September 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

SEPTEMBER 8, 2015

Members Present:  Karen Jeffers, Anne Grace, Sunnie McBride, Terry Broberg, Patrisha Street, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

In the absence of president, Kathy Moss, Karen opened the meeting.  Anne moved to approve the minutes of August 11, 2015.  Patrisha seconded the motion.  The minutes are approved as written.

Nancy reported going to a CKLS meeting on policies and bylaws.  CKLS wants each board to add new bylaws to our policy handbook.  She will present them at the October meeting.  She contacted CKLS to see if this year’s competitive grant would work for a book display and they said no.  She presented two options for a mobile pyramid display. The Post Rock Community Foundation workshop will be September 17 at 6:30pm.  We are invited to attend.  The Fall Newsletter was e-mailed to 623 patrons.  World Pest Control did our annual treatment.

Mary reported that she is working on the fall/winter story time schedule using a school theme, focusing on letters, numbers, pre-writing skills, etc.  Sharon Markley will be holding her Parents As Teachers playgroups once a month during story time.  Mr. Koch and Mr. Cavalli agreed to the LEAP kids coming to the library the 2^nd and 4^th Friday of each month.  They are providing $300-$400 to purchase crafts. The Teen Board entered “cupcake wars” at the Post Rock Festival with 14 teens participating. She is working on the children’s non-fiction section.

Terry reported that Mr. Naegele will finish fixing the stonework soon and is preparing an estimate on cleaning the old limestone. The Mobile Pyramid Display information was made available.  Some members wondered if this could be a project for the wood-working students at the high school, or if Crestwood Cabinets would be interested in making it.  Terry will contact Crestwood.   Lynne moved to pay the current bills.  Anne seconded the motion.  The motion carried.  Patrisha moved to adjourn with Anne seconding the motion.  The next meeting will be October 13, 2015.

Respectfully submitted by Lynne Metz, secretary

August 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

AUGUST 11, 2015

MEMBERS PRESENT:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Lynne Metz, Anne Grace

LIBRARIANS PRESENT:  Mary Andersen

Kathy opened the meeting.  Anne moved to accept the July 14 minutes.  Karen seconded the motion. Motion carried. 

Nancy’s report included the following:  The City raised the library’s budget to $40,495 for 2016.  This is an increase of $907. We received a grant to purchase copies of the 2015 notable books suggested by the state library.  These books are either about Kansas or written by Kansas authors. Mindy Lewick has been looking out for the landscaping and has nursed the dead looking plants so that they are putting out new leaves.

Mary reported on the final numbers for the 2015 Children’s Summer Library Program.  142 kids participated, an increase from 118 in 2014 and 63 in 2012.  There were 8 programs at the library/park with average attendance of 46, 8 weeks of crafts with average of 39, 8 story times with average attendance of 27 and 1 program at the grade school with 200 children present. The guessing jars were popular again with 35 participants per week.  We received $575 in cash donations from local businesses. More children’s books are being checked out during the summer program 182/week compared to 163/week last year. Kathy commented that this is the future of our library and thanked Mary for her tireless commitment.

Mary reported that the teen group met and elected officers this week.  Twenty teens helped with the summer program, with two kids per activity.  They plan to enter the Cupcake Wars event into the Post Rock Festival. 

No unfinished business was presented.  Lynne moved to pay the outstanding bills.  Anne seconded the motion.  Motion passed.  Lynne moved to adjourn the meeting.  Patrisha seconded the motion. The meeting was adjourned and the next meeting will be on Tuesday, September 8 at 5:15.

Respectfully submitted,

Lynne Metz, secretary

July 2014 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JULY 14, 2015

Members Present:  Kathy Moss, Patrisha Street, Karen Jeffers, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen

Kathy opened the meeting.  Patrisha moved that the June 9 minutes be approved.  Terry seconded the motion.  The motion carried. 

