July 12, 2016 Library Board Meeting Minutes

Members Present:  Kathy Moss, Karen Jeffers, Tracy Broberg, Patrisha Street, Sunnie McBride,

Sharon Luck, Lynne Metz

Staff Present:  Nancy Jensen, Mary Andersen

Kathy opened the meeting and Karen moved to accept the June minutes with Sharon adding a second.  The minutes are approved as written.

Mary reported on the children’s library activities.  114 children signed up for the summer reading program. The Teen Advisory Board will be leading July Story times. Story Time will resume the second week of September following an August break. The Program at the Park was led by 20 teens and a big success with the children.

Nancy reported that 37 teens and 35 adults participated in the Summer Library Program and there was good participation in the “activities.”  The phone service was transferred from AT&T to NexTech on June 29.  This has interrupted our ability to fax so she is looking into another avenue.  The extra FLCL Book Page Magazines were distributed to the Lincoln medical offices. Inside is a sticker saying “if you find a book you want to read, contact the Library.” Nancy would like to try having adult programs/classes again probably in the evening.  She would adjust her daytime hours so she wouldn’t be working extra hours.  It is time to wax and buff the lower floor again.  We have $300 from CKLS for Special Projects and hopefully FLCL could pay the rest. Nancy asked the board how many of the monthly reports are being used by the board and whether quarterly reports would suffice in certain areas.  The consensus was to keep the income and expenses sheet and bills information available each month and the other itemization of library use printed quarterly.

Discussion followed concerning patrons who have overdue items at other libraries and may request a new library card from us.  The subject was tabled to the next meeting. Terry will attend the next FLCL meeting and present a request for 2 heavy duty outdoor trash containers and a heavy duty pencil sharpener.  Lynne moved to approve the bills with Sunnie adding a second to the motion.  Motion carried.

Sharon moved to adjourn the meeting with Lynne adding a second to the motion.  The next meeting will be on August 9, 2016.

Respectfully submitted,

Lynne Metz, Secretary

May 10, 2016 Library Board Meeting Minutes

MEMBERS PRESENT:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Lynne Metz, Sharon Luck

LIBRARY STAFF:  Nancy Jensen, Mary Andersen

Kathy opened the meeting, introducing Sharon Luck as our new board member.  Karen moved to approve the April 12 minutes.  Patrisha seconded the motion.  The minutes are approved.

Mary reported that Story Time will close this week with Jeff and Kaye Metzler giving the program.  It will resume in July.  She prepared fliers for the elementary students to take home following the Dan the Man Magician program the last day of school.  The blog has all the summer information on it for children and adults.  The information is also on Live Lincoln website.  The Teen board met and 13 students volunteered to help with the summer programs.  They would like to have an outdoor movie at the library June 10 or 11, starting at sunset and be open to any teen.  The Friends group is taking care of the alumni week-end activities.  She plans for the LEAP students to do some community service when they come to the library.

Nancy reported that she will be attending CKLS’s spring workshop this week.  She has the new updates ready for the Trustee Notebooks.  World Pest Control came May 3 for our annual treatment.  CKLS delivered the new laptop.  She put locks on the outside water hydrants since someone had turned the water on and left it running.  Mindy and Terry each have a key.  The Memorial album is complete and is by the south window.  The toilet has been plugged up again.  It was advertised that there would be tours of the library on the Alumni weekend.  FLCL doesn’t know anything about this and will only be passing out bookmarks and information that Mary has provided.  The Teen and Adult summer Library Program will start on May 23 and end on July 16.  The teen theme is Get in the Game and the adult theme is Exercise Your Mind. Nancy did some further research into the internet and phone contract.  The best way to go seems to be to keep the internet with AT&T and switch to Nex-Tech on the phone.  CKLS mandates that we must have an annual resolution to pay certain bills every month without prior board approval. Most of these bills are payed with automatic withdrawals from the bank account and are due before our monthly meeting.

Lynne moved to continue our internet contract with AT&T and change to Nex-Tech for the phone service.  Karen seconded the motion.  The motion carried.

Lynne moved to approve the bills for this month.  Patrisha seconded the motion.  The motion carried.  Election of officers was discussed and the present officers agreed to serve another year.  The following officers are:  Kathy Moss, President, Karen Jeffers, Vice President, Lynne Metz, Secretary, and Patrisha Street, Treasurer. Lynne moved to elect the slate of officers as presented.  Karen seconded the motion.  The officers for the 2016-2017 term are selected.

