Lincoln Carnegie
Library Board of Trustees Meeting
May 9, 2017
President Kathy Moss called the meeting to order at 5:16
p.m. with Sharon Luck, Sunny McBride, Patricia Street, Patti Winters, Karen
Jeffers, Nancy Jensen and Mary Anderson present.
Motion by Karen Jeffers seconded by Patricia Street to
approve the minutes as e-mailed. Motion
carried.
Election of officers:
·
Sharon Luck volunteered to be Secretary. Sharon
Luck needs to leave early, so Patti Winters was appointed as acting Secretary
in Sharon Luck’s absence.
·
Karen
Jeffers nominated Patricia Street for Treasurer. Sharon Luck seconded the motion. Motion carried.
·
Sharon Luck nominated Kathy Moss for
President. Karen Jeffers seconded the
motion. Motion carried.
·
Karen Jeffers volunteered to be Vice-President.
Mary Andersen provided her report. (Full report attached) There are numerous activities this summer and
help is needed, especially with the Family Construction and Game Night on June
1 from 5-8 p.m. Touch a Truck program
will be held in the park later this summer.
LEAP students will be visiting the library once a week this summer. Friends of the Library had donated money last
year that was not completely used. Those
funds will be utilized for summer programs this year. After discussion, it was
decided that flyers of the summer library programs be sent home the Monday
before school is out, hopefully decreasing the possibility of kids leaving the
flyers in the book bags all summer long.
Nancy Jensen gave her report. (Full report attached) Items discussed were Workman’s Comp (carrier
is looking for a new company); Library has been sprayed by World Pest Control
(yearly); Fire Extinguisher check completed; automatic door opener is installed
and working properly; vacation; GAAP Waiver; Bills Payable resolution;
One-Patron-One-Account; books have been moved; summer program preparation in
progress.
Parking lot use after hours was discussed. This typically
wouldn’t be an issue, but the individual(s) utilizing the lot after hours leave
a large amount of mud in the lot. City
Hall will be contacted to determine if the use of the parking lot can be
limited to patrons using the library during business hours or not.
Motion by Kathy Moss seconded by Sharon Luck to let the
librarians decide on the One-Patron-One-Account issue. Motion carried.
CKLE Trustee training list was shared. Board members were encouraged to attend the
trainings if possible. Trainings are
June 13 in Clyde; July 22 in Logan; September 19 in Claflin and October 14 in
Glen Elder.
Sharon Luck left the meeting at 5:57 p.m. .
Karen Jeffers inquired about the metal railings in front of
the library. Nancy Jensen stated that she will be visiting with Mr. Lange at
Lincoln High School in August and see if they would be interested in making the
new rails.
Motion by Sunny McBride seconded by Karen Jeffers to accept
the policy changes as follows: 1) The Board will consist of eight
trustees. Seven of the trustees are
appointed by the Mayor with the approval of the City Council. The Mayor is the 8th trustee. 2) The
library encourages Board members to attend continuing education opportunities –
especially system workshops and state library conferences. The library will pay for mileage, meals,
parking, motels, etc. for attendance at continuing education function approved
by the Library Board. The current state
mileage rate will be used for mileage reimbursement. 3) The
third notice will be sent by mail or by e-mail at three weeks overdue. At this point, the patron’s account is
suspended and renewals are not allowed.
The item must be returned or paid for.
A suspended account means that patrons cannot use the computers or check
any items out. 4) Children 7 years old and under must have a
parent/caregiver in the library with them.
Motion carried.
Bills needing paid were discussed. Motion by Patricia Street Seconded by Sunny
McBride to pay the bills as presented.
Motion carried.
Motion by Karen Jeffers seconded by Patricia Street to pass
the resolution waiving annual requirements of Generally Accepted Accounting
Principles. Motion carried.
Motion by Sunny McBride seconded by Karen Jeffers to allow
payment of interim bills for KS Gas Service, AT&T, Nex-Tech, Amazon,
Employees, Federal & State Government and KPERS. Motion carried.
One Patron- One Account was discussed in length. There are many issues that could arise with
this system. It was stated to relay the
board was not in support of the One-Patron-One-Account Proposal.
Motion by Karen Jeffers seconded by Sunny McBride to allow
library programs to be held at the library after hours. Motion carried.
With no further business, motion by Patricia Street seconded
by Sunny McBride to adjourn the meeting. The meeting adjourned at 6:10 p.m.
Submitted by
Patti Winters, Acting Secretary