The Children’s Department report was summarized.  There was excellent attendance (132) for the summer library program which will end July 31.  Over 50 kids attended the final program at the park which recognized our hometown heroes (police, fire and ambulance personnel).  $575 was raised from local businesses in cash donations and prizes and all thank you notes have been sent.  The Teen Advisory board has been very helpful and have decided to enter the Post Rock Festival with a Cupcake Wars event.  They will meet every other month and will elect officers on August 10 and have decided to keep the number of members on the board to a maximum of 25.  Mary would like to change the afterschool LEAP program to twice a month instead of every week. 

Nancy presented her report.  The Adult and Teen summer program has seen 36 teens and 45 adults and the “ blind date with a book” idea went over very well. The toilet was filling slowly, but Mr. Hayworth fixed it.  Nancy has been looking for a special way to use the $980 memorial for Don Meili.  One idea is a mobile pyramid book display that would be replace the bookshelves at the doorway. She presented a Materials Donation Policy after researching other libraries policies.  People often want to drop off old, unusable books to clean out a house, etc.  This policy designates that books, DVDs, audio books and video games will be accepted with the understanding that the library assumes the right of disposal and/or use and nothing would be returned to the donor.  She would like to be relieved of the watering duties, as some areas are flooding and others are not getting water . 

Nancy presented the Policy Changes covering Library Cards and Overdue Items.  Children, 10-13 can get a Juvenile Library Card with a parent’s signature, but may only check out one book or DVD at a time, no games. Teens, 14 yrs, can get an adult library card with photo ID.  New Patrons will have a probation period of 4 months.  The Overdue Policy includes:  e-mail or mail overdue notices sent at 1 and 2 weeks without any penalty.  At 3 weeks the account will be suspended and the patron cannot renew the item. At 4 weeks overdue, the account is suspended and the only way to be reinstated is to return all of the items or pay for them. At 8 weeks overdue, we consider the items to be lost and must be paid for and your account will be permanently restricted.  Patrons will be charged for lost and damaged items as written in the policy. Karen moved to accept the Policy changes regarding Library Cards and Handling Overdue Items.  Terry seconded the motion.  The motion carried.

Lynne moved to approve the monthly bills. Karen seconded the motion.  Motion carried.  Lynne moved to accept the Materials Donation Policy.  Patrisha seconded the motion.  Motion carried.  No action was taken on the Mobile Pyramid Book Display.  Nancy brought up that the watering of the landscaping was becoming a problem since the hoses weren’t working efficiently.  Terry suggested talking to Mindy Lewick about suggestions or possibly taking over the job and asking FLCL to finance the pay.  The stone work is not quite completed and Terry will call the mason to finish the project.  In regard to the LEAP program, all agreed that twice a month was fine instead of every week.

The Board policy regarding attendance was reviewed:  any board member missing two consecutive meetings without an acceptable reason will be considered uninterested in Board matters and will be expected to resign.  Attendance is important since we need a quorum of 5 to conduct business, but all have outside obligations that may conflict.  No change was made to the policy.

Patrisha moved to adjourn the meeting.  Karen seconded the motion.  The meeting is adjourned until August 11 at 5:15pm.

Respectfully submitted,

Lynne Metz, secretary

June 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JUNE 9, 2015

Members Present:  Kathy Moss, Anne Grace, Karen Jeffers, Terry Broberg, Patrisha Street, Sunnie McBride, Lynne Metz

Library Director Nancy Jensen,   Children’s Librarian Mary Andersen

Kathy called the meeting to order.  Anne moved to accept the May 12, 2015 minutes as written.  Karen seconded the motion.  Motion carried.

Mary reported the following attendance:  120 summer Library Program, over 50 attended the Tuesday Therapy dog Program, 39 for Story time led by the teen advisory board members, 30 kids for Kid’s Game Day and 12 teens for Teen Game Day. The Teen Advisory Board have been enthusiastic, helpful and reliable. Donations of $465 have been received from area businesses.

Nancy reported that CKLS 2016 System Plan will require an annual written evaluation of the Library Director and a description of new trustee recruitment and orientation process. Quite a few adults have signed up for the Summer Reading Program, having a blind date with a book. The new laptop from CKLS is here.

