December 2015 Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF DIRECTORS

DECEMBER 8, 2015

MEMBERS PRESENT:  Kathy Moss, Patrisha Street, Terry Broberg, Sunnie McBride, Anne Grace, Lynne Metz

STAFF PRESENT:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order.  Since no one had a copy of the minutes at the meeting, they will have to be approved at the January meeting. 

Mary reported that Storytime is going well with an average of 15-20 per week.  There will not be story time in January.  LEAP averages 35-40 kids coming the 2^nd and 4^th Friday.  Seven TAB  teens  came to the movie Friday night and it was a fun evenng..  Game Day is scheduled for Wednesday, December 30 from 2-5pm with several teens helping. Mary has been doing an analysis of which section of books are checked out the most. This information will be useful for ordering and weeding books in the future.  Shelf markers for content are now in the children’s non-fiction section.

Nancy reported that the library was closed Friday, November 27, due to the weather.  The 3D printer will be in the library December 19 for three weeks.  Some of the TAB members will learn to use it, then help out during Christmas break. Holiday closings are December 24, 25, 31 and January 1. She would like to honor the people whose memorials have been donated to our library. 

There was no unfinished business.  Discussion under new business included making up a memorial book and showing the past year’s honorees on the digital display.  Nancy will do some more research on the ideas.  Anne moved to pay the bills and Patrisha seconded the motion.  Motion carried.  Terry asked if the new overdue book policy was working.  Nancy reported that she is satisfied with it. 

Anne moved to adjourn the meeting and Lynne seconded the motion.  The meeting is adjourned and the next meeting will be January 12, 2016 at 5:15pm.

Respectfully submitted,

Lynne Metz, Secretary

October, 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

OCTOBER 13, 2015

Members Present:  Kathy Moss, Patrisha Street, Terry Broberg, Karen Jeffers, Sunnie McBrde, Lynne Metz

Librarians Present:  Nancy Jensen, Mary Andersen

Kathy called the meeting to order.  Karen moved to approve the September 8 minutes with Sunnie as second.  Motion carried.

Mary reported that story time is back in session averaging 20 kids per week.  Leap students are coming the 2^nd and 4^th Fridays.  The Teen Advisory Board (TAB) met with 12 members present.  They won $50 in the Post Rock Festival and earned $11 in the Cupcake Wars.  They requested approval for a double movie night at the library after the football game December 4. A special story time by Nicki “Andersen” and her husband featuring their book, Thumbs Up, will be presented Saturday, October 17^th. Thumbs Up teaches kids how to turn a negative into a positive. Nicki will present story time this week at the regular time also.

Nancy reported on the CKLS Bylaws workshop and sent out the changes to each member before the board meeting.  Two major changes involve the number of hours that libraries are required to be open.  Presently, 10% of hours must be on week-ends and after 5pm.  Beginning in 2016 there are no requirements on how many hours the library has to be open and when those open hours are.  The second change is that all bills must be approved by the board before they are paid.  Due dates and board meetings don’t always fall in line to avoid late charges.  In 2016 each May the board must pass a resolution listing what bills will be paid automatically without the board approving them first, AT&T, Kansas Gas, Amazon and the payroll. Technology day at CKLS has good ideas for future projects.  Beginning November 1, we will participate in a DVD swap with five other libraries.  Each library selects 20 DVDs and sends them to the next library.  The following month each library moves 20 more DVDs and at the end of five months our DVDs will return to us.  In 2016 CKLS will be holding training sessions on setting up and maintaining a library website.  CKLS has a 3D Printer for loan and Nancy hopes to get it this fall.  For a small fee, patrons will be able to make small items and the kids will learn from it, too.  CKLS also loans a large high resolution scanner which Nancy hopes to have in January or February.  Nancy plans to use it to scan Board minutes and make it available for patrons to scan historical photos.  CKLS is collecting historical photos from central Kansas for their Recollections of Kansas project.  A Trustee dinner/workshop will be held in Beloit, November 17, and will cover new trustee orientation and evaluation of the library director. Nancy presented information regarding salaries and wages and the 2016 preliminary budget.

Lynne moved to approve the bills with Karen as second.  Motion carried. Lynne moved to purchase the mobile pyramid display for $1236.00 with terry as second.  Motion carried.  This will be funded with the Don Meili memorial money.

Terry moved to accept the new by-laws as presented by Nancy with Lynne as second.  Motion carried.

Discussion followed in regard to the TAB request for a movie night.  The consensus was that one movie, not two, could be set up at the library following the December 4 football game limiting it to TAB board members as a trial run. Sunnie volunteered to help Mary chaperone the event.

Terry moved to go into executive session at 6:28 for 10 minutes to discuss salaries with Lynne as second.  Motion carried.  Executive session was completed at 6:39.

Lynne moved to increase both Nancy and Mary’s wages by $0.25/hr with Karen as second.  Motion carried.  (Mary at $8.25/hr and Nancy at $12.50/hr.

Terry moved to adjourn with Sunnie as second.  The next meeting will be November 10, 2015 at 5:15pm.

Respectfully submitted,

Lynne Metz, Secretary

November 2015, Board Meeting Minutes

LINCOLN CARNEGIE LIBRARY BOARD OF TRUSTEES

NOVEMBER 10, 2015

MEMBERS PRESENT:  Kathy Moss, Anne Grace, Karen Jeffers, Patrisha Street, Sunnie McBride, Lynne Metz

STAFF PRESENT:  Nancy Jensen

Kathy opened the meeting.  Anne moved to approve the minutes of October 13, 2015, and Karen seconded the motion.  The minutes were approved. 

Nancy gave the children’s report for Mary.  Story time is averaging 15 children per week and last week there were 27.  Mary has been making pictured dividers for the non-fiction section so that the children can more easily identify the subject matter.  A game day is scheduled during Christmas break on Wednesday, December 30^th.  The TAB meeting is next week and Mary has advised them of the movie night restrictions by the board.

Nancy’s report included correcting the AT&T bill which will result in a refund.  The city workers closed off two outside electrical outlets and put a lock on the third one, put locks on the air conditioner switches and outside water hydrants, and changed out the smoke detector batteries.  Since it is dark earlier, we aren’t having kids hanging around after hours. Three board members are registered for the trustee meeting in Beloit on November 17.  The DVD Swap sent our first round on November 2 and half of them were checked out by the end of the day. The Mobile Pyramid display is here and included a really nice free metal book cart.  Nancy and Mary attended a Marketing workshop and got ideas for marketing projects.  Mary is going to talk with the TAB about helping with the 3D printer when it is here.  A training session will be scheduled so some of them and we can learn how to run the machine. 

The Library will be closed November 11, Veterans Day and November 26, Thanksgiving.

Lynne moved to approve the bills, with Patrisha seconding the motion.  The motion carried.

Anne moved to adjourn the meeting, with Sunnie seconding the motion.  The next meeting will be Tuesday, December 8 at 5:15pm.

Respectfully submitted,

Lynne Metz, Secretary