracks in the limestone. Our thought was to concentrate on the repair above the doorway. Pete Falcon submitted a bid of $575 to sand the high traffic wood floors and put on a gym coat.  He has also agreed to remove wax and recoat tile floors and will come up with a bid for that.  Lynne replaced the US and Kansas flags with 2’x3’ flags and will return the small, old ones to the VFW. Terry will call and get a price quote to clean the carpeting at the end of April.  Terry met with Chad from Kropf Lumber in regard to window repair.  Historical preservation as much as possible is a requirement for window repair.  An estimate of $1463.70 for new storm windows for the upper windows was submitted.

New Business:  Lynne moved to renew the Key Office contract.  Terry seconded.  Motion carried.  Nancy added two bills not included in our summary sheet:  $10 to CKLS for a damaged book and $4078 to Jantz Carpentry for finishing the doors. Jerry moved to approve the pending bills.  Kathy seconded the motion.  Motion carried. Board members Terry, Patrisha and Kathy will have their terms expire in May.  All three agreed to serve another four year term.  Another work day is scheduled Saturday, April 5, at 1pm for indoor and outdoor painting.

Jerry moved to adjourn the meeting.  Kathy seconded.  Meeting was adjourned.  The next meeting will be April 10 at 5:00 pm.

Respectfully submitted   

Lynne Metz, Secretary

February 13, 2014 Board Meeting Minutes

Lincoln Carnegie Library Board of Trustees

February 13, 2014

Members:  Anne Grace, Kathy Moss, Karen Jeffers, Terry Broberg, Patrisha Street,            

                   Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

The meeting was called to order by president, Anne Grace.  Terry moved to approve the January 9 minutes.  Karen seconded the motion. The minutes were approved. 

Mary presented the children’s library report.  Story time resumed February 6.  There has been poor attendance due to the weather. The State Library of Kansas has put together a kit called “6x6 Ready to Read.”  The program is not designed to teach kids to read at an early age. It is designed so that they will have the skills they need to begin reading once they start school.  Mr. Koch, LES principal and Sharon Markley, parents as Teachers coordinator, will be using them.  The free kits will also be available at the library.  Mary designed a Children’s Services sheet to be used in advertising.  Kathy and Lynne have put in many volunteer hours cleaning, relabeling and entering the children’s books into the computer. Mary needs ideas for using the LEAP funds for children and/or parents. 

Nancy reported that the new table purchased by FLCL is here and the new phones are set up and working.  All of the yearly reports are done.  The elevator quit working, so the repairman came and did the yearly inspection as well as reset the elevator.  The vacuum sweepers are working fine now with the new filters, belts and beater bars.  RT Thompson and Mike Hansen replaced the ballast in the light above the copy machine as well as replacing light bulbs. The library was closed the afternoon of February 4^th  and all day February 5^th due to the blizzard. The monthly movies will be held on the 3^rd Wednesday of each month.  Nancy is weeding the nonfiction and hopes to be completed by the end of the year.  Nancy went to the MARC Records Workshop regarding computer readable cataloging records. 

Terry reported on the CKLS Facilities Grant workshop.  This year’s CKLS grant is for facility upgrade/improvement and is due October 1.  There is a $10,000 grant and several $5,000 grants available and the library must match 30% of the grant money received. We are looking at this grant money to be used for replacing windows.  There is also a grant available at the Topeka Kansas Preservation office due November 1.  Chris Rippel will help write the grant. A maintenance checklist for public libraries was provided. 

There was no report from the 100^th Anniversary committee since the meeting was postponed due to the weather. Mary proposed to involve the businesses by photographing owners reading and posters made up to advertise the anniversary on May 4.  Terry proposed sending out hand written invitations and will come up with a list. Anne volunteered to write them. Kathy volunteered to contact Evelyn Schroeder about the upcoming anniversary plans.

Fifty commemoration book bags arrived, costing $7.54 apiece (total $376.88).  We agreed to sell each bag for $15 beginning April 1. 

There is no definite news from the WEB fund for the door renovation project.  It was agreed to remove the historical register plaque from the old doors and mount it somewhere besides the new doors.  Terry reported that a rotating Open/Closed sign could be made from limestone donated by Bluestem Stone, Jon Pancost. Rodney Broberg will design the mechanism and Jeff Barrett will do the stone work.  There will be no cost just recognition of services. Discussion followed as to signage for library hours.  No decision was made.