Lynne read a thank you note from Mindy Lewick for the $20 gift certificate Anne got to show our appreciation for her help in the landscaping project.

Terry reported that the replacement stones for the limestone repair project will be installed this week.  The project will be completed. 

Nancy handed out information on overdue items, new patron probation period and restrictions that she has compiled.  Part of the information included our present policy of 6 month probation for new card holders, restricting them to checking out 3 items (only 1 DVD or game).  Lynne moved to change the probation period on new patrons to 4 months.  Terry seconded the motion.  The motion carried.  Other things to consider are the age of issuing a library card to 10-13 year olds, (now 12 with parents co-signing), allow teens to get an adult library card at age 14 (their own responsibility) and the length of overdue time to suspend a patron’s account and charges for lost and damaged items. The Board members asked Nancy to consolidate the information regarding the above so that a vote could be taken at the July meeting.

Patrisha moved to pay the bills and Sunnie seconded the motion.  The motion carried.  Patrisha moved to adjourn the meeting and Sunnie seconded the motion.  The meeting is adjourned until July 14, 2015 at 5:15pm.

Respectfully submitted,

Lynne Metz, secretary

May 12, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF DIRECTORS

MAY 12, 2015

Members Present:  Kathy Moss, Anne Grace, Patrisha Street, Terry Broberg, Karen Jeffers, Lynne Metz, Sunnie McBride

Librarians Present:  Nancy Jensen, Mary Andersen

Kathy opened the meeting.  Anne moved to accept the April 14 minutes.  Karen seconded the motion.  The motion carried.  We welcome Sunnie McBride as our new board member.

Mary reported that the Summer Library Program is ready to go: the schedule and flyers are complete, letters requesting donations from businesses are ready to be delivered, and a kick off power-point will be given preceding the magician act at the grade school.  Cecilia Tagtmeyer, high school librarian, helped with signing up teens, 8-12 grades, for the Teen Advisory Board. Twelve students met and enthusiastically signed up to help with the summer program schedule.  The last program of Our Hometown Heroes will be June 30^th at the park, including the fire and police departments.  Sunnie suggested that the kids make a “poster/shield” with personal thanks to be given to each department.

Nancy reported that our monthly internet bill will increase from $45 to $52 per month.  Because the CKLS check and the City Fund check were received in March, Nancy had to borrow money from the contingency fund to pay the bills.  This money has been replaced following receipt of the checks. Currently new patrons are placed on probation for 6 months (only check out 3 items, 1 of which can be a DVD or video game). Does board think this is too long a period? The Summer Library program for adults is Escape the Ordinary.  To encourage patrons to be more adventurous in their reading, she is starting a “Blind Date with a Book”.  The books will be wrapped in paper with a short description on the cover.  The teen program is Unmask and will have guessing jars, puzzles/quizzes, teen coloring pages, drawings for Finch theater tickets and a game day.  It has been suggested to change the board meeting time.

 Nancy printed and distributed new pages for the policy handbook. The board member/employee address sheet will be updated to include Sunnie’s information.  CKLS will be providing another free computer this summer.  She has chosen a laptop that can be hooked to the projector which will project onto the big screen.

Unfinished Business:  Terry reported that Mr. Naegele projects the work on the limestone repair on the north side of the building to begin the third or fourth                         week of May.  She has been in contact with FLCL president Evelyn Schroeder about payment of their $2900 donation.  The landscaping has been completed thanks to Terry and Mindy Lewick who donated her time and talent in choosing plants and helped Terry with the planting.  Terry has submitted a bill to FLCL for replacement plants, mulch and plant food.  Anne volunteered to get a $20 gift certificate to Lincoln Building Supply to go with a thank you to Mindy. 