Discussion was held concerning the Teens movie night.  Sunnie offered to help Mary again and the consensus was to hold the movie outside at the library, notifying the neighbors in advance.

The library will be open as usual on the Alumni week-end, and all are welcome to come see the library on a self-guided tour. 

Sunnie moved to pay the following bills by their due date when that date falls before the monthly regular board meeting:  Kansas Gas Service, AT&T, Nex-Tech, amazon, Janet Suelter, Federal and State Governments for payroll taxes, KPERs, Employee payroll, emergency expenses.  Patrisha seconded the motion.  The motion passed.

Sunnie moved to adjourn the meeting.  Patrisha seconded the motion.  The next meeting will be on June 14, 2016.

Respectfully submitted,

Lynne Metz, Secretary

June 14, 2016 Library Board Meeting Minutes

Members Present:  Karen Jeffers, Patrisha Street, Terry Broberg, Sharon Luck, Sunnie McBride, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

Karen opened the meeting in the absence of Kathy Moss.  Sharon moved to accept the May 10 minutes.  Lynne seconded the motion.  The minutes are accepted.

Mary gave her report on the Children’s Library activities. There are 74+ children signed up for the summer reading program.  27 children came to the Thursday morning special program.  Rolling Hills rescheduled for Tuesday, June 21^st, due to a change of schedule.  LEAP came with 19 LES students and were allowed to choose the activity they wanted for the hour.  14 TAB members and 2 guests came to the outdoor movie.  Sunnie was popcorn maker/chaperone once again.  Four seniors are going off the board and four teens have signed up for the coming year.  They will be sponsoring the Family Fun Day at the park on June 30.

Nancy reported the following:  Workers Comp Insurance has increased from $279 to $800.  The company now has a $500 base fee plus the normal fee. He is looking to see if he can find a better plan for next year.  FLCL has purchased a subscription to Book Page, which includes 50 copies/month for patrons.  Seven people came into the library during the Alumni Weekend and were given out bags with Library information.  Advantage Company has the Lincoln newspaper microfilmed up to the end of 2015.  The cost will be $350 and she asked for a copy.  FLCL paid for the last roll of microfilm in September, 2011, and hopefully when they meet in September they will reimburse us the cost.  The Fire Extinguisher Inspection didn’t find any problems.  He did move one of the four into the new part of the building.  The City Auditor examined our books.  The Spring newsletter went out to 611 patrons on May 18.  CKLS is offering to come and do a library evaluation and provide suggestions on how to improve the library.  Nancy handed out the updated version of board members information. I would like to ask FLCL for outdoor trash cans and an electric pencil sharpener.  Terry volunteered to go to the Friends meeting in September and request the above.  The Teen Summer Program is going well with scavenger hunts being popular with the jr high boys.

There was no old business or new business.  Sunnie moved to pay the bills with Sharon adding the second.  The bills will be paid.  The next meeting will be July 12, 2016.

Respectfully submitted,

Lynne Metz, secretary

April 12, 2016 Library Board Meeting Minutes

MEMBERS PRESENT:  Kathy Moss, Anne Grace, Terry Broberg, Patrisha Street, Karen Jeffers, Lynne Metz

LIBRARY STAFF:  Nancy Jensen, Mary Andersen

Kathy opened the meeting.  Terry moved to accept the March minutes with Trisha seconding the motion.  Motion carried. 

Mary reported on the Children’s Department.  Prizes and crafts have been ordered for the SLP and CKLS printed flyers to send home with grade school students, flyers to put in businesses, registration forms and letters requesting donations for the SLP.  Dan, Dan the Magic Man will be performing at LES on May 19 at 1:00pm and Rolling Hills Zoo will present the program at the library on June 9 at 10:15.  LEAP has $650 budgeted for the library for crafts and supplies.  LEAP students will come to the library on Friday mornings June 10-July 1^st.  Jill Cagle has volunteered to help with crafts.  The Teens meet April 22 and hopefully they will help with the alumni weekend and the SLP. 