Janitor checklist was discussed:  some ideas were to make checklist for janitors, set up schedule for certain items, etc.  The crack in the limestone above the west door is missing mortar and must be replaced with the historically correct mix of mortar.  Nancy will speak to Dennis Cross about this. 

Lynne moved to approve the bills, Karen seconded and the motion carried.  A work day March 1 at 1pm was scheduled to do touch up painting inside and out and shampoo carpet.  The US and Kansas flags need to be updated and Lynne volunteered to ask the VFW Auxiliary about new flags.  Lynne moved to approve the larger digital sign that FLCL would like to purchase.  Karen seconded the motion.  Motion carried.  Terry reported that the “door” man is coming Tuesday and will look at the windows that have deteriorated.  We will leave the monthly meeting on the second Thursday of each month.

The meeting was adjourned.  The next meeting will be March 13 at 5pm.

Respectfully submitted.

Lynne Metz, Secretary

January 9, 2014 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JANUARY 9, 2014

MEMBERS:  Kathy Moss, Patrisha Street, Karen Jeffers, Terry Broberg,

Lynne Metz

LIBRARIANS:  NANCY Jensen, Mary Andersen

     The meeting was opened by Kathy Moss.  Lynne moved to amend the December minutes to read “the next meeting will be Thursday, January 9, at 5:00 pm.”  Terry seconded the motion.  Motion passed. 

     Librarian Mary Andersen reported that story time will resume February 6.  She visited with LES Principal Koch and learned that there is more money available for the library to use for the LEAP program.  Mary has spent $582.67 of the 2013 allotment of $625 for crafts.  The theme for the Summer Reading Program is Fizz Boom Read, a science theme.

Scheduled work days for processing/cleaning, relabeling books are: January 18 (10-4), January 23 (11-6), January 30 (11-6), and February 1 (10-4). 

     Librarian Nancy Jensen handed out the amended Employee Policy pages. The monthly movies will begin on Wednesday, January 15, and the following 3^rd Wednesdays of the month. The vacuum sweepers need new agitator brushes, belts and filters.  Another table for the meeting room would be nice to have when large groups use the room.  She would like to ask the FLCL to donate another table, since they donated the others.  Kathy volunteered to contact the FLCL with the request.

      Chris Ripple at CKLS sent information regarding allowing board members from outside the city limits.  CKLS does not recommend adding board members that live outside the city limits because they do not represent people paying the taxes supporting the library. They also recommend that we have no more than two members living outside the city limits and to set a definite area that they live in.  To change the present rule the library has to pass a charter resolution and present it to the city council for their consideration.  Nancy presented the annual reports for CKLS and the city of Lincoln and the 2014 budget.  A nice amount of money has been received in memory of Don Meili.

     Unfinished Business:  

     It was agreed to place the order for 50 book bags with navy trim and the #1 logo for the anniversary celebration.  We agreed to purchase new attachments for the vacuum cleaners. The new microfilm machine is in use and both librarians are trained to use it.  It was discussed to e-mail other libraries in the area with the offer of our old machine.  Pete Falcon has not submitted a bid to redo the damaged wood floor areas.  Kathy will contact him.  Terry Broberg received a $2000.00 grant from the Dane G. Hansen Foundation to be used for the west door renovation.  Work on the doors is proceeding and should be finished in February.  Nancy would still like input from board members about janitor duties.

    New Business:

          Nancy presented the annual reports for CKLS and the city council.  Karen moved to accept the Annual report.  Terry seconded the motion.  Motion carried.  Karen moved to approve the December bills.  Kathy seconded the motion.  Motion carried.  Nancy presented the 2014 budget remarking that she had to cut back the amount we spend on new books and movies.  The children’s books will be purchased with the Beach Grant money.  Lynne moved to approve the 2014 budget.  Patrisha seconded the motion.  Motion carried.  The light fixture over the open stairway was initially installed in a way that made it impossible to change bulbs or clean.  Terry contacted R&R Street who lowered it and cleaned it up.  The cost was $248.40.  We agreed to change the fee for all black and white copies from twenty cents to ten cents and all color copies $1.  Terry called Travis Schwerdtfeger and Keith Naegele to check on the crack in the limestone above the west door.  Patrisha moved to adjourn the meeting.  Karen seconded.  Meeting adjourned. 

     The next meeting will be February 13, 2014 at 5:00 pm.

     Respectfully submitted,

     Lynne Metz, secretary

December 17, 2013 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

DECEMBER 17, 201

Members Present:  Kathy Moss, Jerry Phillbrick, Patrisha Street, Terry Broberg, Lynne Metz

Librarian Present:  Nancy Jensen

The meeting was opened by Kathy Moss.  Jerry moved to approve the minutes of the November 14^th meeting.  Terry seconded.  Motion carried.