New Business:  Patrisha moved to approve the bills.  Anne seconded the motion.  Motion carried.  Anne moved to unanimously elect Kathy- president, Karen-vice president, Lynne-secretary, and Patrisha-treasurer.  Lynne seconded the motion. Motion carried.  Lynne moved to change the board meeting time from 5pm to 5:15pm.  Terry seconded the motion.  Motion carried.  Discussion followed about the 6 month waiting period for new patrons.  Nancy will provide information at the next meeting as to how many items we are losing because of people moving in and out of Lincoln.  Discussion followed about allowing the teen board to meet after normal library hours.  The consensus was to see what would work best for Mary and the students.  Mary asked Terry to distribute summer program flyers during the month of June.

The next meeting will be June 9, 2015 at 5:15.

Karen moved to adjourn.  Terry seconded the motion.  The meeting is adjourned.

Respectfully submitted,                                                                                                                                       

Lynne Metz, secretary

April 14, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

APRIL 14, 2015

MEMBERS PRESENT:  Kathy Moss, Jerry Philbrick, Terry Broberg, Patrisha Street, Lynne Metz

LIBRARIANS:  Nancy Jensen

Kathy opened the meeting.  Terry moved that the March 10, 2015 minutes be approved.  Jerry seconded the motion. Motion carried.

Children’s Librarian Mary’s report included plans for the summer reading program, story time and the teen advisory board.  We received a $250 programming grant from CKLS and Mary has arranged for magician Korso the Curious to perform on the last day of school at the grade school.  FLCL will also help with any extra expense. The Summer Reading Program’s theme is “Every Hero Has a Story”, geared for students age 7 to 10 and will be held on Tuesdays during June. Programs already scheduled are: Pastors Kaye and Jeff Metzler with a Western Hero theme, CARES from Concordia with a therapy dog, and Smoky Hill PBS. Other ideas include EMS/firefighters. We are considering some game days in the schedule since the last one was so successful.  Story Time is a success with over 30 kids for Easter week and 29 for this past week. She has contacted two teachers and the librarian at the high school asking for name suggestions to serve on the Teen Advisory Board.  The letter and application form are attached to the minutes.

Director Nancy reported that the printer for the microfilm reader, purchased by FLCL, is installed.  Some people have been using the outside electrical outlets to charge their devices. Discussion followed and all agreed that there was not much to do about it. Game day hosted about 40 students, a real success.  It was suggested to offer water instead of soda to go with the popcorn. She would like to use some of the 100^th anniversary book bags for prizes for the summer program. Everyone agreed with this idea.

We need a policy for video game check out.  The FLCL will no longer take care of the landscaping, but would pay for any replanting. The children’s library memorial in honor of Evelyn Bolte is nearly $1300.

Unfinished Business:  Terry talked to Keith Naegele in regard to the limestone repair.  The mason has had some health problems and will take care of it as soon as he able. Terry reported on the resolution pertaining to including patrons as possible board members who live outside the city limits of Lincoln.  She talked to the city attorney who told her that it is a state requirement that board members reside within the city and it would take an ordinance to override that. This matter will be taken up at a later date.

New Business:  Lynne moved to pay the current bills with Patrisha seconding the motion.  Motion carried.  Lynne moved to set the Video Game Check Out Policy to allow one game to be checked out for one week. Terry seconded the motion.  Motion carried.  Terry, Lynne and Patrisha volunteered to look into the landscaping with Terry calling Kathy Lupfer-Nielsen for help. The following names were put up for the new library board position due to the culmination of Jerry’s term: Ann Cardwell, Sunny McBride, Carlene Friesen, Donna Walker.  Lynne will call these women.  All agreed that if one candidate agreed, she would be submitted to the City Council for approval.  Lynne thanked Jerry for his many years of service on the board of trustees, through the building phase up to now.

The next meeting will be May 12, 2015.  Jerry moved to adjourn the meeting.  Lynne seconded the motion.  Meeting was adjourned.

Respectfully submitted,                                                                                                                                    

Lynne Metz, secretary

March 10, 2015 Library Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

MARCH 10, 2015

MEMBERS PRESENT:  Kathy Moss, Anne Grace, Jerry Philbrick, Terry Broberg, Patrisha Street, Karen Jeffers, Lynne Metz

LIBRARIANS PRESENT:  Nancy Jensen, Mary Andersen

President Kathy called the meeting to order. Jerry moved to accept the February minutes. Lynne seconded the motion and the motion carried.

