September 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

SEPTEMBER 8, 2015

Members Present:  Karen Jeffers, Anne Grace, Sunnie McBride, Terry Broberg, Patrisha Street, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

In the absence of president, Kathy Moss, Karen opened the meeting.  Anne moved to approve the minutes of August 11, 2015.  Patrisha seconded the motion.  The minutes are approved as written.

Nancy reported going to a CKLS meeting on policies and bylaws.  CKLS wants each board to add new bylaws to our policy handbook.  She will present them at the October meeting.  She contacted CKLS to see if this year’s competitive grant would work for a book display and they said no.  She presented two options for a mobile pyramid display. The Post Rock Community Foundation workshop will be September 17 at 6:30pm.  We are invited to attend.  The Fall Newsletter was e-mailed to 623 patrons.  World Pest Control did our annual treatment.

Mary reported that she is working on the fall/winter story time schedule using a school theme, focusing on letters, numbers, pre-writing skills, etc.  Sharon Markley will be holding her Parents As Teachers playgroups once a month during story time.  Mr. Koch and Mr. Cavalli agreed to the LEAP kids coming to the library the 2^nd and 4^th Friday of each month.  They are providing $300-$400 to purchase crafts. The Teen Board entered “cupcake wars” at the Post Rock Festival with 14 teens participating. She is working on the children’s non-fiction section.

Terry reported that Mr. Naegele will finish fixing the stonework soon and is preparing an estimate on cleaning the old limestone. The Mobile Pyramid Display information was made available.  Some members wondered if this could be a project for the wood-working students at the high school, or if Crestwood Cabinets would be interested in making it.  Terry will contact Crestwood.   Lynne moved to pay the current bills.  Anne seconded the motion.  The motion carried.  Patrisha moved to adjourn with Anne seconding the motion.  The next meeting will be October 13, 2015.

Respectfully submitted by Lynne Metz, secretary

August 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

AUGUST 11, 2015

MEMBERS PRESENT:  Kathy Moss, Karen Jeffers, Patrisha Street, Sunnie McBride, Lynne Metz, Anne Grace

LIBRARIANS PRESENT:  Mary Andersen

Kathy opened the meeting.  Anne moved to accept the July 14 minutes.  Karen seconded the motion. Motion carried. 

Nancy’s report included the following:  The City raised the library’s budget to $40,495 for 2016.  This is an increase of $907. We received a grant to purchase copies of the 2015 notable books suggested by the state library.  These books are either about Kansas or written by Kansas authors. Mindy Lewick has been looking out for the landscaping and has nursed the dead looking plants so that they are putting out new leaves.

Mary reported on the final numbers for the 2015 Children’s Summer Library Program.  142 kids participated, an increase from 118 in 2014 and 63 in 2012.  There were 8 programs at the library/park with average attendance of 46, 8 weeks of crafts with average of 39, 8 story times with average attendance of 27 and 1 program at the grade school with 200 children present. The guessing jars were popular again with 35 participants per week.  We received $575 in cash donations from local businesses. More children’s books are being checked out during the summer program 182/week compared to 163/week last year. Kathy commented that this is the future of our library and thanked Mary for her tireless commitment.

Mary reported that the teen group met and elected officers this week.  Twenty teens helped with the summer program, with two kids per activity.  They plan to enter the Cupcake Wars event into the Post Rock Festival. 

No unfinished business was presented.  Lynne moved to pay the outstanding bills.  Anne seconded the motion.  Motion passed.  Lynne moved to adjourn the meeting.  Patrisha seconded the motion. The meeting was adjourned and the next meeting will be on Tuesday, September 8 at 5:15.

Respectfully submitted,

Lynne Metz, secretary

July 2014 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JULY 14, 2015

Members Present:  Kathy Moss, Patrisha Street, Karen Jeffers, Terry Broberg, Lynne Metz

Librarians Present:  Nancy Jensen

Kathy opened the meeting.  Patrisha moved that the June 9 minutes be approved.  Terry seconded the motion.  The motion carried. 

The Children’s Department report was summarized.  There was excellent attendance (132) for the summer library program which will end July 31.  Over 50 kids attended the final program at the park which recognized our hometown heroes (police, fire and ambulance personnel).  $575 was raised from local businesses in cash donations and prizes and all thank you notes have been sent.  The Teen Advisory board has been very helpful and have decided to enter the Post Rock Festival with a Cupcake Wars event.  They will meet every other month and will elect officers on August 10 and have decided to keep the number of members on the board to a maximum of 25.  Mary would like to change the afterschool LEAP program to twice a month instead of every week. 