Nancy presented her report:  Sylvan Lawn Care sprayed the lawn for weeds on November 2 and suggested a spring and fall spraying in the future.  An anonymous patron is going to donate about $300 for a new projector.  Karen and Nancy purchased a small screen for $25 from Vestal’s auction.  It is smaller than the Extension Office projector, but will work for presentations.  Lynne volunteered her large screen when needed.  No money for the microfilm reader was received from the Huyett Grant.  The reader, purchased through Salina Blueprint for $8995, has been funded through the WEB fund, FLCL and the library’s contingency fund.  Steve Thomas, CKLS, recommended a computer monitor and more memory for the computer.  As soon as he installs the new memory, Salina Blueprint will bring up the rest of the reader.  CKLS will hold an executive committee meeting in Lincoln June 11.  The librarians would like to purchase two cordless phones, one for each level.  Vera Jorgensen donated $50 and this would cover the purchase of the phones.  The library will be closed December 24, 25, 31 and January 1 for holidays.  Mary and Nancy worked on a proposed list of janitor duties.

Unfinished Business:

     Nancy submitted 3 samples for the book bag logo.  The general consensus was to choose #1.  If we were to purchase another item, there would be an additional set up cost for that item.  The secretary was asked to send a thank you to the WEB fund for their donation for the microfilm machine.  Terry reported that the new door has been ordered from Kropf Lumber, Hesston, KS for $4526.67

New Business:

     Terry moved to purchase 2 cordless phones with the donation from Vera Jorgensen.  Patrisha seconded the motion.  Motion carried.

     Lynne moved to approve the bills.  Terry seconded the motion.  Motion carried.

     Policy Handbook Part IV Employee Policy was reviewed. Under Nepotism “immediate families” will include siblings, parent-child, grandparent-grandchild.  Under Salaries and Wages, change 25 hours to 32 hours a week for the Director and 17 hours to 19.2 hours a week for the Children’s Librarian.  The changes were approved by unanimous consent. 

     It was suggested to issue invitations to the 100 year celebration open house to city council and county commission members.  Other suggestions are welcome. 

     CKLS will have a Grant Workshop January 28 at Ellsworth from 1:30-3:30 and at Beloit in the morning.  The Janitor Duties were discussed.  Nancy asked that several members go through the library and make note of areas needing cleaning. 

     Jerry moved to adjourn.  Lynne seconded.  Meeting was adjourned.  The next meeting will be Tuesday, January 14, at 5:00 pm. 

2013 Annual Report

Lincoln Carnegie Library Annual Report 2013

2013 HIGHLIGHTS & HAPPENINGS

• Purchased a new Microfilm Reader with a grant from the WEB Fund, memorial money and donations.  The Library has Lincoln County newspapers on microfilm from 1873 to 2010.
• With labor and funding from the City, the book return was moved to the parking lot entrance and turned into a Drive Up Book Return. 
• Joined a consortium of Libraries in offering eBooks and Audio Books available 24/7 by downloading from www.sunflowerelibrary.org.
• Began offering monthly movies and classes for adults. Classes were held on various crafts and genealogy.
• Weekly visits by the LEAP kids to play games, do crafts, and read.  They checked out 849 books.

STATS AT A GLANCE

•  The  Library houses  12,361 books, 938 movies, and 71 audio books. 
• 10,177 visitors checked out 11,705 books, 3,213 movies, and 356 audio books.  1,646 books and movies were borrowed from other Libraries and 1,084 of our items were loaned to other Libraries.
• Patrons logged on to the Library’s 3 computers 1,313 times.  Others used their own laptops to tap into the  wireless connection.
• The Library has 915 cardholders.
• Offered  43 story  time  programs to preschoolers with a total attendance of 598. 
• Sponsored a summer reading program for all ages.  108 kids, 14 teens and 40 adults participated.
• Emailed a bimonthly newsletter to 460 patrons.