Children’s Librarian Mary reported that story time and leap activities are well attended.  She attended the CKLS summer library program workshop in Hunter.  This year’s theme is: EVERY HERO HAS A STORY. Teen advisory boards are being organized at various libraries to help with programs and provide suggestions for books, movies, activities, etc.  Mary is interested in establishing a teen advisory board to organize and help with programs and provide input. She presented various ideas on how this board would be structured, qualifications and guidelines.  See the attached sheet containing a mission statement, qualifications and guidelines. Mary got approval for a program grant from CKLS and will ask FLCL for a $200 match. 

Director Nancy reported that we received the first installment of $19,000 from the City of Lincoln. In addition the City also included the $750 for limestone repair. Half of the State Library aid money of $200 has been received. Thanks go to Jerry and Anne for hanging the historical pictures. KEY OFFICE sent a renewal maintenance contract for the copier for $279.11, the same price as 2014. The Lincoln County Tourism coalition is printing a new brochure.  It will cost $90 for the library to be included. Nancy presented a resolution to change the residency requirement of board members using the eastern 2/3 of Lincoln County. Game Day will be Wednesday, March 18 from 2-5pm during spring break. Fliers will be distributed at the schools and the community. Another one of the light fixtures in the addition has a bad ballast and RT has ordered a replacement. Nancy would like to ask the FLCL to finance a printer for the microfilm reader.

Anne moved to approve the bills.  Karen seconded the motion.  The motion carried.  Anne moved to approve the following resolution: 

Whereas the Lincoln Carnegie Library has a large percentage of patrons that reside outside of the city limits, the library board, hereby, passed the following resolution:  “All members appointed to the library board shall be residents of the City of Lincoln or of the following townships in Lincoln County:  Salt Creek, Logan, Colorado, Madison, Scott, Beaver, Elk Horn, Franklin, Battle Creek, Marion, Indiana and Valley.  The library board may have no more than 1 member at one time living outside the City of Lincoln.

Lynne seconded the motion.  The motion carried.  Terry volunteered to present the resolution to the Lincoln City Council at the April meeting.

Lynne moved to participate in the new tourism brochure with an updated picture for $90.  Terry seconded the motion.  The motion carried.

Jerry moved to adjourn.  Karen seconded the motion.  The meeting was adjourned.  The next meeting will be Tuesday, April 14, at 5pm.

Respectfully submitted,

Lynne Metz, secretary

February 10, 2015 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

FEBRUARY 10, 2015

Members Present:  Kathy Moss, Anne Grace, Jerry Philbrick, Patrisha Street, Terry Broberg, Karen Jeffers

Librarians Present:  Nancy Jensen

President Kathy called the meeting to order.  Jerry moved to approve the January 8 minutes.  Karen seconded the motion.  The motion carried.

MARY’S REPORT:  Children’s Department

I will not be at the board meeting. I am going to Nebraska to visit Nicki and the grandkids for my birthday.

Everything is going well. I have purchased the LEAP crafts to get us through until the end of the year. I will be sending a bill to the board office for reimbursement of LEAP expenses.

I have made a schedule and plan for story times through the end of April. We are doing an Under the Sea theme with story times about Oceans, Mermaids, Sharks, and Pirates. We will also be celebrating Valentine’s Day, St. Patrick’s Day, Easter, the First Day of Spring and Earth Day. We will end with a big “Beach Party.”

Sharon Markley will continue to come the 3rd week of the month with her Parent’s As Teachers Playgroup and I have asked Kaye and Jeff Metzler to do another story time with music. The kids have really enjoyed their past performances.

I have not decided if I will take a short break in May to get ready for the Summer Reading Program or continue story times in May.

I am wondering if any of you have small cake decorators that I could use to decorate cookies with the story time and LEAP Kids for Valentine’s Day. I am looking for the small metal ones or something similar. If you do, and are willing to share, please write your name on it and bring it to the board meeting or any time before 2-12-14.