Nancy presented her report.  The Adult and Teen summer program has seen 36 teens and 45 adults and the “ blind date with a book” idea went over very well. The toilet was filling slowly, but Mr. Hayworth fixed it.  Nancy has been looking for a special way to use the $980 memorial for Don Meili.  One idea is a mobile pyramid book display that would be replace the bookshelves at the doorway. She presented a Materials Donation Policy after researching other libraries policies.  People often want to drop off old, unusable books to clean out a house, etc.  This policy designates that books, DVDs, audio books and video games will be accepted with the understanding that the library assumes the right of disposal and/or use and nothing would be returned to the donor.  She would like to be relieved of the watering duties, as some areas are flooding and others are not getting water . 

Nancy presented the Policy Changes covering Library Cards and Overdue Items.  Children, 10-13 can get a Juvenile Library Card with a parent’s signature, but may only check out one book or DVD at a time, no games. Teens, 14 yrs, can get an adult library card with photo ID.  New Patrons will have a probation period of 4 months.  The Overdue Policy includes:  e-mail or mail overdue notices sent at 1 and 2 weeks without any penalty.  At 3 weeks the account will be suspended and the patron cannot renew the item. At 4 weeks overdue, the account is suspended and the only way to be reinstated is to return all of the items or pay for them. At 8 weeks overdue, we consider the items to be lost and must be paid for and your account will be permanently restricted.  Patrons will be charged for lost and damaged items as written in the policy. Karen moved to accept the Policy changes regarding Library Cards and Handling Overdue Items.  Terry seconded the motion.  The motion carried.

Lynne moved to approve the monthly bills. Karen seconded the motion.  Motion carried.  Lynne moved to accept the Materials Donation Policy.  Patrisha seconded the motion.  Motion carried.  No action was taken on the Mobile Pyramid Book Display.  Nancy brought up that the watering of the landscaping was becoming a problem since the hoses weren’t working efficiently.  Terry suggested talking to Mindy Lewick about suggestions or possibly taking over the job and asking FLCL to finance the pay.  The stone work is not quite completed and Terry will call the mason to finish the project.  In regard to the LEAP program, all agreed that twice a month was fine instead of every week.

The Board policy regarding attendance was reviewed:  any board member missing two consecutive meetings without an acceptable reason will be considered uninterested in Board matters and will be expected to resign.  Attendance is important since we need a quorum of 5 to conduct business, but all have outside obligations that may conflict.  No change was made to the policy.

Patrisha moved to adjourn the meeting.  Karen seconded the motion.  The meeting is adjourned until August 11 at 5:15pm.

Respectfully submitted,

Lynne Metz, secretary

June 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

JUNE 9, 2015

Members Present:  Kathy Moss, Anne Grace, Karen Jeffers, Terry Broberg, Patrisha Street, Sunnie McBride, Lynne Metz

Library Director Nancy Jensen,   Children’s Librarian Mary Andersen

Kathy called the meeting to order.  Anne moved to accept the May 12, 2015 minutes as written.  Karen seconded the motion.  Motion carried.

Mary reported the following attendance:  120 summer Library Program, over 50 attended the Tuesday Therapy dog Program, 39 for Story time led by the teen advisory board members, 30 kids for Kid’s Game Day and 12 teens for Teen Game Day. The Teen Advisory Board have been enthusiastic, helpful and reliable. Donations of $465 have been received from area businesses.

Nancy reported that CKLS 2016 System Plan will require an annual written evaluation of the Library Director and a description of new trustee recruitment and orientation process. Quite a few adults have signed up for the Summer Reading Program, having a blind date with a book. The new laptop from CKLS is here.

Lynne read a thank you note from Mindy Lewick for the $20 gift certificate Anne got to show our appreciation for her help in the landscaping project.

Terry reported that the replacement stones for the limestone repair project will be installed this week.  The project will be completed. 

Nancy handed out information on overdue items, new patron probation period and restrictions that she has compiled.  Part of the information included our present policy of 6 month probation for new card holders, restricting them to checking out 3 items (only 1 DVD or game).  Lynne moved to change the probation period on new patrons to 4 months.  Terry seconded the motion.  The motion carried.  Other things to consider are the age of issuing a library card to 10-13 year olds, (now 12 with parents co-signing), allow teens to get an adult library card at age 14 (their own responsibility) and the length of overdue time to suspend a patron’s account and charges for lost and damaged items. The Board members asked Nancy to consolidate the information regarding the above so that a vote could be taken at the July meeting.

Patrisha moved to pay the bills and Sunnie seconded the motion.  The motion carried.  Patrisha moved to adjourn the meeting and Sunnie seconded the motion.  The meeting is adjourned until July 14, 2015 at 5:15pm.

Respectfully submitted,

Lynne Metz, secretary