 BUDGET SUMMARY

                                                                    2013 Income                       2014 Budget

Income from City, System and State    $44,181                                $46,410

                                                                     2013 Expenses                  2014 Budget

Programs                                                   $926.91                               $840

Collection Development                          $5,159.33                            $1,750

Personnel                                                  $34,767.86                          $36,197.42

Supplies                                                     $648.74                               $642.58

Building/Equipment                                $1,245.48                            $1,235

Insurance                                                  $2,166                                 $2,170

Utilities                                                      $1,546.45                           $2,300

Operations                                                $1,348.04                           $1,275

LIBRARY BOARD OF TRUSTEES AND STAFF

Anne Grace, President

Kathy Moss, Vice President

Lynne Metz, Secretary

Gerald Philbrick, Treasurer

Terry Broberg, Member

Karen Jeffers, Member

Patrisha Street, Member

Nancy Jensen, Director

Mary Andersen, Children’s Librarian

November 14, 2013 Library Board Meeting

Lincoln Carnegie Library Board of Trustees

November 14, 2013

Members Present:  Kathy Moss, Karen Jeffers, Jerry Philbrick,   Patrisha Street, Terry Broberg, Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

     The meeting was called to order by vice president, Kathy Moss. 

FLCL representatives Evelyn Schroeder and Deb Ortiz presented ideas for the 100^th anniversary in May.  They emphasized that FLCL’s goal is to be an active support of the library.  FLCL, with a membership of 56 persons, meets in the months of January, March, May, September and November.  At the present their treasury is about $7,000. They purchased three wheeled carts for the library for patron’s use.  Other ideas for the anniversary are bookmarks and mugs to be given as a thank you for large donations. Pat Florence is assembling a commemorative booklet for the event.  The genealogy workshop is scheduled May 31 and they have proposed a book sale in May. 

     The minutes of the October 10^th meeting were read.  Karen moved to correct the minutes to read:  Kathy attended the WEB meeting instead of Anne Grace.  Jerry seconded the motion.  The minutes were approved as amended. 

 Reports:

     Mary reported that attendance at story time has gone from 20 to about 10 with the cold weather.  This is to be expected.  CKLS requires 20 programs each year in addition to the summer reading programs.  To date, we have had 36 story times.  There will be a Christmas Party on December 12^th and no scheduled story times in January.  The Friday afternoon LEAP program is a success with about 60 students doing crafts and checking out books.  Mary has reorganized the children’s books, separating the oldies and classics from the new and popular books. Re-labeling and coding will begin again in January.  The turkey decorations in the meeting room aka story time room are clever and colorful. 

     Nancy reported that Marilyn Hellmer’s alumni tour stopped by on homecoming week-end.  The Great Bend CKLS technology conference, October 16^th, included information about new technology, safe internet practices and some digital resources CKLS is considering.  Janice Gregg’s Adult scarf class held October 19^th had 7 participants.  Anne Grace will teach an earring class December 7^th.  We were closed on Veteran’s Day and will be closed on Thanksgiving Day.

The finish on the hardwood floors is wearing off especially around the floor mats.  She will remove the floor mats as they may be causing a reaction to the finish.  CKLS will meet in Lincoln November 20.  Last month we talked about dropping most of our magazine subscriptions.  Donations of magazines would be appreciated.

     Lynne reported that the library logo designed by Scott Holl is the property of the library and can be used on book bags, etc. 

     Terry painted the hand rails outside the building before the winter weather arrives. 

     The CKLS Trustee Training at Sylvan Grove was attended by Karen, Patrisha, Terry and Kathy.  The focus was on increasing activities/programs at the library.  The digital age of books will necessitate the library becoming more of a community center. 

Unfinished Business

       The WEB fund has approved $5000 for a new microfilm reader.  FLCL will provide $1750 and the library’s contingency fund will provide $2250.  We are waiting for a letter from G.L. Huyett regarding funding.  CKLS will be providing a new computer in March and we could possibly use computer #1 with the new reader.  Nancy will order the new microfilm reader. 

    

     Terry reported on the final specifications for the west door replacement from Chad Lettau of Kropf Lumber Inc, Hesston, KS.  See included report.  Jerry moved to purchase the door at $5193.33 with additional cost of hardware and closer ($657-$750) and labor from Jantz Carpentry of $4078.  Lynne seconded the motion.  Motion carried.  There is $10,000 remaining in the building fund. 

     Terry will contact Travis Schwertfeger about loose mortar in the building.  Jerry will contact Pete Falcon in regard to the wearing of the wood floor finish.

New Business

     Jerry moved to approve the bills. Patrisha seconded the motion.  Motion carried.  Policy Handbook Part IV will be reviewed at a later time.

    

Terry moved to adjourn.  Karen seconded the motion.  Meeting was adjourned.  Since Kathy will be unavailable for the regularly scheduled meeting Dec 12, it was decided to move the meeting to Tuesday, December 17 at 5pm. 