Nancy reported that she put up table tents at the local eating businesses for National Library
Week.  She has finished weeding the nonfiction section.  Mr. Koch approved using some of the LEAP money for toilet paper and paper towels. The CKLS technician fixed our laptop.  Mindy and Terry have cleaned up the landscaping, adding new soaker hoses and mulch.  The mulch was donated and applied by Lincoln Building Supply (Vicki Meier, Rita and Greg Serrien). The insurance inspector was here and will make a report to the city.  Sharon Luck has agreed to be our new board member, replacing Anne Grace who has been a productive board member. CKLS is looking for nominations to their executive committee. The NOOKs are not being used and Nancy would like to use them as prizes for the adult summer library program. Our phone and internet contract with AT&T ends June 30. 

Nancy and Mary have written a policy regarding unattended children at the library.

 The responsibility for the safety and behavior of children in the Library rests with the parent/caregiver and not with Library Staff.  Library Staff cannot be responsible for children who are unattended or demonstrating inappropriate behavior.  Children who exhibit inappropriate behavior may be asked to the leave the Library.  If the child is unable to leave the Library without an adult, he/she should not be in the Library without an adult. The following guidelines will be followed:

 Children under the age of 7 must have a parent/caregiver in the Library with them.  Caregivers must be at least 14 years old.  If a child under the age of 7 is found in the Library without a parent/caregiver, the parent/caregiver will be called to come pick up the child. If the parent/caregiver cannot be reached, the Lincoln County Sherriff’s department will be called to assist the child.  Children 7 years old and older may use the library unattended by a parent/caregiver.  However, the parent/caregiver is still responsible for the behavior and the well-being of the child.  The child is expected to follow the Library’s Patron code of Conduct and may be asked to leave the Library if he/she exhibits inappropriate behavior.  The Library assumes no responsibility for the whereabouts of an unattended child who has been asked to leave the Library.

The Patron Code of Conduct is intended to encourage behavior that supports the library’s mission of providing a safe, clean, organized and appropriate environment.  Behavior becomes unacceptable when it interferes with this mission, compromises the rights of others, causes damage to the building or equipment or causes injury to oneself or others.  Under most circumstances, those willing to modify unacceptable behavior will be welcome to stay.  However, those unwilling to comply or those committing egregious acts will be asked to leave the library.  If necessary, the authorities will be called.  Parents/caregivers are responsible for the conduct and safety of children under their care.

Examples of unacceptable library behavior include, but are not limited to:

1.      Abandoning or leaving young children unattended.  All children under the age of 7 must be accompanied by a caregiver at least 14 years old.

2.      Abuse, vandalism or inappropriate use of books, movies, tables, chairs, computers, or other electronic equipment or property.

3.      Excessive noise/ noise that disturbs others.

4.      Disruptive use of cell phones, radios, TVs or other electronic products.

5.      All food and drink is prohibited within the building, except what the library makes available during programs.

6.      Blocking and/or congregating near library entrances.

7.      Inappropriate public displays of affection.

8.      Illegal activity of any kind

9.      Using library telephone without specific permission by a member of the library staff.

10.  Loitering, sleeping or roving through the building with no apparent intention of using library materials or resources, or following staff members or other library patrons around the building or otherwise engaging in harassing behavior.

11.  Inappropriate, unruly, offensive or aggressive behavior and language of any type.

12.  Possessing, consuming or being under the influence of alcohol or  illegal drugs.

13.  Selling, soliciting, campaigning or petitioning

14.  Smoking or tobacco use of any kind, including the use of electronic smoking devices.

15.  Verbal abuse, physical abuse or sexual harassment of library users or staff. Engaging in any behavior that infringes on the rights of other patrons to use the library and its facilities peacefully and with enjoyment

Terry moved to pay the bills.  Anne seconded the motion.  The motion carried.  There were no nominations for the CKLS Executive committee.  Karen moved to remove NOOKS from collection and use them as prizes for the Adult Summer Library Program.  Lynne seconded the motion. Motion carried.  Discussion followed in regard to the AT&T contract and Nex-Tech prices.  Nancy will look further into the pricing.  Lynne moved to accept the Unattended Child and Patron Code of Conduct policies.  Trish seconded the motion.  Motion carried.

Lynne moved to adjourn the meeting with Trisha as second.  The next meeting will be May 10, 2016.

Respectfully submitted,

Lynne Metz, Secretary