NANCY’S REPORT:

FLCL: Mary and I are going to put together a wish list of items that we would like for the FLCL to purchase for us. We will present the list to the Board at the March meeting and then give it to the FLCL.

Yearly Reports: I completed all the yearly reports for CKLS and the State Library. I also got all the employer reports done.

Staff Computer #2: I have been having problems with staff computer #2. The payroll module on Quickbooks hasn’t been working right and the tech support at Intuit thought our problem might be that this computer was running vista instead of windows 7. I installed windows 7 on the computer (a clean install, I couldn’t do an upgrade, which means that everything on the computer was erased and I had to put everything back on again.) The computer seems to be working ok, so I am hoping the problem is fixed.

Copier: The copier has been giving us problems for the last 3 to 4 months. The repairman would come, replace a part and leave thinking it was fixed. It wouldn’t be. He would come back, replace another part and same story. Last week he was back out and I think that this time the copier is really fixed.

Online Banking: Kathy contacted the banks and I am now able to get bank statements from the Citizens Bank over the internet. I have a form that the Bank of Tescott needs signatures on. Once it is signed and returned I will be able to get their statements over the internet.

Game Day: Mary and I want to do another Game Day over Spring Break (March 13-22). Not sure what day yet. What works for everyone?

Hanging Pictures: I don’t remember if someone volunteered to hang the pictures. We decided where to put them but I wasn’t sure if someone was going to do the actual hanging. Someone as in not me, I am a terrible picture hanger.

 UNFINISHED BUSINESS None to report.

NEW BUSINESS

Anne moved to approve the bills for January.  Jerry seconded the motion.  The motion carried.

Decision was made to hold the Game Day on March 18th

Anne and Jerry will hang the pictures on the wall.

Jerry moved to adjourn the meeting.  Anne seconded the motion.  The meeting is adjourned and the next meeting will be Tuesday, March 10, 2015.

Respectfully submitted,

Patrisha Street- Filling in for Lynne

   

January 8, 2015 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JANUARY 8, 2015

Members Present:  Kathy Moss, Anne Grace, Jerry Philbrick, Patrisha Street, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

President Kathy called the meeting to order.  Jerry moved to approve the November 13 minutes.  Anne seconded the motion.  The motion carried.

Mary reported that story time will resume February 12 and LEAP will resume February 6.  She asked that her 22 hours per week be flexible so that she could use more hours during her busy summer reading program time. 

Anne moved to change the wording on Mary’s hours to: the children’s librarian will work no more than 1144 hours per year.  Lynne seconded the motion.  The motion carried.

Nancy reported that the yearly reports are nearly completed.  The CKLS reports are complete. She passed out a copy of the annual Report for the city.  Terry suggested that Game Night could be included and Nancy will do that.  She presented the Budget for 2015, noting that the biggest change was to increase the DVD/Game allowance to $1400. The Beach grant will again be used to purchase children’s books.  She also asked if we wanted to change the meeting night to Tuesday to avoid some conflicts.

UNFINISHED BUSINESS

Terry reported on the Limestone Repair project.  On December 8, 2014, Terry asked the Lincoln City Council for the amount of $1395.00 as the necessary balance to proceed with the stone repair project.  The Council approved a total of $2395.00 (adding $1395.00 to the $1000.00 that had already been committed by the City.) The project is now fully funded.  Jared Spear was attending the meeting and later offered $650 cash from Post Rock Motel and S&S Auto Body. 

As a result, Terry will go to the January City Council meeting and tell them that the library only needs $745.00 rather than the $1395.00. 

The Limestone Repair Project is funded as follows: 

Friends of the Library                $2,900.00

City of Lincoln Center                $1,745.00

WEB Fund                                    $1,375.00

Dane Hansen Foundation         $1,000.00

S&S Auto Body &                        $   650.00

Post Rock Motel                          __________

Total of Project                           $7,670.00

Terry will speak with rock man Keith Naegele and set up a time to begin next spring.  A big thanks goes to Terry for completing the funding of this project.