Respectfully submitted,

Lynne Metz, secretary

Board of Trustees October 10, 2013 Meeting

Lincoln Carnegie Library Board of Trustees

October 10, 2013

Members Present:  Kathy Moss, Karen Jeffers, Jerry Philbrick, Patrisha Street,

Terry Broberg, and Lynne Metz

Librarians:  Nancy Jensen and Mary Andersen

The meeting was called to order by vice president, Kathy Moss, in the absence of the president, Anne Grace.  The minutes of the September 12^th meeting were approved as printed.

Librarians’ Reports:

Mary presented her children’s library report.  Thursday morning story time averages 19 children.  LEAP activities on Friday after school average 50-60 children/week.  USD 298 will provide money for craft supplies for LEAP students.  Mary requested an increase in hours from 17 to 19.2/week.  This would keep her under the KPERs limit of 1000 hrs/year.

Nancy reported the following:

Fall Trustee Dinner Training sessions are scheduled October 28 in Jewell, October 29 in Hunter, November 6 in Sylvan Grove and November 7 in Hoisington.  Librarians will present innovative programs they are using in their libraries.  Lincoln will host a free knit/crochet a fancy scarf class on Saturday, October 19.  The monthly movie has drawn only 5-10 people.  No movies are scheduled for November or December.  The CKLS grant for a movie projector and screen was denied.  Community response to the abolishment of overdue fines has been positive.  The newsletter was emailed to 436 people in the community.  Sylvan Lawn Care will spray the yard for weeds this fall.  The new cake pan rack was free from the Ellsworth Library.  Marvin Jeffers has been taking care of the recycling.  The preliminary 2014 budget figures indicate that we may need to cut back some but should be okay with the carryover from this year.  Magazines are a big expense and only 1 or 2 patrons take advantage of this service.  Nancy plans to drop any new subscriptions.  The Kansas legislature passed a new law regarding the Children’s Internet Protection Act.  Nancy prepared a sheet showing employee hours and wages that need to be addressed before the end of the year.

Patrisha reported on her meeting with the FLCL/anniversary committee.  Some of their ideas are:  Facebook page, memories booklet, former librarian bios, genealogy workshop May 31 with trace Hamilton and Scott Holl, maybe bookmarks or notepads to commemorate event.  May 4, Sunday, will be the open house at the library to celebrate 100^th year.

Unfinished Business:

Jerry moved to purchase 50 canvas book bags at $8.33 apiece (total $416.63) to sell during the anniversary celebration.  Patrisha seconded the motion.  Motion carried.  Lynne will check with FLCL to see if the present logo/artwork can be used on the bags and to get some ideas if it can’t be used.  The price of the bags will be determined later.

Kathy, Nancy and Terry plan to attend the WEB Fund meeting on October 23^rd to present pictures of the microfilm machine, how it is used by the community and a list of all types of information available on film.  The G.L. Huyett Fund and Post Rock Foundation are still options for this project.

Terry is still working on replacement of the door and suggested that the transom window should be sealed before winter sets in.

New Business

Jerry moved to approve the bills and the new children’s internet safety policy.  Karen seconded.  Motion carried.  Jerry moved to go into executive session from 6:10 pm to 6:20 pm to discuss personnel.  Karen seconded.  Motion carried.  Board came out of executive session at 6:20 pm.

Terry moved to increase Mary’s salary from $7.25 to $7.50/hr and increase her hours to 19.2/week.  Lynne seconded the motion.  Motion carried.  Terry moved to increase Nancy’s salary from $12.00 to $12.25/hr.  Jerry seconded the motion.  Motion carried.

Terry moved to accept Anne’s resignation as president and request for a leave of absence until January 1, 2014, due to upcoming surgery.  Lynne seconded the motion.  Motion carried.  Kathy Moss, as vice president, agrees to fill in for Anne.

Jerry moved to adjourn.  Terry seconded the motion.  Motion carried.  The next meeting will be November 14 at 5 pm.

Respectfully Submitted,

Lynne Metz, secretary

Septemer 12, 2013 Board of Trustees Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

September 12, 2013

Members:  Jerry Philbrick, Patrishia Street, Karen Jeffers, Kathy Moss, Anne Grace

Librarians:  Mary Andersen, Nancy Jensen

Joe Lessor came to our Board Meeting to explain about the process that will come into play concerning the front door.  He is residing in Lincoln, having retired from his job on the West Coast.  He gave the Board a presentation on what he would do to fix the existing doors or what questions to ask if we get a different door.  He passed out papers to let us know the details and cost of the hardware that is needed for the door.

Anne called the Board meeting to order.  After a correction to the last months minutes they were approved.   The correction being the Conceal Carry Policy.  In the August meeting the Board decided to take the gun signs down and delete the Conceal Carry Policy.

Mary gave her librarians report.  The Story Time on Thursday morning has good attendance.  The LEAP students from the Lincoln Elementary School will be coming to the Library every Friday at 3:45 to check out books, do crafts and play games.  Everything is going well.

Nancy gave her librarians report.  She will be doing the payroll early and would like the signers to come in and sign the checks.

The Library will host a ruffled scarf class for October 19^th.  There have been some inquiries concerning having a monthly genealogy club meeting at the Library.  Nancy will put a notice in the next newsletter to see how much interest is received.

Upon researching the guest book for the Open House after the remodeling project in 2009, there were 71 signatures in the book.  As there probably were some who didn’t sign the book an approximate number of 100 people were in attendance for this event.

The amount charged for the public to use the fax from the library will remain the same.  It is in line with what the banks charge.

The Board looked at material concerning shopping baskets for the patrons to use while in the Library.  Nancy found several models that ranged in price from $5 to $25.  Anne will consult the Friends of the Library to see if they would like to take on this project.

Karen made the motion to have Sylvan Lawn Care come to do the spraying for the dandelions.  Patrishia seconded the motion.

Nancy is writing a grant from the CKLS Materials Grant to purchase a projector and screen for the Library.  At present we are borrowing Jim Gabelmann’s equipment.

The Board with the Librarians had discussion about overdue fines.  Jerry made the motion to abolish the late fees (fines).  Karen seconded the motion.  The Board also discussed extending the check out days for books.  Karen made the motion to have the check out period extended from two weeks to three weeks.  Jerry seconded the motion.

The book bags as a fund raiser for the 100^th anniversary celebration was tabled till Terry can be at the meeting.

Anne is working on writing grants for the library from GL Huyett, WEB and the Post Rock Foundation.  Any money we receive will help purchase the microfilm machine as well as other projects.

The Board discussed the door issue again.  Anne will check with Terry to see what is going on with the door.  If there isn’t any activity a final decision will be made in October.

Kathy made the motion to pay the bills for the month.  Jerry seconded the motion.  Checks were signed.

The Board and Librarians went over the Policy Handbook Part III and corrections and deletions were made.

Jerry made the motion to adjourn.  Kathy seconded the motion.

The next Board meeting will be October 10.

Respectfully Submitted,

Kathy Moss, just filling in for Lynne

August 13, 2013 Library Board Meeting Minutes

LINCOLN CARNEGIE BOARD OF TRUSTEES

August 13, 2013

Members:  Kathy Moss, Patrisha Street, Jerry Philbrick, Karen Jeffers, Terry Broberg, and Lynne Metz

Librarians:  Nancy Jensen and Mary Andersen

In the absence of the board president, Anne Grace, vice president Kathy Moss called the meeting to order.

Terry made the motion to approve the minutes of both July 9^th and the July 18^th special meeting.  Terry read the minutes of the special meeting.  Karen seconded the motion.

Mary gave her report on the summer library program.  There was a good turn out and the participants had a great time.

Nancy gave her librarian’s report.  Some of the things on her agenda were dandelions, problems with the west door sticking, Chamber bingo, Hand railing, the internet and the conceal carry policy.

The board viewed samples of the book bags.  The Board will decide on the quality and how many to purchase as a fund raiser for the 100^th anniversary of the library.  Discussion followed and this matter was tabled till the next board meeting.

Anne was to have talked with Mr. Winegar about the WEB Grant for the Microfilm Machine.  Material received from the WEB Grant had questions as how we were going to raise the rest of the money for the Microfilm Machine.  They did not give the Library any funds at this time.  The next money payout will be on October 23.  A Board Member or Members will attend this meeting to answer the questions they have.

Terry explained about the door proposal.  Discussion followed on the door.   We can get a custom made door with popular on the outside and oak on the inside.  Our present door also has window issues as well.  As yet we haven’t discussed the hardware for the door.  We need to get started on this project as the doors have been sticking shut.  Board members looked at the door and glass to see its problems.  We need to get on this project.  Jerry made the motion to purchase the new door.  Karen seconded the motion.

Lynne made the motion to pay the bills for the month and Kathy seconded the motion.

Lynne made the motion to adjourn the meeting and Trisha seconded the motion.  The next meeting will be on September 12, at 5:00.