NEW BUSINESS

Jerry moved to approve the bills that were paid in December (we had no quorum) and the bills that are due today.  Terry seconded the motion.  The motion carried.

Nancy presented additions to the Policy Handbook that CKLS is requiring concerning Budget, Finance, and Capital Improvement Fund.  Regarding to Section 3 Purchase Authorization of the Finance page, Patrisha moved to limit the dollar amount of $500 that can be spent without board approval. Anne seconded the motion.  The motion carried. 

A beautiful picture of Jane Crawford was given to the library by Stan and Connie Crawford and will be hung in appreciation of the generous donation she made for the new addition.  Lynne will write a thank you.

Lynne moved to change the meeting day to the second Tuesday of the month.  Anne seconded the motion.  The motion carried.

Nancy presented the proposed 2015 Budget. After discussion, Jerry moved to accept the 2015 budget as presented.  Patrisha seconded the motion.  The motion carried.  Nancy is unable to view our bank statements online (only the president and secretary have signed bank cards).  Kathy will check into correcting this with the banks. 

Jerry moved to adjourn the meeting.  Lynne seconded the motion.  The meeting is adjourned and the next meeting will be Tuesday, February 10, 2015.

Respectfully submitted,

Lynne Metz, secretary

  

November 13, 2014 Board Meeting

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

NOVEMBER 13, 2014

Members:  Kathy Moss, Terry Broberg, Karen Jeffers, Jerry Philbrick,

 Anne Grace, Patrisha Street, Lynne Metz

Librarians:   Nancy Jensen, Mary Andersen

Kathy called the meeting to order.  Anne moved to approve the September and October minutes.  Jerry seconded the motion.  The motion carried. 

Mary reported that story time is averaging 25 children.  Sharon Markley, Parents as Teachers coordinator has been hosting her play groups at the library once a month during story time.  LEAP is averaging 55 students:  students play games, do crafts and read and check out books during this time. The theme for next year’s summer reading program is “Every Hero Has a Story”. She will be applying for another programming grant for a kick-off entertainer.

Nancy reported that newsletter was sent out October 10 to 463 patrons.  She is considering reducing the frequency of the newsletters.  Pete Falcon came to redo the dull places on the wood floor.  Afterwards, there was such a difference in the finish that Pete redid the floor at a cost of $100.  Game Day was a success with mostly grade school students thanks to Terry and Kathy helping out.  The Kansas Collection has been moved upstairs and the Lincoln County Collection has been reorganized.  Nancy presented information to review salaries and a possible 2015 budget. 

Terry reported that the west door has been completely redone with a solid wood panel replacing the pieced panel.  Outside painting and inside finishing have been completed and the Stryker plate at no additional cost has been reset. This was accomplished thanks to the persistence of Terry.

Terry reported that the limestone repair project still needs $2795 to complete the fund raising.  She plans to ask FLCL and the City of Lincoln for the remaining funds. Since these are maintenance issues, she will ascertain that our mill levy yearly operational allocation will not be affected.

Lynne moved to go into executive session from 1720 until 1735 to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individuals to be discussed.  Anne seconded the motion and motion carried.  Lynne moved to extend executive session to 1745, seconded by Anne.  Motion carried. 

Karen moved to pay this month’s bills, seconded by Jerry.  Motion carried. Lynne moved to increase the children’s librarian position to 22 hours at $8/hour and decrease the director’s hours from 32 to 31 at $12.25/hr.  Karen seconded the motion.  The motion carried and the new hours and pay scale will be implemented January 1, 2015. 

Lynne moved to accept the Intellectual Freedom and Equipment Use pages presented by Nancy to add to the policy handbook.  Patrisha seconded the motion.  The motion carried.

Jerry moved to adjourn.  Terry seconded the motion.  The meeting is adjourned.  The next meeting will be December 11.