Respectfully submitted,

Kathy Moss, just filling in for Lynne

July 18, 2013 Special Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JULY 18, 2013

Members present:  Anne Grace, Terry Broberg, Jerry Philbrick, Kathy Moss, Patrisha Street, Karen Jeffers and Lynne Metz.

Librarian present:  Nancy Jensen

     A special meeting was called by president Anne Grace, July 18, 2013, to discuss

the grant application  to the WEB fund from the Lincoln County Economic Development office.  The application was submitted by FLCL member Deb Ortiz.  After review of the application Kathy moved to write a new proposal with $6745, the amount requested and $2250, the amount pledged by the library.  Motion was seconded by Karen.  Motion passed.  Anne will contact the Economic Development director for a new application.

     We plan to apply to the Post Rock Foundation after September 1 for the remaining funds . 

      Jerry moved to adjourn. Kathy seconded.  Motion carried.

Respectfully submitted,

Lynne Metz, secretary

July 9, 2013 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JULY 9, 2013

Members:  Kathy Moss, Patrisha Street, Jerry Phillbrick, Karen Jeffers, Lynne Metz, Terry Broberg

Librarian:  Nancy Jensen

     In the absence of president Anne Grace, Kathy Moss opened the meeting.  The minutes were approved as read. 

     Children’s librarian, Mary, was unable to attend due to family illness.

     Nancy reported on the summer library program:  23 teens and 43 adults have participated with the program ending July 13.  The children’s summer program will continue through July so that LEAP elementary children can participate.  The 1^st Wednesday afternoon adult movie was attended by 7 people.  Citizens State Bank provided popcorn.  July 17^th the movie ARGO will be shown.  Discussion followed as to trying an evening movie.

      CKLS workshops in Beloit, August 14^th will include programming and ebooks.  The technology workshop on technology is October 16 in Great Bend.  CKLS has signed an agreement with Overdrive allowing all the libraries in CKLS to be part of the sunflower eLibrary consortium.  This will enable library patrons to download audio books, ebooks and music with their Lincoln Carnegie Library card.  The website is www.sunflowerelibrary.org.  There is a two week limit for each book, etc. 

     July 13, Luanne Howell will lead an Altered Books workshop and on August 7, Kathy Rippel will teach a class on genealogy internet resources at the library.

     The June/July newsletter was sent to 420 patrons.  The annual audit is being conducted by the City auditor.  Recycling needs to be picked up.  Karen Jeffers volunteered to take care of it.  The sprinkler was apparently left on July 4^th.  Water was found running down the street and in the basement Friday morning.  Lynne will check with Evelyn Schroeder to see if a Friends member just left it on by mistake or if we had some vandalism occur. 

     Nancy passed out the 2014 System Plan which includes the following changes:  Continuing Education money drops from $1000/year to $750/year, annual Technology Plan is required, electronic copy of our Policy Handbook to CKLS is required,  new $250 programming grant is available.

     Some libraries are eliminating overdue fines since it is not a deterrent and is not a good source of revenue. The microfilm bid from Salina Blueprint for a new microfilm machine is $8995.  In addition we will need a computer, tower, mouse and keyboard and a vertical monitor.  FLCL has offered to purchase the computer and monitor.  Anne Grace will write a WEB grant for ¾ of the price if we provide ¼ of the price ($2250).  This could be accomplished with $1083.32 in memorials, $763.59 in special accounts and $403.09 from the general contingent fund. 

     A book entitled Journeys, photography from around the world, was donated by Dr. Dale K. Cole, retired Salina physician.  He is willing to come give a photography workshop or talk about his travels.  Lynne volunteered to send a note of thanks. 

     The fax machine is set up and working.  Both banks charge $2 for the first page and $1 for each additional page. 

     Unfinished Business:  Karen moved to proceed with the WEB grant for the $8995 microfilm machine, including our ¼ part of $2250.  Patisha seconded the motion.  Motion carried.  Book bags were examined and their purchase was tabled.  Terry submitted a report on the west doors. See attached update. 

     New Business:  Jerry moved to pay the monthly bills.  Lynne seconded the motion.  Motion carried.

Lynne moved to set a fax fee of $2/first page and $1/additional pages.  Karen seconded.  Motion carried.

     Jerry moved to adjourn the meeting.  Karen seconded the motion.  Meeting adjourned.  The next meeting will be August 13.  

     Respectfully submitted,

     Lynne Metz, secretary

June 11, 2013 Library Board Meeting Minutes

Lincoln Carnegie Board of Trustees

June 11, 2013

Members Present:  Anne Grace, Kathy Moss, Terry Broberg, Patrisha Street, Karen Jeffers, Lynne Metz

Librarians:  Nancy Jensen, Mary Andersen

     The meeting was called to order by president, Anne Grace.  Terry moved to approve the May 16 minutes.  Karen seconded the motion.  The minutes are approved as read. 

Librarians’ Reports:

     Mary reported that 60 children have signed up for the Summer Library Program-Dig Into Reading which will last through July. Monday Story time has fluctuated from 5-15 children.  The Rolling Hills Zoo Program was attended by 45 children and 15 children enjoyed last Friday’s afternoon movie.  We have received $395 in donations from local businesses:  Meyer Tire and Lube, Lincoln Farm supply, Crangle Law Offices, Chartered, Farmway Credit Union, Insurance Works, Walker Products Company, Inc., Susan Marshall, Dr. G. Derrill Gwinner, Metz and O’Hare, Chtd., Lincoln County Pharmacy, Sixteen 60 Publishing Co.  Lynne will send thank you notes and the board members are encouraged to express their thanks, also.  About 40 children from the LEAP program at LES will be coming to the library on Fridays from noon to 1pm to check out books, do crafts and get acquainted with the library.  The school library will not be open during the summer school period. Program information is posted on the library blog at http://lincolncl.blogspot.com. CKLS came and weeded out the children’s books. The re-labeling project is tabled until after the summer library program is over

     Nancy reported that the west door is still having problems, swelling in the humidity, was unable to be opened for two days.  The door windows also leaked during the rain.  Dennis Cross did fix the door from blowing open when it is really windy out. The door needs to be replaced.  The adult fiction books have been weeded to 3400 books.  The goal is to limit the number to 3,000.  The state aid check for $517 arrived and 2014’s state aid estimate is $475.  The Summer Reading Program for Adults:  every time an adult checks out books he/she fills out an entry form for a drawing for a gift basket.  Drawings are held every week.  Twelve teens are participating in the Teen Summer Library Program. There are guessing jars and ‘make and take” crafts for them.  Weis Fire & Safety inspected approved the fire extinguishers. A monthly adult movie will be shown once a month on Wednesday at 2:30. The first one will be “The Impossible” on June 19.  On August 7, Kathy Ripple, CKLS, will come to do a program on Genealogy sites on the internet.

     The library’s part of the City-Wide garage sale cleared $103 ($21 books, $90 equipment) and was manned by Anne, Terry and Evelyn Schroeder, FLCL president.

     The City of Lincoln workers made a concrete pad, moved the bike rack and the book return bin to make an easy access curb-side book return.  

     The CKLS Trustee training meeting was held in Lincoln June 10.  Members in attendance from Lincoln were Anne, Kathy, Patrisha, Karen, Terry and Lynne.  A total of 22 attended with Minneapolis, Wilson and Luray being represented.  Chris Ripple and Gail Santy presented detailed information about the responsibilities of being a part of the CKLS and state library system.  This included a set of by-laws written by Chris that will cover all the legal and library regulations to follow.  The different CKLS grants were explained.  It is the board’s responsibility to set policies for the library, not micro-manage the librarian.  We are encouraged to build a better relationship with our city council by keeping them informed of our activities and patron use.  It was an in-depth presentation and a good learning tool.

     Kathy moved to approve the bills.  Karen seconded the motion.  Motion carried. 

     The Policy Handbook, Part II Trustee Policies were reviewed.  Terry moved to add the State of Kansas guideline website to the Records Retention Policy.  Kathy seconded the motion.  Motion carried.

      Nancy mentioned that the early copies of the board minutes are becoming frail. A future project could be recopying these minutes in some form to preserve our history. 

     Anne reported that the FLCL are still interested in helping with the purchase of a microfilm reader to replace our aging/no replaceable parts machine.  Anne will follow up with the FLCL about writing grants and Nancy will obtain pricing from Salina Blueprint.  FLCL is planning a photography contest of Lincoln County with entries being displayed at the library. 

    

     Book bags with the library logo were considered as a possible fund raiser.  Terry will ask for free samples first.  It is suggested that we attend the July 8^th city council meeting to thank them for their cooperation in moving the book drop. 

     Kathy moved to adjourn the meeting.  Karen seconded the motion.  Meeting was adjourned.  The next meeting will be July 9, 2013.

Respectfully submitted,

Lynne Metz, secretary