Respectfully submitted,

Lynne Metz

October 9, 2014 Board Meeting

Lincoln Carnegie Library Board of Trustees

October 9, 2014

Members Present:  Kathy Moss, Terry Broberg, Jerry Philbrick, Lynne Metz, (Karen Jeffers)

Librarians Present:  Nancy Jensen, Mary Andersen

Kathy opened the meeting with four members present.  Karen, who was caring for her sick mother, was called to come vote for paying the bills since a quorum wasn’t present.  Lynne moved to pay the monthly bills and Jerry second the motion.  The motion carried.  Karen left the meeting.

Children’s librarian Mary’s report states:

“This month we had 7 children’s programs with an attendance of 241.  Planning and setting up for story time and LEAP take quite a bit of time.  In addition, the children’s librarian is responsible for selecting, purchasing, cataloguing and weeding children’s books.  I also help out at the front desk on Wednesdays and Thursdays and am here by myself every other Friday and Saturday morning and every Friday afternoon.  Depending on how many people visit the library, some days it is a little hard to get anything done.  This year we had over 100 kids signed-up for the summer Reading Program; 407 people attended 9 programs in June; and 409 crafts were made at the library.  Summer LEAP brought in about 70 additional kids during the month of July.  I worked extra hours during the spring and summer and now to keep below 999 hours (I do not receive KPERS), I will have to cut back to 15 hours per week.  (I usually work 17 hours/week.) I would like for the board to consider adding more hours to the children’s librarian position for the coming year.  I have not wanted to do this in the past due to the fact that this will make the position a KPERS position and my take home pay will be less.  I am hoping that 1,200 hrs/year (averaging 23hrs/week) will be enough.  If things slow down or change, I would only be required by KPERS to work 1,000+ hours. I would also like the board to consider the monetary value of the children’s librarian position.  I started at the minimum wage of $7.00 per hour and after two years in the position I am currently making $7.25 per hour.  At one time I was worried about taking in too much income and losing benefits through my husband’s work.  The State of Kansas froze h is wages and he has not received a raise in over five years, so this is no longer a problem.  There are many aspects to the children’s librarian position that make it more than a minimum wage job.  Planning, purchasing, scheduling and budgeting are very important.  There is also fund raising, writing grants, marketing and community out-reach.  I truly love my job and enjoy working with the children.  I am proud of my position and of the improvements that have been made to the children’s section of the library.  If you have any questions or concerns or if you would like more information about the duties of the children’s librarian, please give me a call or send me an e-mail.  Thank you for your consideration, Mary”

Library Director Nancy’s Report states:

I called B&K Access and talked to them about their service contract and our concerns over the bill we paid last month.  Their service contract is $150 per  service call.  They agreed to do their annual inspection in September 2015.  The copier is still being serviced.  CKLS tech erased the hard drive and reinstalled  programs on computer 2 and this seems to have fixed the problems. E-Rate Solutions sent out information that the federal e-rate program is moving towards funding only internet access, not phone. For 2014-2015 our discount rate will be 80%, 2015-12016 60%, 2016-2017 40%.  E-rate has been a really nice savings on our phone bill.  The Countywide Strategic Planning Session is on Wednesday, October 15 from 6-9pm.  Additions to Policy Handbook:  CKLS is requiring that the following topics be covered in our policy handbook:  Intellectual Freedom, Budget and Finance, Equipment Use and Capital Improvements.  Street Plumbing, Heating & Electric did the furnace checkup.  Nancy and Mary went to a CKLS Technology workshop including making book trailers, gaming at the library, computer classes for Seniors and how to make the library mobile friendly.  The Disaster Preparedness Program given by the Extension Office hosted 10 people.  They are interested in doing other programs, but want ideas.  Game Day is Monday, October 13 from 2 to 5pm (school is out).  Hopefully most of the board members will come and bring friends. 

Regarding the limestone repair, Terry reported that the Dane Hansen grant request for $1375 resulted in a grant of $1000.  She has applied to the Post Rock Foundation to pay $580 for the stone and G.L. Hewitt for $2500.  FLCL donated $1500 and the city of Lincoln pledged $1000.  The west door is still a work in progress. 

The meeting was adjourned.  The next meeting will be November 13. 

Respectfully submitted,

Lynne Metz, Secretary